PROCUREMENT CLERK (GENERALIST)

Job Title: Procurement Clerk (Generalist)

Grade: GSA5

Supervisor: Chief of Procurement and Travel Unit

Directorate: Administration and Human Resource Development

Duty Station:       Addis Ababa


2. MAJOR DUTIES AND RESPONSIBILITIES:


• Prepare and obtain quotations and samples for locally procured items whose purchase is not subjected to the Tendering process.

• Prepare purchase orders.

• Undertake regular survey of new Suppliers, products and prices in the local market.

• Reconcile Suppliers account on regular basis, and initiate action on accounts receivable/payable as the case may be.

• Track orders to ensure prompt delivery.

• Produce periodic statements on purchases such as monthly status of purchase orders.

• Initiate action on clearance of imported items for the Commission.

• Perform other duties as assigned by the supervisor.


3. EDUCATIONAL QUALIFICATIONS:

Candidates must have minimum of a diploma in Purchasing and supplies,

Law, Finance, Business, Accounting or related field. A degree in these fields or affiliation to a relevant professional body will be an added advantage.

4.   WORK EXPERIENCE:


Candidates must have a minimum of 3 years of relevant practical experience in the field of Procurement, Law, business, Accounting and Finance or related field within a major Government, International Organization, Public or Private sector organization.


5.   OTHER RELEVANT SKILLS REQIURED :


• Interpersonal public relation skill

• Excellent communication skill

• Computer Literate
• Good writing skills
• Experience at working both independently and in a team-oriented, collaborative environment is essential.

• Ability to work under pressure
• Knowledge of IT software like SAP


6.   LANGUAGE REQUIREMENT:

Proficiency in one of the African Union working languages (English, Arabic, French and Portuguese). Knowledge of other working languages would be an added advantage.

7.   AGE REQUIREMENT:


Candidates must preferably be between 25 and 35 years old.

8. TENURE OF APPOINTMENT:


The appointment shall be for an initial period of one (1) year, the first three (3) months of which shall be on probationary period. It shall be renewable, subject to satisfactory performance and availability of funds.

9.   GENDER MAINSTREAMING:


The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply.


10. Remuneration

The    salary    attached    to    the    position    is    an    annual    lump    sum    of

US$46,264.16 inclusive of all allowances for internationally recruited staff, and US$20,337.75 inclusive of all allowances for locally recruited staff of the Commission.

The applications must be made through the AUC E-recruitment Website http://www.aucareers.org not later than 8th January 2013 .

Directorate of Administration and Human Resource Management

African Union Commission

Addis Ababa (Ethiopia)