VACANCY ANNOUNCEMENT
DIRECTOR FOR
ADMINISTRATION AND
HUMAN RESOURCES
MANAGEMENT DEPARTMENT
The African Union, established as a unique Pan African
continental body, is charged with spearheading Africa’s rapid integration and
sustainable development by promoting unity, solidarity, cohesion and
cooperation among the peoples of Africa and African States as well as
developing a new partnership worldwide. Its Headquarters is located in Addis
Ababa, capital city of Ethiopia.
In seeking to achieve this objective, the African Union
intends to strengthen its capacity to deliver by, among others, the implementation
of its organizational structure and the filling of all vacant posts.
1.
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Post:
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Job title:
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DIRECTOR,
ADMINISTRATION AND HUMAN
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RESOURCES
MANAGEMENT DEPARTMENT
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Grade:
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D1
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Supervisor:
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DEPUTY CHAIRPERSON
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Directorate:
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ADMINISTRATION
AND HUMAN RESOURCES
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MANAGEMENT DEPARTMENT
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Duty Station:
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Addis Ababa, Ethiopia
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2. Job
purpose:
Reporting to the Deputy Chairperson, the Director of
Administration and Human Resources Management is the principal adviser to the
Chairperson and the Deputy
Chairperson
and other members of senior management and staff, on Administration and Human
Resources matters. The role supports the work of the Commission by leading the
development and implementation of effective, responsive and efficient
administrative and human resource strategies, policies and management systems
that are aligned to organisational needs and best practice.
The
Director is a member of the Senior Management Group, in the capacity of a
strategic institutional partner, policy advisor, employee advocate and a
supporter of change management and performance improvement. The Director will
participate in Policy Organs, the Commission and other governing bodies as
required. He has direct responsibility for Human Resources, Facilities
Management, Security and Safety, Procurement and Stores, Management Information
Services and general administration functions of the Commission.
In
the area of Human Resources, the Director is responsible for overseeing Human
Resources planning (including rotation planning, recruitment and selection,
learning and development, succession planning and exit management), performance
management, reward management, and employee relations. The Director promotes a
responsive work environment in which employee engagement, growth, development
and productivity is optimized through appropriate organizational culture,
people philosophy and values, diversity management, equal opportunities, terms
and conditions of service, consistent policy interpretation and application,
staff management/relations, team work and regular
Human
Resources administrative reviews to ensure continuing responsiveness of the
AUC’s Human Resources management practices to the dynamism of the AUC’s
operating environment and changing mandates.
The
Director oversees Human Resources management for the AUC Headquarters, regional
offices in Africa, Representational offices in Europe and the Americas, as well
as the process for the engagement of consultants and experts.
In
order to strengthen in-house capacity, the Director will be expected in
particular to play a collaborative and strategic role in the review,
development and delivery of an overarching Human Resources management strategy.
This includes the development and delivery of improved performance and reward
management policies; an enhanced contribution on the Human Resource aspects of
organisational design and strategic planning; and, enhanced input to change
management including AUC staff retention and rotation. The Director will also
be expected to make substantive contributions, as well as leading others in the
development, implementation and review of policies that reflect best
contemporary international practice.
In
Administration, the Director will provide seasoned, effective specialized
advice in a broad range of logistical, procurement, safety and security, IT,
and broad office administration services and documentation. In this regard, he
must have a track record of accountability by delivering high-quality results;
Strong managerial/leadership skills; recognized as having successfully managed
large teams in specialized areas; demonstrated flexibility in leadership by
performing and/or overseeing the analysis of complex financial, logistical or
administrative management policy and program issues; proven record of building
and managing teams and creating an enabling work environment, including the
ability to effectively lead, supervise, mentor, develop and evaluate staff and
identify training/skills enhancement initiatives to ensure effective transfer
of knowledge/skills; ability to manage performance by establishing priorities
and plans, good judgment and decision-making skills; demonstrated ability and
committed to provide leadership and take responsibility for incorporating
diversity and gender perspective goals including that of achieving gender
balance in staffing.
The Director is accountable for leading a team of
professionals and administrative support staff, and for the effective
management of the Department.
The
Director works in close partnership with fellow Directors and other senior
management officials in order to support the achievement of the Commission’s
wider goals.
The Director will have a strong leadership and management
role to ensure that the Directorate delivers consistently at an increasing
performance level.
SPECIFIC DELIVERABLES
1. HUMAN RESOURCES - KEY
ACCOUNTABILITIES
• Act
as the Human Resources advisor and strategic partner to the Deputy Chairperson
and Directors, in order to provide strategic and technical advice on Human
Resources matters as an important aspect of overall management of the
Commission’s
activities and operations.
• Design,
implement and continuously review an overarching Human Resources management
strategy, aligned with the Commission’s Vision and Strategic Plan and ensure
that the roles of individual employees are aligned accordingly.
• Develop
a comprehensive Human Resource planning system aligned with the program
planning and budgeting cycles, and oversee the provision of support to other
Departments’ Human Resource planning, resourcing and deployment.
• Monitor,
revise, and lead in institutionalising Human Resources policies, philosophy,
values and practices that embrace and drive the Commission’s core values and
objectives.
• Review,
develop and deliver human resource policies that reflect best contemporary
international practice. Develop and lead implementation of qualitatively
enhanced performance measurement and management systems,
including
initiating policies to strengthen performance management, talent management and
training, and reward management.
• Conduct Human
Resource risks analysis and make recommendations to senior management.
• Lead and deliver a
continuous successful change management process that responds to changing
delivery expectations on the Commission.
• Manage
relations with the Staff Association and promote good employee relations
through dialogue, consultation and continuous staff engagement on
Human
Resources issues.
• Direct
and manage Human Resources services, and ensure their timely provision and
quality.
• Co-ordinate
diagnostic surveys, Human Resource audits, stakeholder and employee surveys as
needed in order to monitor and evaluate organisational culture and climate.
• Oversee
and participate in recruitment of staff consistent with the diversity of the
Commission membership and operational needs and priorities.
• Monitor,
manage and explore ways of reducing the cost of recruitment policies, practices
and procedures and identify areas for specific improvement.
• In
collaboration with the Office of Legal Counsel, ensure that Human Resources
policies and management is consistent with international administrative law
requirements.
• Represent the
Commission externally including managing relations with partners, external
Human Resource service providers, etc.
• Provide
guidance, effective performance management and evaluation, supervision and
mentoring of all staff in the Directorate, supporting the professional and
personal development of staff, motivation and engagement at all times.
• Supervise
HR line management responsibilities performed under the direct supervision of
the Head of HR.
3. ADMINISTRATION
SERVICES - KEY ACCOUNTABILITIES
As a
member of the Senior Management Team, the Director supports the Commission’s
mission by working closely with the Deputy Chairperson in providing effective,
efficient and economical administrative services. The post holder will be
expected to:
Provide strategic advice to the Deputy Chairperson that contributes to the
development of Commission’s policy direction, plans, programmes and resource
allocation.
Provide vision and professional leadership for the Directorate’s work,
continuously seeking to achieve improvements in quality and value for money.
• Ensure AUC and
support organs strictly comply with the requirements of the African Union
Procurement Manual.
• Establish
and continually review the Commission’s policies, procedures, practices,
standards and tools that deliver services effectively, including on supply
chain management, security of the Commission, etc.
• Manage
and ensure that the common service areas effectively support AUC objectives;
harness the Directorate’s resources to deliver to time, budget and quality.
• Formulate
appropriate solutions to incorporate ICT and administrative service matters.
• Ensure that the
Commission uses ICT appropriately to provide streamlined cost effective
business processes and financial information systems.
• Prepare
and present timely and effective management reports and statutory reports to
the Leadership, Management, and other governing bodies.
•
Oversee the
preparation and management of
the annual budget
of the
Directorate and its execution while ensuring
compliance with established Rules, Regulations, Procedures as well as AUC
decisions.
• Provide
leadership in the development and application of appropriate Safety &
Security policies.
• Within
delegated authority, liaise, negotiate and coordinate with national authorities
and /or member governments with respect to administrative and logistical
matters to enhance understanding and endorsement of the Commission’s corporate
service policies and objectives.
• Supervise
Administrative line managers responsible for the various segments of the
Directorate.
COMPETENCIES:
Professional and
Management Capabilities
Leadership
• Uses strong
managerial and supervisory skills to achieve documented objectives.
• Engages in effective
delegation and follow up to ensure results.
• Uses
tact and political savvy in negotiating.
• Makes
informed decisions and communicates decisions effectively.
• Demonstrates
flexibility and willingness to collaborate with others to achieve outcomes.
• Utilizes strong
analytical and problem solving skills.
Respect for Diversity
• Works effectively
with people from various backgrounds.
• Treats
all people with dignity and respect. Treats men and women equally.
• Shows respect and
understanding of diverse points of view and demonstrates it in decision-making.
• Examines
own biases and behaviors to avoid stereotypical responses and does not
discriminate against any individual or group.
• Creates
an environment where respect for diversity is embedded in behaviors, systems
and processes.
Working with Others
• Collaborates
effectively with top level stakeholders i.e. the Commission and Senior
Management Group. Able to persuade, guide and advise top level stakeholders.
• Able
to effectively collaborate with stakeholders and partners.
• Leads
discussions and negotiations on behalf of the Commission on human resources
issues.
• Creates
a culture where knowledge sharing and effective collaboration is encouraged.
Vision and Strategic
Thinking
• Identifies key
strategic issues, opportunities and risks.
• Clearly communicate
links between the organization's strategy and the Directorate’s goals.
• Establish/identify
and communicate broad and compelling organizational direction.
• Identifies
clients' needs and appropriate solutions.
• Establishes and maintains
productive partnerships.
Communication
• Communicates orally
with strong interpersonal skills.
• Expresses
ideas and formulates plans by means of clear and effective writing and oral
presentations.
• Drafts
conceptual and detailed reports/papers and reviews/edits the work of others.
• Prepares
rationale with respect to key financial and administrative decisions.
• Negotiates
effectively.
Teamwork
• Leads and gains the
assistance and cooperation of others in a team endeavor.
• Builds
trust through integrity, transparency and creating an open and positive
environment.
• Fosters
harmonious and effective teamwork in a multicultural, multi-ethnic environment
with sensitivity and respect for diversity.
Diversity Management
•
Performs and relates effectively across
organizational boundaries in a diverse multi-national and multicultural
setting.
Technology awareness
• Keeps
abreast of available technology and understands its applicability to the work
of the Organization
• Actively
seeks, identifies and applies appropriate technology to improve programme
delivery.
Performance
management
Delegates the appropriate responsibility, accountability and decision-making
authority.
• Establishes clear
roles and reporting lines for staff.
• Monitors
progress against establish milestones
• Discusses performance
and provide feedback and appraise performance fairly.
3.
QUALIFICATIONS
1.
Education: At
least a Master’s university degree in public administration, Human Resources
management, business management, or a related area.
2.
Experience:
Over 15 years of relevant experience in the management of a large administration
or HR department with at least 5 years at senior management level with wide
powers to develop programmes, prepare plans and budget, manage human and
financial resources and take decisions.
3.
Language requirement :
Proficiency in one of the African Union
working languages. Proficiency of one or several other working language(s)
would be an added value
4. Age requirement:
Candidates must preferably be between
35 and 50 years old.
5. Tenure of Appointment:
The appointment will be made on a fixed term
contract for a period of three (3) years, of with the first twelve months will
be considered as a probationary period. Thereafter, the contract will be for a
period of two years renewable, subject to satisfactory performance and
deliverables.
6. Gender Mainstreaming:
The
AU Commission is an equal opportunity employer and qualified women are strongly
encouraged to apply.
7. Remuneration:
Indicative
basic salary of US $70,139.00 per annum plus other related entitlements e.g.
Post adjustment (46% of basic salary), Housing allowance ($16,819.20 perannum),
education allowance (75% of tuition and other education related expenses for
every eligible dependent up to a maximum of US$7,800.00 per child per annum),
etc for internationally recruited staff of the Commission.
Applications must be made through the AUC E-recruitment
Website http://www.aucareers.org not
later than 29 January 2012.
Directorate of Administration and
Human Resource Management
African Union Commission
DIRECTOR FOR ADMINISTRATION AND HUMAN RESOURCES MANAGEMENT DEPARTMENT
Reviewed by Unknown
on
1:58:00 PM
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