US Embassy Tanzania Mail Clerk

Closing Date of The Position: November 8, 2012

ALL ORDINARILY RESIDENT (OR) APPLICANTS MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.

The US Embassy is seeking an individual for the position of Mail Clerk in the Information Program Center.

BASIC FUNCTION OF POSITION 

Handle incoming and outgoing mail in accordance with current policy and directive. Produce copies and printing work for the Embassy. 

MAJOR DUTIES AND RESPONSIBILITIES

35%

Assists in the preparation, documentation and dispatch of all outgoing air pouches. Incumbent will be required to drive to dispatch and collect mail from airport and post office.

35%

Clears incoming air and surface pouches through customs, assists in the opening, controlling registered items, distribution of contents and file airway bills, invoices and pouch invoices. Sorts incoming mail and registered items and performs security inspections.

20%

Operates duplicating machine, routes and distributes the end product. Send/receive and document faxes.

10%

Periodically assist in the reproduction room and receptionist role.

QUALIFICATIONS REQUIRED

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item. 

1. Education: Completion of Secondary school (form IV) required.
2. Prior experience: One year of mail handling document reproduction and company switchboard experience required.
3. Post Entry Training: Three months on the job training.
4. Language proficiency: Level III (good working knowledge) in English and level IV in Kiswahili (speaking, reading and writing) is required.
5. Knowledge: A good working knowledge of agency mail and file systems and procedures is required. Knowledge of local and U.S. postal regulations desirable. Good working knowledge of operating various types of photocopying machines.
6. Skills and Abilities: Basic Computer Skills and drivers license class "C" required.

SELECTION PROCESS

When fully qualified, US Citizen Eligible Family Members (USEFMs) and US Veterans are given preference. Therefore, it is essential that the candidate specifically address the required qualifications above in the application. 

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:

1. Universal Application for Employment as a Locally Employed Staff or Family Member (DS-174). A hard copy of the application form (DS-174) is also available at the American Embassy, gate 3; or


2. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; or


3. A current resume or curriculum vitae that provides the same information found on the UAE (see section 3A below for more information); plus


4. Candidates who claim US Veterans preference must provide a copy of their Form DD-214 with their application. Candidates who claim conditional US Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.


5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

3A. If an applicant is submitting a resume or curriculum vitae, s/he must provide the following information equal to what is found on the UAE. 

Failure to do so will result in an incomplete application.

A. Position Title
B. Position Grade
C. Vacancy Announcement Number (if known) 
D. Dates Available for Work
E. First, Middle, & Last Names as well as any other names used
F. Date and Place of Birth
G. Current Address, Day, Evening, and Cell phone numbers
H. U.S. Citizenship Status (Yes or No) & status of permanent U.S. Resident (Yes or No; if yes, provide number) 
I. U.S. Social Security Number and/or Identification Number
J. Eligibility to work in the country (Yes or No) 
K. Special Accommodations the Mission needs to provide 
L. If applying for position that includes driving a U.S. Government vehicle, Driver’s License Class / Type 
M. Days available to work
N. List any relatives or members of your household that work for the U.S. Government (include their Name, Relationship, & Agency, Position, Location) 
O. U.S. Eligible Family Member and Veterans Hiring Preference 
P. Education 
Q. License, Skills, Training, Membership, & Recognition
R. Language Skills 
S. Work Experience
T. References

SUBMIT APPLICATION TO

American Embassy
Human Resources Office
P.O. Box 9123
Dar es Salaam

POINT OF CONTACT

Telephone: 2294000, Ext: 4137/4148/4233/4024
Fax: 2294726 or 2294970