Procurement Analyst World Vision Tanzania

Position Description:

Ref No WVT/P&C/F13/12

Job Title:  Procurement Analyst

Reports to:Supply Chain Manager

Location: Arusha

Purpose of the position:

Receipting and tracking movement of Purchase Requests (PRs) & Purchase Orders (POs) within the Supply Chain Department ensuring that all PR received in NO supply chain office are accounted for.  Draw various reports pertaining to purchases against the PRs and share the reports with the Senior Leaders and Supply Chain officers on a weekly basis and with the rest of stakeholders on a monthly basis.

Major Responsibilities:

1: Management of PRs coming to SCM Dept

• Capture all details of PRFs coming to Procurement from the user departments
• follow up and capture all data on the processing of the PRFs on a weekly basis from the time it comes into procurement to the time when the delivery is done to the stores

2. Track POs for deliveries of goods and services    

• Together with the stores  liaise with the Divisions / ADPs / grants officers to confirm receipt of goods in condition to enable accounts to pay

3. Management of PR and PO tracking tools and draw management reports          

• Draw various reports pertaining to procurement on received PRs on a weekly basis and share with the Supply Chain  Manager and Support services Associate Directors and  share with other stakeholders on a monthly basis
• Show any financial savings on the procurement process for each PRF
• Show any savings in the procurement process in terms of time taken to procure the goods and/or service

4. Capture data from the accounts office on payments to the suppliers for the goods and services delivered to WVT

Capture data from the accounts office on payments to the suppliers for the goods and services delivered to WVT

5.Contribute to the development and implementation of sourcing strategies

6. Assist in the coordination and consolidation of annual procurement plans from the ADPs and all other WV departments to create an annual aggregated procurement plan

Minimum Qualification required:

1. Bachelors degree preferably Business related

• Post graduate qualification in Supplies chain management preferred

Experience:

• At least 3 years experience in SCM or data analysis work

Technical Skills & Abilities:

• Excellent computer skills, MS excel and Access
• High professional ethics and whose integrity is beyond reproach
• Good interpersonal skills and a natural organizer
• Proven people and communication skills

Application Instructions:

How to apply:

Interested candidates who meet the above criteria should submit their applications letter (addressed to People and Culture Director) together with an updated CV to wvt_recruit@wvi.org and copy to orestes_sotta@wvi.org before 14^th, January 2013 .Please indicate the post you are applying for. 

Qualified women are highly encouraged to apply

World Vision Tanzania candidates for employment should be ready to read, understand , sign and adhere to the World Vision Tanzania Child protection policy which helps safeguard children from any forms of exploitation, sexual and physical abuse. The discovery of any previous child abuse offenses (before or after an offer of employment) WILL disqualify a candidate.