Admin Assistant Intern – Somalia Programme

Terms of Reference

Job Title: Admin Assistant Intern – Somalia Programme

Place of Work:Nairobi

Reports to:Administrator

Reporting to position: N/A

Function Purpose

To assist the Nairobi Admin team in their day to day duties to ensure maximum delivery to the programme.

Key accountabilities

• Update the special pass, work permit, accommodation and utility boards.
• Update the work permit and special pass reports weekly.
• Assisting in filing out permit applications and filing copies of all applications sent out to NGO Board, Immigration of Kenya.
• Handle meeting room requests and keep a record of all the bookings as requested by the Programme.
• Raise Admin (guesthouse, stores, service) purchase requests and orders as requested.
• Support the HR and Admin Asst. in paying the guesthouse utility bills.
• Process stationary store requests and send weekly updates to the HR and Admin Asst.
• Any other duties as assigned.

Core Competencies & Qualifications

Essential:

• Excellent English language skills, both verbal and written
• Good computer skills especially in MS Office.
• Ability to manage sensitive information appropriately
• Ability to work effectively and calmly in a high-pressure environment and to prioritize and effectively manage assignments in a timely fashion.
• Commitment to our Code of Conduct and other policies.

The interested candidates should drop their CVS and cover letters to our offices which are on Matundu Close off School Lane Westlands by Wednesday 08th February 2012 at 1500hrs

Address it as follows,

Admin Assistant Internship
Save the Children Somalia/ Somaliland Programme