Program Assistant : Nairobi, Kenya


Twaweza, a dynamic East Africa wide organization,

is looking for a competent, effective and energetic Program Assistant based in Nairobi

Job Title:           Program Assistant

Salary Grade:    3

Reports to:       Uwezo Regional Manager

Location:          Nairobi, Kenya

Start Date:        As soon as possible

Overall Responsibilities

Support the Programs team to effectively achieve its goals and deliver on its outputs and work plan for Uganda.

Specific Responsibilities

1.       Manage country office program activities by organizing meetings, making travel and hotel bookings, sending invitations and preparing materials for meetings;

2.       Support in the compilation of reports and publications to the Regional Office;

3.       Keep abreast of the country program and ensure that activities are implemented as per set calendar;

4.       Ensure all files and documentation – including contracts, proposals, and – are well organized digitally as well in hard copy and regularly updated.

5.       Ensure that invoices (payment vouchers) are processed for payment on time and are well documented;

6.       Assist in the drafting of consultancy contracts, process consultants’ expense reports, and coordinate consultants’ travel needs;

7.       Assist in closing the documentation cycle in contract management and payment processing;
8.       Draft letters and undertake basic correspondence on behalf of the Program unit in Kenya;

9.       Assist in scheduling appointments for the Uwezo Country Coordinator

10.   Assist in collecting data from partner organizations for monitoring purposes, and entering such data;

11.   Support program team and other management level staff upon request of the Regional Program Manager and Uwezo Country Coordinator.

General Responsibilities

1.       Successfully implement above responsibilities and assigned activities (and associated budgets) in work plans, consistent with Twaweza Policies

2.      Contribute effectively to planning, monitoring, reporting and information dissemination of Twaweza’s work

3.      Comply with and foster adherence to the established Twaweza policies, regulations, guidelines and procedures.

4.       Participate actively in organization‐wide learning and other joint activities

5.       Undertake any other lawful tasks as may be assigned by the Supervisor.

Core Qualifications
1.       Bachelor’s degree in a relevant field;
2.       At least two years’ experience related to your responsibilities ;

3.       Very good writing skills in English with keen attention to detail;

Twaweza Job Description: Program Assistant


4.       Basic knowledge of development and governance issues;

5.       Strong computer and typing skills and use of database and internet;

6.       Very good organizational skills.

Changes and Amendments:

This job description may be amended by Twaweza after consultation with the employee and the supervisor.

Application process:

To apply for this position, please submit your CV (max 4 pages) to twaweza@empower.co.tz, including a cover letter explaining your interests/motivations to work for Twaweza, and 2 samples of your written work and names of 3 referees, in MS Word or PDF file. In the subject of your email write your name and the position you are applying for.
Program Assistant : Nairobi, Kenya Program Assistant : Nairobi, Kenya Reviewed by Unknown on 6:20:00 AM Rating: 5

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