Procurement Analyst - World Vision Tanzania

Reference 128-11N28040

Purpose of the position:

Receipting and tracking movement of Purchase Requests (PRs) & Purchase Orders (POs) within the Supply Chain Department ensuring that all PR received in NO supply chain office are accounted for. Draw various reports pertaining to purchases against the PRs and share the reports with the Senior Leaders and Supply Chain officers on a weekly basis and with the rest of stakeholders on a monthly basis.

Communicate World Vision's Christian ethos and demonstrate a quality of spiritual life that is an example to others

Major Responsibilities

1. Management of PRs coming to SCM Dept

• Capture all details of PRFs coming to Procurement from the user departments
• Follow up and capture all data on the processing of the PRFs on a weekly basis from the time it comes into procurement to the time when the delivery is done to the stores

1. Track POs for deliveries of goods and services

• Together with the stores liaise with the Divisions / ADPs / grants officers to confirm receipt of goods in condition to enable accounts to pay

1. Management of PR and PO tracking tools and draw management reports

• Draw various reports pertaining to procurement on received PRs on a weekly basis and share with the Supply Chain Manager and Support services Associate Directors and share with other stakeholders on a monthly basis
• Show any financial savings on the procurement process for each PRF
• Show any savings in the procurement process in terms of time taken to procure the goods and/or services

1. Capture data from the accounts office on payments to the suppliers for the goods and services delivered to WVT
2. Contribute to the development and implementation of sourcing strategies
3. Assist in the coordination and consolidation of annual procurement plans from the ADPs and all other WV departments to create an annual aggregated procurement plan

Core Capabilities

1. Achieving Capabilities.

• Archiving quality results and Service.
• Practicing accountability and Integrity.
• Communicating information effectively.

1. Think Capabilities

• Think clearly, deeply and broadly.
• Understand the Humanitarian Industry.
• Understanding WVs mission & Operation.
• Practicing innovation & Change.

1. Self- Managing Capabilities

• Demonstrating Christ-Centre life and Work.
• Learning for growth and development.
• Maintaining work/ Life balance.

1. Rational Capabilities.

• Building collaborative relationships.
• Practicing gender & Cultural diversity.
• Influencing individual & groups.

Other Competencies/Attributes:

• Must be a committed Christian, able to stand above denominational diversities.
• Perform other duties as required.

Qualifications: Education/Knowledge/Technical Skills and Experience

The following may be acquired through a combination of formal or self-education, prior experience or on-the-job training:

• Bachelors degree preferably Business related fields.
• Post graduate qualification in Supplies chain management preferred
• Excellent computer skills, MS excel and Access
• At least 3 years experience in SCM or data analysis work
• High professional ethics and whose integrity is beyond reproach
• Good interpersonal skills and naturally organized.
• Proven people and communication skills
• Must be a committed Christian, able to stand above denominational diversities
• Attend and participate/lead in daily devotions and weekly Chapel services Must be honest and reliable
• Demonstrated ability in supervision
• Good planning and organizational skill
• Ability to maintain effective working relationships with all levels of staff and vendors

Working Environment / Conditions:

• Work environment: Office-based with travel to the field
• Travel: 05-10% Domestic/international travel is required.
• On call: 30%

How to apply:

Interested candidates who meet the above criteria should submit their applications letter (addressed to People and Culture Manager) together with an updated CV and copies of relevant credentials, contacts and three referees one of them being a church leader to wvt_jobs@wvi.org before 31th October 2014