Organisation Context:
CARE is a leading humanitarian organization
dedicated to fighting poverty and social injustice with a special emphasis on
women and girls. CARE Tanzania is part
of CARE International, whose vision is to seek a world of hope, tolerance, and
social justice, where poverty has been overcome and people live in dignity and
security. CARE International is a global force and a partner of
choice within a worldwide movement dedicated to ending poverty. We
are known everywhere for our unshakable commitment to the dignity of
people. CARE Tanzania and partners
contribute to the empowerment of the most marginalized and vulnerable rural
women and girls to exercise their rights.
Job Summary:
Reporting to the Technical Unit Director for Economic
Development and Women Empowerment (EDWE), the Program Coordinator will be
responsible for the overall management and support to the Link Up Program
Initiative. S/he will be responsible for carrying out linkage assessments,
facilitating linkages of 2,000 mature Village Savings and Loans (VSL) groups to
formal financial institutions, monitoring the linked groups and documenting
their development. S/he will work with
the technical unit, network service providers and bank teams in facilitating
development, piloting and scaling up of appropriate products and platforms that
facilitate linkage through mobile technology or normal linkage. S/he will supervise the linkages carried out
by the Technical Officers for Linkage, Financial Literacy and Capacity Building
in conjunction with Community Based Trainers.
The Program
Coordinator will be responsible for overseeing the project staffs’ activities
in the field in collaboration with the Program Quality and Learning Manager and
will ensure that the project staff activities are in line with CARE Tanzania’s
Mwangaza Program. She will also undertake joint program and financial reviews
to ensure financial reporting is in line with program implementation reports.
She will also be responsible for coordinating procurement and management of
project assets.
Key Responsibilities and
Tasks
Job Responsibility #1: Program Initiative Planning, Implementation
and Management
|
30% of time
|
·
Plan, lead, organize, direct and evaluate implementation of financial
linkage activities to the Village Savings and Loan (VSL) groups in our areas of
operation including Morogoro and Zanzibar in accordance with CARE’s guidelines
on financial linkages.
·
Ensure compliance with CARE performance management
system for self and supervisees
·
Provide technical support to field based project staff and Community
Based Trainers to enable them meet the project goals, objectives and targets.
·
In liaison with project staff, prepare and review monthly budget
expenditures. Work closely with the
technical unit and finance team in preparation of annual budgets and for
efficient and effective budget management
·
Provide stewardship in the management of project resources; human,
financial and assets to ensure effective and efficient utilisation of the same
Job Responsibility #2:
Budget and Resource Management
20% of time
|
·
Ensure adherence to CARE’s financial and administration (including
property and procurement) policies and procedures.
·
Create understanding among his/her staff on the financial and
procurement procedures, regulations and the respective donor requirements, and
monitors compliance.
·
Facilitate preparation of annual program initiative’s budget and regular
cash flows.
·
Manage program initiative’s funds and ensures efficient utilization of
funds for maximum impact
·
Monitor monthly budget burn rates and make adjustments in implementation
or budget re-alignments when needed in line with donor agreement..
·
Create enabling environment for smooth Internal and External Audit(s),
monitor and facilitate responsiveness to audit findings and recommendations.
·
Ensure effective close-out of program initiative grant/contract per CARE
Tanzania’s Program Initiative Close-out Checklist.
Job Responsibility #3: Program Initiative Monitoring, Evaluation,
Learning and Reporting
15% of time
|
·
Working closely with the Link-Up Program Quality
and Learning Manager, undertake analysis of interventions results, trends
analysis for sharing with the program implementing partners and stakeholders to
enhance knowledge sharing through dissemination of these reports.
·
Represent the project in relevant forums and
share feedback on a timely basis with the project and sector teams.
·
Ensure timely preparation and submission of
project progress reports to CARE and Access Africa Technical Unit Director for
EDWE.
·
Participate in Project assessment and evaluation
and provide support on all technical evaluation i.e. review of tools, processes
and reports.
·
Ensure compliance to ethical considerations in
all project activities, assessments / project evaluation
Job Responsibility #5:
Representation, Networking and
Relationship building 10%
of time
|
·
Develop and foster effective working relationship with
Government from at least Regional level to grassroots level.
·
Identify other agencies working for the relevant
theme/ area of operation and establish strategic alliances to explore areas for
collaboration and expanding and strengthening program impact.
·
Communicate effectively through available forums at
Regional, district, ward and village level the position or/and role of CARE
Tanzania (the program impact group in particular) in the overall implementation
of national development Policies/ Strategies/programs.
Job Responsibility #4: Program Growth 10%
of time
·
Continuously monitor and review uptake of appropriate financial products
with an ultimate aim of documenting learning and project scale up.
·
Develop capacities of project staff, community, and stakeholders mainly
through trainings to produce competent CBTs imperative to financial linkage
objectives
·
Train and monitor adoption of financial linkage and Financial Education
skills by VSL members.
Job Responsibility #4:
Staff Performance Management
|
10% of time
|
·
Supervise, leads, guide and support direct reports;
·
Orient, train, and coach and mentor staff in technical implementation
that lead towards quality program impact;
·
Complete all performance management activities including: performance
planning, talent management, monitoring, annual performance appraisals.
·
Take responsibility for new hire staff orientation.
·
Identifies skills gaps on staff and facilitates staff capacity building
initiatives using processes such as staff performance appraisal assessment and
talent management assessment.
Job Responsibility #5:
Promote Gender Equity and Diversity
All the time
|
·
Practice a behaviour that is consistent with CARE’s core values and
promotion of gender equity and diversity goals.
·
Plays a leadership role in identifying and implementing initiatives that
enhance CARE’s commitment to gender and diversity
Job Responsibility #6:
Perform Other Duties as Assigned (including)
|
5% of time
|
·
Perform other duties as assigned by supervisor;
Competencies
·
Excellence: Sets high standards of
performance for self and/or others; successfully completes assignments; sets
standards of excellence rather than having standards imposed; ensures
interactions and transactions are ethical and convey integrity.
·
Integrity: Maintains social,
ethical, and organizational norms; firmly adheres to codes of conduct
and ethical principles inherent to CARE.
·
Respect: Behaves in a manner that
reflects a true belief in and appreciation for the dignity and potential of all
human beings. Gaining other people’s confidence and setting an environment of
trust and openness.
·
Diversity: Promotes, values and
respects each individual’s unique qualities, background, race, culture, age,
gender, disability, values, lifestyle, perspectives or interests; creates and
maintains a work environment that promotes diversity.
·
Communicating with
Impact: Diplomatically,
logically and clearly conveying information and ideas through a variety of
media to individuals or groups in a manner that engages the recipient / audience
and helps them understand and retain their message.
·
Managing Performance: Establishes a culture
which encourages CARE Tanzania employees and their units to take responsibility
for achievement of high-level organizational performance by constant improvement
in business processes, skills, behaviors and contributions; working with
managers to set ‘smart’ objectives consisting of clear milestones; Identify
development needs; Providing constructive and continuous feedback by managers.
·
Facilitating Change: Supports and manages the
change process at CARE-Tanzania by developing a culture affirmative of change;
encouraging others to seek and act upon opportunities for different and
innovative approaches to addressing problems and opportunities; critically
analyzing evolving and fluid situations; facilitating the implementation and
acceptance of change within the workplace; actively engaging with resistance to
change.
·
Strengthening
Partnership: Identifying
and utilizing opportunities within and outside of CARE Tanzania to develop
effective strategic relationships between one’s area and other
areas/departments/units or external organizations to achieve CARE’s objectives.
·
Strategic Decision
Making: Establishes
and supports a course of action to achieve CARE’s long-range goals after
developing alternatives based on logical assumptions, contextual and systems
analysis, resources, constraints, and organizational values.
·
Coaching:
Sets challenging performance expectations while
clearly communicating confidence in the individual's ability to excel;
addresses performance gaps; rewards and celebrates accomplishments.
·
Management Excellence: Makes the connection
between values and performance. Influences the performance of others, and
ultimately, the performance of the organization. Sets direction, coaches &
develops, promotes staff wellness & safety, practices & promotes
compliance, models gender equity & diversity, communicates effectively.
·
Building Commitment: Uses appropriate
interpersonal styles and techniques to gain acceptance of ideas or
plans; modifies one’s own
behavior to accommodate tasks, situations, and individuals involved.
·
Developing Teams: Using appropriate methods
and a flexible interpersonal style to help build a cohesive team; facilitates
the completion of team goals.
·
Initiating Action: Takes prompt action to
accomplish objectives; takes decisive action to achieve goals in times of
uncertainty or in fluid contexts; is proactive;
·
Delegating
Responsibility: Allocates
decision-making authority and/or responsibility as appropriate to maximize the
organization’s and individuals’ effectiveness; inspires collective ownership of
decisions and required actions.
Qualifications (Know-How)
Education/Training
Required
·
Bachelor Degree in
Finance/Commerce/Economics or equivalent from an accredited university;
·
Extensive program knowledge with training in Project Management and
other relevant skills
Desired:
·
Masters in Business Administration (MBA) major in Finance/Commerce or
Economics is an asset;
Experience
Required
·
Minimum 5 years of work experience in a senior level of implementing a
program;
·
Desired
·
Experience working at senior level in international NGO is desired;
·
Knowledge on
finance, community development, project planning and management, administration
·
Technical Skills
Required:
·
Project finance management experience (administering program budgets,
proficiency in project finance reporting
·
Grants management experience, including the awarding, administration and
monitoring of small and medium-sized grants to local partners;
·
An approach to mirror our core values:
commitment, accountability, respect, effectiveness and diversity;
·
Ability to work and communicate with a range of
stakeholders including policymakers and government officials, NGOs, the media,
community representatives;
·
Able to provide technical assistance in the area
of gender and women’s empowerment to ensure that programmatic strategies are
addressing unequal power relations;
·
Strong ability to engage with communities and
capability;
·
Proficient in Computer with knowledge in
Microsoft Office Suite, Internet usage;
·
Ensuring that gender and power dynamics related
to communication are taken into consideration;
·
Ability to thrive in team environments, with a
strong understanding of diversity and other cultures
·
Excellent written and oral communication skills,
with a fluent writing style and good knowledge and practical use of both
English and Kiswahili
Our diversity is our strength; we encourage people from all
backgrounds and experiences, particularly women, to apply.
MODE OF APPLICATION: Apply
through hrm@co.care.org to Country
Director by 17 December 2013 with a motivation letter and a detailed Resume with
3 referees;
PROGRAM COORDINATOR – LINK UP PROGRAM INITIATIVE
Reviewed by Unknown
on
3:36:00 AM
Rating: