Programme Assistant, Resilience BBC Media Action

Location:Tanzania

Reports to:Programme Manager

Contract duration: 12 months (with possible extension)

Job purpose: In this position, the incumbent is responsible for providing a variety of administrative and coordination support services to Resilience Project on Training, Mentoring, Co-production and Research activities with BBC Media Action Program staff and partners to provide timely and accurate information.

Main Duties:

Manages communication with all Resilience Partners to ensure effective broadcast of various programs and provide useful reports to the Project Manager for accessing impact.

Keeps record of all materials & equipment issued to partners and maintains communication on proper usage.

Coordinates all Project’s training sessions and Workshops activities by observing BBC Media Action Procurement policies and procedures.

Keeps liaison with administration team on programme procurement matters

Keeps track of the training Calendar by ensuring that the activities are effectively delivered.

Ensures timely logistical arrangements for all external and internal visitors for the project

Maintains a database of the programme Information and reports.

Maintains liaison with partners to ensure timely delivery of project/research information.

Prepares training budgets as may be requested by the Project Manager.

Required knowledge, skills and experience:

Diploma, in a relevant field.

Fluency in English and Swahili.

Experience of working with international donors.

Good interpersonal skills to establish effective working relationships with BBC Media Action staff in country, UK and other key stakeholders externally.

Able to communicate effectively at all levels within the organisation.

Excellent IT skills with experience of operating Microsoft Office Suite.

Willingness and ability to take the initiative not only in identifying problems but also in suggesting and implementing solutions.

They should be able to take responsibility for any brief that might be assigned by the Country Director orProgramme Manager.

An eye for detail and a concern for accuracy, together with the ability to keep sight of the broad picture.

Ability to work under short deadlines.

Key competencies:

The following competencies (behaviours and characteristics) have been identified as key to success in the job. Successful candidates are expected to demonstrate these competencies.

Analytical Thinking – Able to simplify complex problems, processes or projects into component parts, explore and evaluate them systematically. Able to identify causal relationships, and construct frameworks, for problem-solving and/or development.

Decision Making – Is ready and able to take the initiative, originate action and be responsible for the consequences of the decision made.

Planning and Organisation – Is able to think ahead in order to establish an efficient and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources requirements.

Resilience – Can maintain personal effectiveness by managing own emotions in the face of pressure, set backs or when dealing with provocative situations. Can demonstrate an approach to work that ischaracterised by commitment, motivation and energy.

Influencing and Persuading – Ability to present sound and well-reasoned arguments to convince others. Can draw from a range of strategies to persuade people in a way that results in agreement orbehaviour change.

Application Instructions:

Candidates should send their CV and a covering letter (PDF or Microsoft Word format) which outlines their experience and suitability for the role in English to tzrecruitment@bbcmediaaction.org, with the name of the position applied for in the subject line. Please do not send certificates or other attachments. Applicants with no separate covering letter will not be considered. Please only apply if you meet the basic criteria under the person specification.