U.S. Embassy, Kigali Consular Assistant

Open To: All Candidates                                                                                                             
Position: Consular Assistant    
Location: U.S. Embassy, Kigali
Closing Date: 02/05/2013
Work Hours: 40 hours per week  
Salary: *Ordinarily Resident (OR) Basic Annual Salary RWF 5,964,917 to 10,140,361 (FSN-7, steps 1 to 14)

*Not-Ordinary Resident (NOR): USD 39,994 to 58,733 (FP-7, steps 1 to 14) - Final step to be Determined by Washington
NOTE: ALL ORDINARY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. APPLICANTS NOT CONTACTED WITHIN 30 DAYS SHOULD CONSIDER THEIR APPLICATION UNSUCCESSFUL. APPLICANTS INTERVIEWED WILL BE ADVISED OF THE RESULTS OF THE INTERVIEW.                                       
The Embassy of the United States of America in Kigali is recruiting for the position of Consular Assistant.  Note that Vacancy Announcement No. 03/13(T) is the same position with different experience required. Only respond to the Vacancy Announcement for which you are qualified and note the Vacancy Announcement number in your application letter.  Please do not apply for both the Trainee Level and Full Performance Level of the position.
BASIC FUNCTION OF POSITION
Performs moderately difficult and responsible work pertaining to the full range of passport, citizenship, and visa services. Maintains consular documents and files and is accountable for controlled consular items. Serves as part-time sub-cashier responsible for accurately collecting and refunding fees for consular services in accordance with specific guidelines using the Automated Cash Register System (ACRS).
A copy of the complete position description listing all duties and responsibilities is available at the Human Resources Office. 
QUALIFICATIONS
All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

Completion of Secondary School required. Minimum of two years of progressively responsible experience in an office setting with work involving the application of regulatory material and public contact, or other closely related experience required. English level IV reading, writing, speaking; French level IV reading, writing, speaking, and Kinyarwanda level IV reading, writing, speaking required. A working knowledge of applicable laws, regulations, and procedures, with assistance from Consul as required. A good working knowledge of computer systems, including Windows operating system required. Exercise of tact and judgment in dealing with the public required. Ability to research and apply regulations correctly and to know when to refer cases and questions to the Consul required. Level II typing (40 wpm) required.

* Tests will be administered to verify all required qualifications prior to interviews.

SELECTION PROCESS
When equally qualified, US Citizen Eligible Family Members (USEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that in the application the candidate fully address the required qualifications above.

ADDITIONAL SELECTION CRITERIA
1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy.
2. Current employees serving a probationary period are not eligible to apply.
3. Currently employed US Citizens EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment.
4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule.
TO APPLY
Interested candidates for this position must submit the following for consideration of the application:
1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174); or
2. A current resume or curriculum vitae that provides the same information found on the UAE (see Appendix B); or
3. A combination of both; i.e. Sections 1-24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; plus
4.  Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application.
5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION BY HAND TO:
Human Resources Office     
American Embassy
HR Office
2657 Avenue de la Gendarmerie
Kigali, Rwanda                                                           
B.P. 28 Kigali  
OR BY EMAIL TO:
KigaliHRRecruitment@state.gov
(Please include in the subject line): Consular Assistant
Point of Contact
Léandre Niyonsenga, HRA, Ext.: 2807
Tel: +250- 596400. 
CLOSING DATE FOR THIS POSITION 02/05/2013