Note: This is an accompanied position in Khartoum.
POSITION TITLE: Finance Controller COUNTRY PROGRAM: Sudan RESPONSIBLE TO: Country Director SUPERVISORY CAPACITY: National Finance Staff
DEPARTMENT/COUNTRY PROGRAM DESCRIPTION/MISSION The American Refugee Committee (ARC) Sudan program started in 2004 in response to the emergency needs of some 500,000 war-affected IDPs and host populations in the Tulus and Gereida corridors in South Darfur. The overall aim of the program is to improve the well-being of the target populations by addressing their immediate humanitarian needs and contributing to long-term community stabilization. In conjunction with the Head Office in Khartoum, the field office in Nyala supports the delivery of primary health care services at 14 rehabilitated community clinics and a large clinic in the Gereida camp in addition to reaching out with mobile clinic services to 6 remote communities in which health facilities have not yet been rehabilitated. Water and sanitation services, including the construction/rehabilitation of boreholes and water yards, household and institutional latrines and hygiene promotion messages, are also delivered in over 70 war-affected communities. A small agriculture component assists resettling IDPs and host populations with seeds, tools and extension services to grow their own food. With an annual budget of between $6-8m, the Sudan program has 12 expatriates and over 366 national staff some of who are seconded from the line Ministries of the Sudan government.
PRIMARY PURPOSE OF THE POSITION Responsible for oversight of all financial activities, budgets and reports for the ARC Sudan program. This position is based in Khartoum.
MAJOR AREAS OF ACCOUNTABILITY PRIMARY DUTIES/RESPONSIBILITIES (% OF TIME)
Financial Management 40% Manage day-to-day accounting functions including regular cash verification, bank and balance sheet accounts reconciliations, monthly closing, timely submission of financial report to headquarters (HQ), donors etc. Complete monthly balance sheet and intercompany reviews and reconciliations. Promptly respond to HQ finance queries including Intercompany charges. Update the financial compliance dashboard monthly, note and address any significant variances. Monitor grant spending through production of monthly Budget Versus Actual (BVA) analysis and ensure program teams explain significant variances and propose corrective measures.
Reporting and Budgeting 20% Monthly closing, timely submission of financial reports to ARC HQ, donors, etc. Ensure on-time monthly submission to ARC HQ. Prepare timely budgets, cash requests and accounting reports. Monitor grant spending and projections. Assist in preparation of budgets for all proposals, including accurate support of budget narratives. Support program teams to accurately realign budgets whenever necessary. Provide regular and timely budget reports and analysis to the Country Director and field program managers. In coordination with HQ, lead the production of ARC Sudan annual budgets. Support the Country Director to produce and update donor matrixes. Liaise with donors on finance and budget issues as required.
Staff Management 15% Supervise finance staff. This includes ensuring they are properly trained and know what performance expectations are. Carryout staff appraisals for finance staff. Organize and lead orientation and training session related to finance. Travel to the field as required ensuring systems are properly followed.
Audit and Internal Control 15% Implement and administer ARC systems for internal control, compliance, and accounting data processing and financial reporting functions in accordance with donor regulations. Develop internal audit function and perform internal audit and reviews to ensure compliance with ARC and donor requirements.
Other 10% Maintain up-to-date, accurate accounting system, including: computer data entry and paper file system. Ensure local taxation law requirements are fully complied with. Other appropriate duties as assigned by the Country Director or HQ CFO.
EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED At least 5 years overseas experience in finance/management for an international NGO, preferably in programs in complex emergency or post-conflict settings. Minimum 2 years of supervisory experience. Experience in multi-cultural and multi-level programs. Bachelors degree required in Finance, Accounting, or related field; advanced degree preferred. Experience with international donors and grant requirements. Strong computer skills in Microsoft software products: Excel, Word, outlook etc and accounting software. Serenic or Sun experience strongly preferred. Prior training experience desired. Excellent written and oral communications skills as well as leadership skills. Sense of humor and good interpersonal skills. Fluency in English required.
KEY BEHAVIORS & ABILITIES Ability to work with a team in an intense environment. Ability to prioritize multiple tasks and meet deadlines. Extremely flexible with the ability to cope with stressful situations.
How to apply:
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Finance Controller COUNTRY PROGRAM: Sudan
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