Purpose of the position: Providing customer focused professional services for enhanced quality ministry in improving organizational culture and capacity for effectiveness and efficiency in achieving child wellbeing outcomes, by coordinating implementation of accounting activities in the area of cash disbursement and financial management. Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others.
Key Roles and responsibilities:
Payment Processing: Pre-audit of financial transaction before Payment is made (authenticity, source accuracy, and completeness of accounting data): Payment vouchers should have all relevant backups ( such as original invoices, PR, LPO, contracts, full procumbent process, etc) before payment is made and invoices have to be approved before processing. The payment amount should be added up correctly and supported by attaching the print out calculator. Payments vouchers should be correctly coded per WVI Chart of Account of before posting. Review staff travel and business Advances requests in GEMS, ensure they have all relevant backups/ clear trip details and approved in accordance with WVT Chart of Authority and Per diem are requested in alignment with WVT Per diem Policy, before payment is made. Payments made to suppliers and staff advances are within the internal control system and approved budgets: Prepare payments for all services rendered at the Head Office. Staff advance payment should be within the internal control system and approved budgets. Vendor’s payments are made in accordance with the internal control system and approved budgets. Credit advice notes / payment confirmation are sent to vendors timely once the payment cycle is completed. All vouchers in the systems are physically available, approved, stamped “PAID&POSTED” & well filed, and Audit Trail is conducted in a monthly basis (checking physical vouchers against system posted). Cash and Banking Management: Prepare Deposit Vouchers and Journal Voucher for bank charges send them for approval and file accordingly. Prepare cash movement and Cash position Analysis to make sure the office is operating with real time balances and have sufficient cash balances at all time. Ensure internet banking is up and running and all signatories are well facilitated. SA & PA Management: Prepare a journal entry for all received SA , ensure it is properly coded and booked, follow up is made on the implementation to the respective deportment / project for timely clearance and accounting for. All received pre-approvals (PA) are followed to the implementing projects/department, the cost incurred paid for and booked accordingly. All the PA expenses are SA’d timely and sent to the respective offices with correct and accurate back ups for timely approval and clearance. Prepare General ledger and a/c 300 reconciliation with GC in timely manner and ensure any outstanding item is timely followed up and cleared. Balance Sheet Management: Ensure Balance sheet items are well managed, timely cleared and no hanging balances and should be monitored and validated on a monthly FFR: Perform Allocation for account 200 and ensure the accounts are being monitored and validated monthly. Manage Accrual accounts, ensure they are cleared within the first quarter of the financial year, reconcile and validated by end of the quarter. Manage and monitor Accounts Payables (AP), validate and clear them monthly and ensure all balances crossing the month are well analyzed and communicated to your supervisor. General Financial Management: Ensure you model customer service and promptly respond to all customers inquiries. Timely sorting of all customers reconciliation issue ( eg. Air travel & Hotel bills etc). Exercise professional ethics and code of conduct in doing your work ( ie right attitude towards your assignments, high rate of integrity, confidentiality etc). Maintain a high level of accuracy and quality product whenever doing your work Exercise timely response to all inquiries/task assigned.
Education/Knowledge/Technical Skills and Experience The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training: Minimum Qualification required: ACCA, CPA. MBA & other related Master’s Degree – Added advantage. Experience: 2 years. Technical Skills & Abilities: Excellent computer skills in Excel, Word & Sun-systems software. Demonstrated ability in supervision. Good planning and organizational skills. Tact and diplomacy in dealing with staff-related to work environment needs. Ability to maintain effective working relationships with all levels of staff. Other Competencies/Attributes: Must be a committed Christian, able to stand above denominational diversities. Perform other duties as required.
Working Environment / Conditions: Work environment: Office-based. Travel: 5% Domestic/international travel is required. On call: 10%