TIGO Legal Assistant

Role Purpose JOB PURPOSE This position will consist in providing assistance to the Corporate Secretary in their day-to-day activities related to the administration, filing and drafting of key corporate documentation. This position will require a high level of integrity, maturity and accuracy in the day-to-day work. THE WAY WE WORK You are open-minded, passionate and the way you work energizes others. You are committed to the timely delivery of a job well done. You behave with integrity and transparency. Key Responsibilities Reporting directly to the Corporate Secretary, the candidate will be responsible for: • Managing the Company secretarial duties and the administration of a portfolio of companies within the Millicom Group, including non-operating / holding companies and SPVs • Liaising with the board and other actors based not only in Luxembourg, Stockholm, London and Miami but also in Latin America and Africa to ensure the flow of documents and the collection of signatures within set processes and tight deadlines • Assisting in the preparation and distribution of material for meetings for the Board of Directors and its committees. • Assisting the Trademark Manager with the management of the Tigo trademark portfolio • Organizing and maintaining ongoing records (online and hard copies) regarding various projects and company records • Managing and administrating the corporate archive and document retention system • General assistance and support to the Corporate Secretary and Trademark Manager Position Requirements QUALIFICATIONS AND EXPERIENCE • The ideal candidate will have 3+ years of relevant experience, ideally with an in-house legal team or with a fund administrator. • Diploma in law executive assistance or equivalent is required ESSENTIAL KNOWLEDGE • Must be fluent in English with an excellent level of French and a knowledge of Spanish being an advantage • Strong organizational skills, attention to detail, flexibility and a pro-active attitude to your work • Ability to operate in a fast moving, changing environment within tight deadlines • Ability to maintain confidentiality of all sensitive and confidential issues • Excellent communication skills with an ability to interact effectively at all levels of the organization, especially at Board level • Excellent word-processing skills CORE COMPETENCIES You will be expected to be confident, passionate, hands-on and keen to integrate and prove yourself in the decentralized and collaborative structure of Millicom. Due to the nature of this role, you will be dealing with highly confidential and delicate situations so you would also need to be able to show a very high level of discretion, integrity, maturity and confidentiality. APPLY