Supply Chain Management Officer , Youth Enterprise Development Fund

The Youth Enterprise Development Fund is a State Corporation under the Ministry of Youth Affairs and Sports established to address the challenge of youth unemployment in the country.
 

The Fund provides loans and business development services to youth enterprises. 

The Fund now invites applications from dynamic, innovative and experienced individuals to fill the following vacant positions:
 

Supply Chain Management Officer

1 Position

Ref: SCMO /01/2013

Re-advertisement
 

Reporting to the Chief Executive Officer
 

The Supply Chain Officer will be responsible for planning, developing and controlling aspects of procurement for the Institution. 

The holder will be expected to ensure effectiveness of existing controls and efficiency of the procurement process through cost effective and timely delivery of quality products and services to support the day to day operations of the business.
 

The officer will be ensure the Implementation of YEDF procurement policy and strategy, timely delivery of products and services needed to support the day to day operations of YEDF, ensure resources are used efficiently.
 

Duties and Responsibilities

• Timely sourcing of quotation from approved vendors as per YEDF procurement policy
• Raising of internal purchase requisition form and recommending for approval the most suitable supplier as guided by the Institution’s policy and business needs
• Coordinate the formal vetting of prospective tenders to determine their suitability for trading
• Raising of LPOs and forwarding them for approval as per the set out Institution policy
• Forwarding the approved LPOs to the selected suppliers and following up to ensure that goods are supplied on time in the right quality and quantity as required by the business
• Practice good record management by ensuring that purchasing documents and records are well filed and stored
• Maintain and update the Institution’s supplier database as may be directed by the procurement committee
• Arrange for disposal of surplus materials as may be directed by the procurement committee
• Ensure a strong system on internal controls is observed and make suggestions on improvement where necessary
• Attendance to the procurement committee and acting as its secretary
• Analyze market and delivery system in order to assess present and future material availability
• Assist the procurement by offering strong input into the development and implementation of policies, procedure and good practices in purchasing and contract management
• Display good understanding of the business to be able to prioritize procurement of key business inputs
• Display strategic skills in planning to ensure that the key inputs into the business are available at all times for the smooth running of the business
• Preparation of procurement reports and updates for the management on both regular and ad hoc basis
• Developing and implementing both short and long term procurement strategies designed to reduce costs, improve quality and service while meeting the Institutional goals and objectives
• Develop, maintain and manage healthy relations with key external suppliers
• Maintain good working relations with internal stakeholders and be able to coordinate the activities of various functions that affect procurement.

Minimum Job Requirements:

• Bachelors Degree in Commerce, Business Administration or Procurement or any other relevant field
• Post Graduate Qualification in Procurement, Purchasing and Supplies
• Must have progressive work experience of 7 years
• Must be familiar with Public Procurement and Disposal Act
• Membership to a relevant professional body.

Those fulfilling the requirements of the position should submit HARD COPY applications together with a detailed Curriculum Vitae and all relevant testimonials stating the current position, current remuneration, expected salary, email address and telephone contacts. 

All applications are also expected to quote the reference number on the envelope and provide postal, telephone and email contacts of three references. 

Applications should be received by 25th January 2013.
 

All applications should be addressed to:
 

The Chief Executive Officer
Youth Enterprise Development Fund
P.O. Box 48610 – 00100
Nairobi
 

Youth Enterprise Development Fund is an equal opportunity employer.
 

Potential male and female candidates with disabilities are encouraged to apply