1. Post:
Job Title: Travel Officer
Grade: P3
Supervisor: Head of Procurement
and Travel Division
Directorate: Administration and
Human Resource Development
Duty Station: Addis Ababa, Ethiopia
2. JOB PURPOSE:
Under the supervision of the Head of
Procurement, Travel and Stores Division, the incumbent shall assist in
planning, organizing and discharging the responsibilities and activities of the
Travel unit of African Union Commission.
3. Major Duties and
Responsibilities:
Under the direct supervision of the Senior
Travel Officer as the Head of the Unit the incumbent shall perform the
following tasks within the Unit:
a. TheʼsIncumbentoverallresponsibility
will be to find solutions on strategic issues of the
Travel
Unit with a major role of improving the customer service levels but not limited
to the following;
b.
Processing
of tickets and MCOs;
c.
Maintain
an efficient record/reconciliation of all tickets issued and sent
d.
Preparing
and submitting monthly reports relating to travel activities;
e.
Periodically,
assisting in the processing of travel requests and Purchase orders
f.
Assist in the verification of all invoices
submitted by travel agencies or Airlines before they are sent for payment;
g. Ensure
timely settlement of
invoices upon reconciliation of
the accounts of
the travel agencies and airlines;
h. Liaise with PBFA Department on the payments of travel
services rendered to the commission;
i.
Assist in initiating the communication
between the Airlines and the Commission through correspondences with the
Airlines on matters concerning business relations between the Commission and
Suppliers of Air Travel Services;
j.
To expedite contracts/MOUs and monitor the
contract management aspects in order to ensure compliance;
k.
Perform
any other duties as may be required from time to time.
4. Qualifications and Experience Required:
A ʼsMasterDegree in
Business Administration/ Marketing
Management, Pr ocurement,
Transport or any related field from a
recognized institution or
A
first level university degree with relevant work experience will be accepted in
lieu of Masterʼdegree.
Membership
of IATA or equivalent qualification from a recognized institution is a must for
both the above qualification.
5. Professional experience required:
At least seven (7) years progressive
professional experience in airlines/ travel agency and travel Management i.e.
ticketing and airline sales in a major Government, International Organization,
Public or Private sector organization.
6. Other Relevant Skills:
•
Computer
literate particularly in several packages and MS Office Applications
•
Knowledge
of SAP MM module shall be an added advantage.
•
Knowledge
of AMADEUS CRS shall be a valuable advantage.
•
Ability
to work with minimum supervision;
•
Excellent
interpersonal skills;
•
Ability
to organize and motivate others to work in a multi culture environment;
•
Demonstrate
ability to work in a team;
•
Excellent
Knowledge of the workings of international organizations;
•
Good
analytical skills;
•
Excellent
drafting and Report writing skills;
7. Language Requirement:
Proficiency in one of the African Union working
languages. Proficiency of one or several other working language(s) would be an
added advantage
8. Age Requirement:
Candidates must
preferably be between 30 and 45 years old.
9. Tenure of
Appointment:
The appointment shall be for an initial
period of One (1) years, the first three (3) months of which shall be on
probation. It shall be renewable subject to performance and availability of
funds.
10. Gender
Mainstreaming:
The
AU Commission is an equal opportunity employer and qualified women are strongly
encouraged to apply.
11. Remuneration: The
salary attached to the position is an annual lump-sum of US$74,538.17
inclusive of all allowances for internationally recruited staff, and US$
64,868.51 inclusive of all allowances
for locally recruited staff.
The
applications must be made through the AUC E-recruitment Website http://www.aucareers.org
not later than 8th January 2013.
Directorate of Administration and
Human Resource Management
African Union Commission
Addis Ababa (Ethiopia)
TRAVEL OFFICER
![TRAVEL OFFICER]()
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on
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