IUCEA Personal Secretary to the Deputy Executive Secretary

Main purpose of the job:

To manage the office of the Deputy Executive Secretary and on the basis thereof to provide efficient secretarial services.

Key duties and responsibilities:

1. Effective management and administration of the office of the Deputy Executive Secretary;

2. Handle efficiently and effectively information management system in the Office of the Deputy Executive Secretary;

3. Professionally handling all incoming and outgoing correspondence;

4. Provide timely responses to routine letters addressed to the Deputy Executive Secretary;

5. Effective handle itinerary for the Deputy Executive Secretary;

6. Effective management of official events of the Council;

7. Taking dictation and typing letters and other Council documents;

8. Preparation of quality, accurate and informative speeches and dossiers for IUCEA Management;

9. Coordinating the preparation of meeting venues and documents;

10. Perform any other duties that may be assigned by the Executive Secretary.

Experience and Academic Qualifications:

i) A holder of a Bachelor’s degree in Secretarial Studies/Office Management or related discipline from a recognized university or other degree awarding institution; and

ii) Should have at least 10 years experience working in a busy office environment at a senior level and preferably having served in an office of relatively senior management level.

Skills and competencies:

i) Sufficient knowledge in records, secretarial services and modern office management skills.

ii) Should have shorthand and word processing speed of 100/120 and 50/60 words per minute respectively.

Other related skills:

i) Administrative and organizational abilities;

ii) Handle details of a highly confidential and critical nature.

ii) Knowledge in report writing;

iii) Communication skills;

iv) Interpersonal skills;

v) Planning and organizational skills;

vi) Capacity to undertake multiple assignments;

vii) Practical working knowledge of ICT and its applications.

Tenure and Salary;

As per the Inter-University Council for East Africa Act 2009, the successful applicant for this post will serve on a contract term of five (5) years which is renewable subject to satisfactory performance.

Additional details on these terms may be obtained from the undersigned.

SUBMISSION GUIDELINES:
Applicants who meet the above criteria should submit six (6) copies of their application documents including the letter of application, CV, three referees’ contacts, copies of certificates and testimonials and other relevant documents, to the undersigned. If you do not hear from us by Monday, 31st December 2012, please consider yourself that you are not successful. Only short-listed candidates will be contacted.
Please note that this advertisement is also posted on the IUCEA website: www.iucea.org

IUCEA is an equal opportunity employer.

Contact/How to apply: 

Executive Secretary
The Inter University Council for East Africa 3rd Floor, East African Development Bank Building Plot 4 Nile Avenue
P O Box 7110 Kampala, Uganda.
Email: exsec@iucea.org, recruit@iucea.org

NB: On-line applications will not be considered.