U.S. Embassy, Kigali ADMINISTRATIVE ASSISTANT - TRAVEL - TIME AND ATTENDANCE - FINANCE

American Embassy

Kigali Mission Rwanda

Vacancy Announcement No. 30/12 

An Equal Opportunity Employer 

Open To: All interested candidates                                                                                                               

Position: Administrative Assistant (Travel/Time and Attendance and Finance) 

Location: U.S. Embassy, Kigali 

Closing Date: 12/7/2012 

Work Hours: 40 hours per week   

Salary:   *Ordinarily Resident (OR)  RWF 5,964,917 to 10,140,361 (FSN-7, steps 1 to 14)

*Not-Ordinary Resident (NOR): USD 39,994 to 58,733 (FP-07, steps 1 to 14) - Final  step to be Determined by Washington. 

NOTE: ALL ORDINARY RESIDENT APPLICANTS MUST HAVE THE REQUIRED WORK AND RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION. APPLICANTS NOT CONTACTED WITHIN 30 DAYS SHOULD CONSIDER THEIR APPLICATION UNSUCCESSFUL. APPLICANTS INTERVIEWED WILL BE ADVISED OF THE RESULTS OF THE INTERVIEW.                                       

The Embassy of the United States of America’s Centers for Disease Control and Prevention (CDC) Kigali is recruiting for the position of Administrative Assistant (Travel/Time and Attendance and Finance)

BASIC FUNCTION OF POSITION

The Administrative Assistant will plan and execute the general administrative office management functions of the CDC/DGHA Rwanda program. Direct and perform administrative duties in support of project activities. Under the supervision of the Public Health Administrative Specialist, incumbent will be directly responsible for the CDC Rwanda general administrative, travel, time and attendance related operations. 

A copy of the complete position description listing all duties and responsibilities is available at the Human Resources Office.  

QUALIFICATIONS

All applicants must address each selection criterion detailed below with specific and comprehensive information supporting each item.

1) Completion of university degree from an accredited institution in any major, including Business Administration or Accounting.

2)  -Three years of advanced administrative and/or technical experience is required.      -One year of experience must be within a U.S. Government Agency, International NGO, National Organization or Government Ministry.

3) Level IV English is required.

4) Good working knowledge of common administrative procedures required. Must have good knowledge of public relations and administrative support. Must have good knowledge in assisting senior leaders and managers in an organization.   5) Advanced and highly developed English writing skills for drafting reports and other documents with very little supervision and review is required. Knowledge of filing systems and database management to ensure quality record management is required. Must be able to operate equipment such as networked computers, digital sender, photocopiers, fax machine, telephones with speaker, etc. Advanced knowledge of Microsoft tools – Word, Excel spreadsheets Power Point, Internet Explorer, Adobe Acrobat, and other administration tools required. Must demonstrate excellent organizational skills and ability to prioritize and handle competing demands. Must be able to demonstrate cooperative working relationships with staff and other project-associated persons and agencies. Must be able to assess problems, develop realistic solutions, during occasional emergency situations where rapid action is needed. Must have good written and verbal skills and must demonstrate sense of diplomacy in dealing with host government institutions and partners including other USG agencies and CDC-Atlanta.

SELECTION PROCESS

When equally qualified, US Citizen Eligible Family Members (USEFMs) and U.S. Veterans will be given preference. Therefore, it is essential that in the application the candidate fully address the required qualifications above. 

ADDITIONAL SELECTION CRITERIA

1. Management will consider nepotism/conflict of interest, budget, and residency status in determining successful candidacy. 

2. Current employees serving a probationary period are not eligible to apply. 

3. Currently employed US Citizens EFMs who hold a FMA appointment are ineligible to apply for advertised positions within the first 90 calendar days of their employment. 

4. Currently employed NORs hired under a Personal Services Agreement (PSA) are ineligible to apply for advertised positions within the 90 calendar days of their employment, unless currently hired into a position with a When Actually Employed (WAE) work schedule. 

TO APPLY

Interested candidates for this position must submit the following for consideration of the application:  

1. Universal Application for Employment (UAE) as a Locally Employed Staff or Family Member (DS-174); or 

2. A current resume or curriculum vitae that provides the same information found on the UAE (see Appendix B); or 

3. A combination of both; i.e. Sections 1 -24 of the UAE along with a listing of the applicant’s work experience attached as a separate sheet; plus 

4.  Candidates who claim U.S. Veterans preference must provide a copy of their Form DD-214 with their application.  Candidates who claim conditional U.S. Veterans preference must submit documentation confirming eligibility for a conditional preference in hiring with their application. 

5. Any other documentation (e.g., essays, certificates, awards) that addresses the qualification requirements of the position as listed above.

SUBMIT APPLICATION BY HAND TO:

Human Resources Office     

American Embassy

HR Office

2657 Avenue de la Gendarmerie

Kigali, Rwanda                                                           

B.P. 28 Kigali   

OR BY EMAIL TO:

KigaliHRRecruitment@state.gov

(Please include in the subject line): Administrative Assistant (Travel/Time and Attendance and Finance)      

Point of Contact

Léandre Niyonsenga, HRA, Ext.: 2807

Tel: +250- 596400. 

CLOSING DATE FOR THIS POSITION 12/7/2012