Water For People Rwanda Jobs Nov 2012

1. MONITORING & EVALUATION OFFICER

Water For People is a USA-based non-profit organization that aims at improving people’s quality of life by supporting the development of locally sustainable drinking water resources, sanitation facilities, and health and hygiene education programs. Water For People is currently operating in 10 countries in Latin America, Asia and Africa.

In Rwanda, Water For People was registered in April 2008. Currently, it is working in two districts namely Rulindo in the Northern Province and Kicukiro in the City of Kigali where it supports water supply, sanitation and hygiene education programs.

JOB SUMMARY

The Monitoring & Evaluation Officer, in close coordination with the Country Director is responsible for coordinating the development  and  implementation  of  a  comprehensive  organizational  monitoring  &  evaluation  system to enhance impact monitoring, quality control and evaluation in order to improve internal processes and results delivery.

MAJOR DUTIES AND RESPONSIBILITIES

Monitoring

1. Develop a system for monitoring implementation of projects, Input – Output - Outcome
2. Track delivery against Water For People—Rwanda goals and objectives, including establishing baselines to gauge and support the performance of the program.
3. Lead the analysis of data collected under the monitoring framework for assessment of progress and areas for improvement.
4. Support the design and implementation of baseline assignments and other surveys and gathering information for reporting and periodic updates using the FLOW (Field Level Operations Watch) methodology;
5. Develop appropriate monitoring  tools and train Water For People—Rwanda team and partners on the use of those tools;

Reporting

1. Prepare concise bi-annual reports and produce a synthetic and analytical progress report to guide management decision-making;
2. Provide regularly synthesized and updated reports on the status of implementation against Water for People--Rwanda strategic goals and objectives.
3. Contribute to organizational learning by preparing and disseminating data, lessons learned, good practices and statistical and qualitative to Water For People staff, partners and other stakeholders, and organize periodic organizational learning events to share best practices.
4. Develop, design and administer an online database, on program learning and make it streamlined, accessible and relevant across all Water for People operations.

Evaluation

1. Conduct and/or supervise periodic  evaluations of the Programs’ and Thematic Strategies and their contribution to the achievement of overall results; 
2. Put in place systems and mechanisms for collecting data to monitor the development of defined indicators under the comprehensive reporting framework;
3. Put in place Implement a suitable Management Information System capable of generating information for Water For People—Rwanda reporting and lessons learnt.
4. Supervise consultants contracted to complete a specific piece of work in support of the Water For People—Rwanda Evaluation System, and approve their final deliverables
5. Provide technical assistance and data for the M&E component of grant proposal development;

QUALIFICATIONS, EXPERIENCE & SKILLS

• Rwanda Citizen
• At least 3 years in a similar position (Monitoring and Evaluation Officer)
• At least 1 year working with water and sanitation-related activities
• Advanced computer skills including proficiency Excel, Word, PowerPoint, and outlook
• Demonstrated strong written and verbal communication and organizational skills
• Strong problem solving skills
• Self-starter and ability to undertake tasks without intensive supervision
• Maintain sound ethical principles, integrity and transparency of due process
• Fluent in English, knowledge of French would be an advantage

Education & Formal Training

At least Bachelor’s degree in Social Sciences, Management or any related fields

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

• This position will be based in Kigali, with regular travel to program sites in Rwanda, and could include international travels
• Ability to travel to project sites and meet with partners, as necessary

Key Professional Qualities

• Ability to analyze and organize data and communicate results effectively.
• Ability to manage multiple tasks and projects with multiple priorities.
• Ability to work both independently and as part of a collaborative team effort.
• Must have well-developed written, oral, and interpersonal communication skills.

2. GRANTS MANAGER POSITION

Water For People is an international non-governmental organization (NGO) that works with people and partners to develop innovative and long-lasting solutions to the water, sanitation, and hygiene problems in the developing countries.  The organization strives to continually improve, to experiment with promising new ideas, and to leverage resources to multiply its impact.

Water For People is currently operating in 10 countries in Latin America, Africa, and Asia. In Rwanda, Water For People work in two districts (Rulindo and Kicukiro) where it supports water supply, sanitation and hygiene education programs since 2008.

Water For People—Rwanda is currently managing several grants from various funders, and we anticipate that the number and level of complexity of these grants will continue to increase.  The Grants Manager—Rwanda reports to the Country Director, will work in partnership with his or her colleagues in the Rwanda Country Program, as well as with the International Programs team in Denver to oversee the stewardship of the grants making up Water For People—Rwanda’s portfolio. 

She will also be responsible for gathering programmatic and financial information and writing concise and compelling grant reports in a timely manner per grant agreements. The position is also responsible for actively identifying and researching prospects, and compiling financial and non-financial data for grant proposals.

The Grants Manager must demonstrate understanding of organizational priorities, mission, vision, values and strategic goals and objectives.

Essential Job Functions and Duties:

1. Update and maintain the grants reporting calendar.

The Grants Manager—Rwanda will maintain grant reporting schedules, work with program teams to draft narrative and financial reports prior to donor deadlines, review reports for consistency with project objectives and timelines, as well as for adherence to donor requirements, and edit reports prior to submission to the donor.  

2. Monitor financial stewardship of grants.  Monitor spending rates of all active Country Program grants on a monthly basis, working with staff and the finance team, as well as the Senior Strategic Program Manager and the Senior Manager Program Finance & Compliance to identify and resolve any problems related to spending rates. 

Ensure proper restrictions are placed on funds in the accounting software.  Monitor donor pledge payments and ensure that Water For People—Rwanda is receiving funds on time.

3. Manage internal and external communications.  Manage in-country donor relationships and communication with in-country donors.  Manage communication with funder relationship managers in Denver, regarding reporting deadlines and project extensions, and respond to funder requests for information.  Follow up with Water For People staff to ensure internal deadlines are met and information needed for proposals and reports is provided on time. 
4. Identify funding opportunities and support proposal development. The position will work with the Country Director and the Regional Manager to identify opportunities for fundraising. S/he will work with the Country Director to develop proposals, and will communicate with the Regional Manager and the International Program.
5. Perform other duties as assigned.

Qualifications, Experience & Skills:

• Rwandan Citizen
• 2-3 years in a similar position (grants management)
• Experience as a donor liaison, especially working with bilateral and multilateral organizations
• 1-2 years working with water and sanitation-related activities
• Advanced computer skills including proficiency Excel, Word, PowerPoint, and outlook, and a comfort working with budgets, financial reports, and analyzing the results
• Demonstrated strong written and verbal communication and organizational skills
• Strong problem solving skills
• Fundraising experience
• Common sense to make judgments about a situation requiring deviations from routine tasks.
• Self-starter and ability to undertake tasks without intensive supervision
• Maintain sound ethical principles, integrity and transparency of due process
• Fluent in English, knowledge of French would be an advantage

Education & Formal Training:

• Master’s degree in Business Administration, Project Management or any related fields
• Bachelor’s degree in the same fields with at least 5 years working experience on a similar position.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

• This position will be based in Kigali, with regular travel to program sites in Rwanda, and could include international travels
• Ability to travel to project sites and meet with partners, as necessary

Key Professional Qualities:

• Ability to analyze and organize data and communicate results effectively.
• Ability to manage multiple tasks and projects with multiple priorities.
• Ability to work both independently and as part of a collaborative team effort.
• Must have well-developed written, oral, and interpersonal communication skills.
• Strong problem solving skills
• Self-starter and ability to undertake tasks without intensive supervision
• Maintain sound ethical principles, integrity and transparency of due process
• Fluent in English, knowledge of French would be an advantage

Education & Formal Training

At least Bachelor’s degree in Social Sciences, Management or any related fields

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

• This position will be based in Kigali, with regular travel to program sites in Rwanda, and could include international travels
• Ability to travel to project sites and meet with partners, as necessary

Key Professional Qualities

• Ability to analyze and organize data and communicate results effectively.
• Ability to manage multiple tasks and projects with multiple priorities.
• Ability to work both independently and as part of a collaborative team effort.
• Must have well-developed written, oral, and interpersonal communication skills.

HOW TO APPLY

• Submit your application letter along with detailed curriculum vitae (resume) and contact details of at least three (3) referees.
• Applications need to be received no later than 16 November 2012 at 17:00 (Rwanda time).
• Applications can be sent only to: rwanda@waterforpeople.org