Senior Finance Manager, PPPs in Health for Tanzania
Opportunity Public Private Partnerships in Health for Tanzania (Umbrella) Capacity Building and Mission Portfolio Management (Covers all GDAs, APS, etc. where there is a PPP).
Description Manage PPPs in adherence with USAID regulations and procedures, including pre-award, administration and monitoring and evaluation.
Job Grade (local): 10
Summary The Senior Finance Manager is responsible for financial management for the USAID-funded Public Private Partnerships for Health project in Tanzania. The Senior Finance Manager will review and where necessary establish procedures and internal controls for cash management, procurement, grants and subcontract financing, documentation and accounting for cost share/match; assist in preparing budgets and financial reporting, train and mentor staff on policies and procedures and donor regulations, and support the financial aspects of agreements management and activities.
The Senior Finance Manager reports to COP.
General Financial Management • Design and implement systems and procedures following Pact standards adapted to handle specific country constraints and conditions, yet ensuring effective internal controls and minimizing risks. • Supervise the finance team in reviewing cash receipts and disbursement transactions such as but not limited to travel, advances and liquidations of sub-grantee expenses, and vendor transactions – ensuring adequacy of supporting documents and appropriate cost accounting allocations. • Work with the relevant Departments (Programs, M&E, etc.) on integrated management of all project finances to ensure effective use of resources in order to achieve program objectives in compliance of all donor requirements. • Provide training and/or guidance to field staff on Pact policies, procedures and requirements; donor guidelines, procedures and requirements; rules and regulations. • Review monthly Financial Reports from field programs for completeness and accuracy; ensure appropriate budget approvals, and submit to HQ Finance department.
Sub-award Management • In collaboration with the Agreements Management Department, design, develop, and adapt policies, guidelines and criteria for the management of sub-recipient and subcontractor financing using the Pact worldwide standards for the conditions and constraints of the specific country. • Oversight of and coordination with the grants unit as well as training/mentoring of staff where necessary in the financial management of the programs’ grant agreements with local and international NGO's. • Supervise regular site visits by finance staff to conduct site visits to audit Partner transactions matching expenditures to adequate supporting documentation. • Support financial management of sub-grants including processing advances/liquidations, monitoring/compliance visits and close-out procedures. • Equip staff to provide technical assistance to local NGO's in the area of financial management and sub contract compliance. • Coordinate with other Departments for training/mentoring of sub-grantees where necessary in the administration of the program’s sub-agreements with partners.
Budgeting and Financial Planning • Oversight of budget preparation, processes, and management in conjunction with the relevant program managers, including the development and review of relevant standard costs and scales for the programs. Track expenditures and provide justification for allocations and reclassifications, when required. • Approve journal vouchers and ensure accurate, current, and complete entries into the financial management system including ensuring adequate supporting documentation • Assist in development and tracking of budgets for field programs.
Perform any other relevant duties as assigned by the COP.
Minimum Qualifications • Minimum of seven years of direct financial management and supervisory experience required. • Prior experience at a similar level of responsibility in amount of resources managed. • Audit experience will be an added advantage. • Strong spoken and written English. • Fluent in kiSwahili.
Preferred Qualifications • Experience in financial management of US Government agreements and/or sub-agreements, preferably USAID.
Skills and Abilities Behavioral Competencies • Strong in all areas
Leadership • Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations • Deep understanding of Pact’s strategy and how efforts contribute to the greater good • Consistently works within internal process and procedures • Strong interpersonal and team building skills • Proactive engagement in corporate initiatives
Project Management • Strong planning and time management skills • Excellent written and oral communication skills, including the ability to effectively present complex ideas to diverse audiences • Ability to problem-solve difficult issues • Ability to multitask with ease, adapting to frequently changing priorities • Strong negotiating and conflict resolution skills • Proficiency in developing and managing a budget
Technical Skills • Strong experience in one of Pact’s technical areas or a support function • Strong knowledge and understanding of donor policies and regulations • High competence using common desktop applications and internal systems
People Management • Demonstrated proficiency in supervising staff, including providing honest feedback • Ability to mentor others
Senior Finance Manager, PPPs in Health for Tanzania
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