Sr. Program Coordinator - Malawi

Overview:

Coordinate and support program, financial, contractual, monitoring and administrative functions for country programs in Malawi.

Responsibilities:

Contribute to overall strategy and implementation of program activities Supports the Global Programs Director in administrative matters relating the Global Program Office Develop and maintain excellent relationships with colleagues and donors worldwide Coordinate and/or represent Jhpiego in professional circles through meetings, conferences and presentations Identify and inform Program Officers and Team Leaders of successes, challenges and lessons learned Coordinate program activities, including ordering and shipping materials, assisting in the hiring and payment of consultants, arranging hotel reservations and tracking related expenses Collaborate with financial staff in the review, processing and reconciling of invoices and payment documentation Facilitate the work of Jhpiego consultants’ in-country activities, in coordination with the Program Officer Collaborate with Program Officers and Team Leader to support program planning, implementation and monitoring In collaboration with field staff and Program Officers, ensure necessary program planning, development and management activities function smoothly and efficiently In collaboration with financial staff and Program Officers, prepare and track the progress of project and activity budgets Work collaboratively to ensure that resources for program implementation are available to the field in a timely fashion Draft and/or prepare program reports, workplans, activity charts and budgets and correspondence Assist with editing and proofreading of program reports and technical materials Draft correspondence to USAID, NGOs and other agencies Schedule and support visitors to the Jhpiego Baltimore Office Comply with Jhpiego and JHU operational policies and regulations Ensure field staff is included in sharing of information and knowledge

Required Qualifications:

BA or equivalent with 2+ years’ program and administrative experience in international environment Understanding of global health and development approaches Knowledge of administrative processes and approaches and financial reporting and reconciliation Knowledge of contracts and global program operations Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform Proficiency in writing and editing letters, reports and documents Ability to interact skillfully and diplomatically with numerous counterparts, both domestically and internationally Strong decision-making skills and results-oriented approach Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment Comfortable with a team approach to programming and the ability to manage several major activities simultaneously Availability to travel independently in new environments Proficiency in MS Office

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