Administration Manager

Job Ref

17106BR

Job Category

Education, Management consultancy, International Development

Job Profile

The DFID-funded Education Quality Improvement Programme in Tanzania (EQUIP-T) aims to support 36 districts in their efforts to produce a better quality of primary education for more than two million children in over 3700 primary schools.

We need an Administration Manager to ensure programme operations, logistics, systems and general administration function effectively.

Job Description

Responsible for:

• The Planning, design and implementation of appropriate logistics systems including warehousing and in-country transport capacity, including establishment of Long Term Arrangements and frame agreements
• Participating in programme planning and advising on logistics and budgetary considerations
• Ensuring appropriate processes and systems are in place to ensure efficiency
• Ensuring appropriate planning, implementation, monitoring and evaluation of logistics operations.
• Establishes routing and scheduling plans for in-country distribution, coordinating the distribution planning with Regional offices
• Raising logistics programming conflicts to Programme Manager for prioritization.
• Ensuring regular and timely transmission of pipeline, logistics monitoring information, stock levels and distribution status to regions
• Conducting special management reviews and/or follow-up on audit observations to assist in the improvement of office procedures and practices related to logistics
• Contributing to quarterly and annual programme reports.
• Preparing technical specifications for procurement of supplies and services
• Preparing tender notices and invitations for bids
• Preparing contract documentation.
• Administer tender evaluation process.
• Periodically update the Procurement Plan to reflect the actual project implementation needs
• Ensure compliance with the DFID and Cambridge Education Procurement Guidelines
• Administer contracts to ensure compliance
• Management of the HR, Admin and Logistics team
• Ensuring all administrative processes are in-line with and support programme delivery.

Candidate Specification

Qualifications

• A degree / professional qualification or post-graduate degree in one or more of the following:
  • Supply Chain Management and / or Business Administration (Essential)
  • Procurement
  • Contract Law (Desirable)
  • International Development (Desirable)

Experience

• Significant managerial experience.
• Experience of managing procurement services.
• Experience of managing and administering service and supply contracts.
• Experience of contract performance management
• Experience of working in Africa, with government, development and private sector partners
• Ability and experience in financial reporting and accountability to donor standards
• Experience in managing a team.

Influential communication skills, with excellent written and verbal skills in both English and Kiswahili
Proficient in Microsoft Office, in particular, Word, Excel and Access database

https://www.mottmac.com/job/7246/administration-manager