Supply Chain / Logistics Associate

Kenya Pharma is a USAID-funded Chemonics-implemented project that seeks to establish and operate a reliable, sustainable pharmaceutical supply chain management system. 

Its aim is to forecast, procure, store, and distribute drugs, supplies, and equipment needed for the care and treatment of persons with HIV/AIDS in Kenya. 

Kenya Pharma has the following vacancy:
 

Position Title: Supply Chain / Logistics Associate
 

Reports to: Supply Chain/Logistics Manager
 

Position Description:
 

Based in Nairobi, the SC/L Associate assists in the management of Kenya Pharma’s inbound drug shipments, customs clearance, warehousing and inventory management; outbound deliveries to service delivery points; management of reverse logistics of commodities; reporting and implementing identified ISO 9001: 2008 procedural controls; and ensuring compliance with USAID regulations, Chemonics policies and procedures, and GoK regulations and laws
 

Specific Duties & Responsibilities
 

Inbound shipment:

• Liaise with the shipment subcontractor and ensure commodities are shipped from the supplier and cleared with customs in a timely manner;
• Coordinate arrival of shipments into the warehouse.

Warehousing & Inventory Management:

• Oversee warehousing practices to ensure appropriate handling of commodities;
• Coordinate receipt and dispatch of the commodities from the warehouse;
• Manage buffer stock levels and work with the procurement and forecasting and quantification managers to ensure availability of buffer stocks at all times in the warehouses; and
• Plan and manage semi-annual inventory and warehouse inspections.

Outbound Shipment:

• Liaise with the warehouse team for the management of drug orders, authorize emergency deliveries to facilities, and manage reverse logistics when required;
• Coordinate with the transport subcontractor to ensure efficiency in delivery of commodities to sites as well as proper tracking and tracing of commodities.

Management and Reporting:

• Support overall management and supervision of subcontractors;
• Identify areas of potential improvements/efficiencies;
• Work with project team to develop and deliver training on various areas of supply chain management; and 
• Implement ISO 9001:2008 principles and Chemonics and USAID regulations in supply chain management.

Qualifications

• A bachelor’s degree in commerce, purchasing and supply management or a post graduate qualification in procurement and supply and / or equivalent combination of education and relevant work experience.
• Minimum 5 years relevant work experience, preferably in an NGO setting;
• Experience managing health commodity supplies will be an added advantage;
• Good knowledge of USAID and its contractual and reporting requirements;
• Strong understanding of GOK customs clearance procedures and processes.

Send your CV and cover letter with three professional referees to recruit@kenyapharma.org not later than 7th December, 2012. 

Please include position title in the subject line of the email.
 

For a more comprehensive scope of work for this position, visit
http://www.kenyapharma.org/about_us/careers