Accounts Assistant , Mbeya

Locally known as the Walter Reed Southern Highlands AIDS Program, the Henry Jackson Foundation Medical Research International (HJFMRI) is an international non-governmental organization working in several countries conducting research studies and providing care and treatment to people affected by HIV/AIDS.  HJFMRI is funded by the Presidents Emergency Plan for AIDS Relief PEPFAR.

In collaboration with the Ministry of Health and Welfare (MOHSW), HJFMRI has been leading a comprehensive HIV/AIDS care and treatment program in the Southern Highlands of Tanzania since 2004 with support from the President’s Emergency Plans for AIDS Relief (PEPFAR).  The program is based within the Mbeya Referral Hospital and has since extended to more than 100 health facilities in Mbeya, Rukwa and Ruvuma regions, which collectively represent a catchment area of about 6 million people.  Mbeya region is one of high prevalence regions in Tanzania and expansion of HIV care and treatment programs is critical.

Walter Reed Program is seeking qualified candidate to fill the positions below.  Cover letters and resumes should be sent to the Human Resources Manager, P.O. Box 6396, Mbeya or e-mailed to;  recruitment@wrp-t.org   NOTE:  to be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. Deadline for submission of the application is October 20th, 2014. Those who do not meet the minimum requirements as detailed below should not submit applications.
JOB DESCRIPTION

Job Title: Accounts Assistant
Reports To: Finance Manager
Job Location: Mbeya with 10% Travel  time

General Overview:
The purpose of this position is to ensure accuracy and timeliness of payments and   Financial reporting to the Program are done without delay. The Accounts Clerk is responsible for overseeing all payment vouchers are proper review and all has appropriate supporting documents before scanning to Finance manager. S/he will actively develop this role in relation to the Professional ethics and WRP  rules and regulations.
Duties and Responsibilities:
Develop and Integrate the Role of Accounts clerk
• Receiving invoices from vendors fill the payment requests form for payment processing.
• Maintain invoice book register on daily basis.
• Photocopy checks and checklist for reference purpose.
• Send cheque list to the Bank.
• Proper arrangement and failing all payment vouchers and journal vouchers.
• Depositing Program staff checks  for   Regional field Offices to various banks
• Submitting all posted Payment vouchers to Finance Manager for Review.
• Submitting all posted Payment vouchers for approval.
• Update the NSSF, PPF, PAYE Files in Monthly basis make sure that each is failed in its respective file.
• Distribute staff salary slips on monthly basis.
• Maintain Mbeya petty cash.

  Financial Reporting
• Get the entire financial document, Pvs, Receipts, and Journal Vouchers scanned to Finance manager.
• Maintain List of paid Partners in excel sheet on Monthly basis.

Skills/Qualifications:
• Advanced Diploma in Accounting or Corporate Finance with Reporting Skills,
• Attention to Detail, Deadline-Oriented, Reporting Research Results, SFAS Rules, Confidentiality, Time Management and Data Entry Management,
• knowledge of office administration and procedures
• knowledge of general bookkeeping procedures
• proficient in relevant computer applications
• 1-3 years accounts payable and general accounting experience
Personnel Integrity
• Keep all the information related to work as confidential.
• Develop and maintain professional working relationships with all staff.
Other

• Participate in staff events and meetings;
• Undertake other assignments that you will be assigned by the Management.