Assistant Records Management Officer III (Human Resource) (x 2)

The Bank of Tanzania, an equal opportunity employer and Tanzania's central bank, is looking for suitably qualified young Tanzanian citizens of high personal integrity to fill the following vacant positions at the Head Office and at its Branches in Mwanza, Mbeya, Zanzibar and Dodoma

Position: Assistant Records Management Officer III

(Human Resource) - 2 Posts

Reports to: Head of Division

Contract type: Contract for unspecified period of time

Location: Head Office, Dar es Salaam

Job Purpose:

To oversee activities relating to mail receipt and delivery systems in the mail room in order to facilitate decision making and achievement of strategic objectives of the Bank.

a) Overseeing staff and procedures to ensure all incoming/outgoing mail, parcels and internal mail are delivered in the required time frames; 

b) Ensuring that all expedited mail are promptly delivered within set guidelines; 

c) Co-ordinating and overseeing processing of mail and parcels – receiving, sorting, opening, scanning and distributing incoming mail/parcels and processing outgoing mail/parcels; 

d) Receiving and, where appropriate, signing for all mail and parcel deliveries to the Bank, including logging all courier and special deliveries received; 

f) Ensuring items are signed for on final receipt as appropriate; 

g) Developing and implementing relevant procedures to facilitate easy receipt and delivery of mails; 

h) Contributing to the development and implementation of operational strategies associated with document and records management; 

i) Ensuring all urgent items are treated as such and managing exceptional deliveries as instructed; 

j) Performing other related duties as may be assigned by the supervisor. 

Education/Professional Qualifications Required:

a) Ordinary Diploma in Records and Archives Management from an accredited institution; 

b) Sound knowledge of records management, including the national legislations relevant to records management; 

c) Proficiency in computer applications; 

d) Self-motivated and able to prioritise and manage workloads to meet deadlines; 

e) Strong interpersonal skills; 

f) Ability to deal with sensitive issues and maintain high level of confidentiality at all times; 

g) Ability to work independently and under pressure. 

APPLICATION INSTRUCTIONS:

Interested applicants must submit the following for consideration of the applications:
Application letter and Curriculum Vitae (CV);
Certified copies of academic certificates, birth certificate ind other relevant certificates;
Names and addresses of two reputable referees;
Applicants reliable contact address, email address and telephone numbers;
Applicants with academic certificates from foreign schools /universities must submit proof of
accreditation of issuing institutions;
Applicants who qualify for more than one post should choose and apply for one post only. Applicants who- shall apply for more than one post will not be short listed.
Overqualified applicants win not be considered.
Application should be addressed to:

Deputy Governor (AIC),
Bank of Tanzania,
2 Mirambo Street, 11884 DAR ES SALAAM

Applications should reach the Deputy Governor's Office on or before 16.00 pm, 2014.
Only short-listed applicants will be contacted

Application Deadline: 18 Nov 2014