ACTED Country Finance Manager - South Sudan

Department: Finance
Position: Country Finance Manager Contract duration: 6 months (renewable) Location: Juba, South Sudan Starting Date ASAP

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan. Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff. ACTED has a 110 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion. For more information, please visit our website at www.acted.org.

II. Country Profile

Capital Office : Juba National Staff : 136 International Staff : 28 Areas : 10 On-going programmes : 8 Budget : 2.9 M €

In 2012, ACTED has undertaken an expansion of activities in South Sudan. A Juba level coordination office was opened in 2011, and in 2012 the capital office has expanded to provide additional support to our field offices that opened in Bentiu, Unity State, and Malakal, Upper Nile State. The rapidly changing situation in South Sudan over the past months has led ACTED to up-scale its emergency response capacities, while also continuing to provide basic services in the traditional areas of intervention. Since January 2012, ACTED has been providing refugee and IDP assistance in Unity and Upper Nile states. In Maban County, this assistance has focused on the life-saving assistance to refugees from Blue Nile State, Sudan. ACTED as camp manager for Jamam refugee camp has strived to provide the basic needs for the population including shelter, waste management, livelihoods, and construction of community infrastructures. Additionally, ACTED has responded to the new refugee influx in May with the provision of shelter and emergency latrines at transit sites while providing transportation assistance to refugees relocating to permanent settlements. In Unity state, ACTED has focused on the provision of livelihoods assistance to refugees in Nyeel and Pariang refugee camps. ACTED also continues to build on its traditional areas of intervention, focusing on food security and livelihoods in Western Bahr el Ghazal and Warrap, and water, sanitation and hygiene in both states as well. Tonj North in Warrap was also a new area for ACTED where a Community Led Total Sanitation (CLTS) project is being implemented in the underserved area. All of these interventions continue to provide both basic and live-saving assistance to vulnerable populations throughout South Sudan.

III. Position Profile

Under the authority of the Country Director and Finance Director in HQ, the Country Finance Manager (CFM) will be responsible for ACTED accounting and financial management in-country. The CFM ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources. Responsibilities: 1. Accounting and Financial Management - Accountancy: Supervise accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc. Verify and compile monthly accounts from each base; Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines; Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with FLAT procedures; - Treasury: Open/close bank accounts on the authority of the General Delegate; Oversee the management of bank accounts: follow transfers, check balances, check authorised visas; Supervise the management of safes and cash: available amount, balance checks, security instructions; Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ; Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.); - Commitment of expenditure: Set up and formalise procedures for the commitment of expenditure, conform to ACTED procurement guidelines: collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices; Ensure that procedures are adhered to in terms of contracts and payments; Ensure that proofs of purchase are valid (contracts, orders, bills, invoices, delivery receipts etc); 2. Budget Management - Ensure budget follow-up: Develop tables necessary for financial monitoring and for budget follow up within the mission; Analyse gaps between planned budgets and actual expenses; Anticipate financial risks; Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician; Calculate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician; - Develop project budgets: Develop budgets for project proposals according to project needs and Donor constraints; Draft financial reports (mid-term and final) respecting contractual deadlines; Guarantee the respect of Donor procedures for each financial contract. 3. Department Follow-up - Team leadership: Update the organisation chart and ToRs of the finance department according to the mission development; Oversee the team and undertake appraisals of directly supervised colleagues; Ensure training and capacity building for finance team members in order to increase the level of technical ability and skills within the department; - Internal Procedures and Information Flows; Develop relevant management procedures within the team; Improve information flows within the department and with other departments and projects

IV. Qualifications:

• Masters degree minimum in Finance or related area; • 3+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise; • Excellent financial and analytical skills; • Excellent communication and drafting skills for effective reporting on programme financial performance; • Ability to manage a financial/monitoring team and demonstrate leadership; • Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts; • Ability to operate in a cross-cultural environment requiring flexibility; • Familiarity with the aid system, and understanding of donor and governmental requirements; • Prior knowledge of the region an asset; • Fluency in English required - ability to communicate in local languages an asset; • Ability to operate Microsoft Word, Excel and Project Management software

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation’s guesthouse/or housing allowance (depending on contract length and country of assignment)
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

How to apply:

VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref: CFM/SSU/SA

ACTED Att: Human Resources Department 33, rue Godot de Mauroy 75009 Paris FRANCE

Fax. + 33 (0) 1 42 65 33 46

For more information, visit us at http://www.acted.org