Procurement & Stores Manager

The holder of this position is responsible for planning, developing and buying materials, parts, supplies and equipments in a timely and cost effective manner while maintaining appropriate quality standards and specifications.

Duties and Responsibilities

• Formulate and update on stock projections and re-order levels and procurement deadlines.
• Supervise all stores staff processes and activities.
• Forecast procurement needs and Implement procurement strategy and policies
• Create and implement Key Performance Indicators.
• Continually develop expertise to support growth for new projects.
• Monitor trends in suppliers and implement plans to react.
• Build and develop relationships with key suppliers.
• Lead the procurement group in all activities.
• Order materials and services as per negotiated and appropriately approved quotations.
• Plan, prioritize, assign, supervise and review work of staff responsible for purchasing including technical and specialized procurement of supplies, equipment and services.
• Track Purchasing activity and measurements and ensure procurement files are in order.
• Train purchasing and stores Clerks in the department.
• Help to lower the cost and secure agreements.
• Liaise with Accounts Department to ensure accurate and timely payment of invoices, as necessary for the company with the supplier.
• Responsible for departmental administrative issues.
• Provides input on budget as requested for
• Take part in the recruitment function for these functions as requested to
• Assist in training need analysis for the staff members in these departments
• Call for and chair the Procurement and Stores departmental meetings at least once a week and report on the minutes submitted to the HR office within 24 hours.
• Prepare weekly, monthly, quarterly and annual reports on these functions without fail and any other report regarding these functions as requested for.

NB: This job description may be amended by the management as seen fit at a later date.

Job Specification

• Minimum degree in Procurement
• Experience in an industry that handles imports and exports is a must.
• Strong technical background would be an advantage
• Minimum two (2) years experience.
• Age limit, between 28 years and 38 years

Only candidates fulfilling the requirements of the positions should email

• their detailed CVs,
• Indicate your availability and
• Current and Expected salary

Only qualified candidates should send their updated CVs Via email to ‘therecruiter@dafinaconsultants.com’