Regional Accountant , Katavi

Locally known as the Walter Reed Southern Highlands AIDS Program, the Henry Jackson Foundation Medical Research International (HJFMRI) is an international non-governmental organization working in several countries conducting research studies and providing care and treatment to people affected by HIV/AIDS.  HJFMRI is funded by the Presidents Emergency Plan for AIDS Relief PEPFAR.

In collaboration with the Ministry of Health and Welfare (MOHSW), HJFMRI has been leading a comprehensive HIV/AIDS care and treatment program in the Southern Highlands of Tanzania since 2004 with support from the President’s Emergency Plans for AIDS Relief (PEPFAR).  The program is based within the Mbeya Referral Hospital and has since extended to more than 100 health facilities in Mbeya, Rukwa and Ruvuma regions, which collectively represent a catchment area of about 6 million people.  Mbeya region is one of high prevalence regions in Tanzania and expansion of HIV care and treatment programs is critical.

Walter Reed Program is seeking qualified candidate to fill the positions below.  Cover letters and resumes should be sent to the Human Resources Manager, P.O. Box 6396, Mbeya or e-mailed to;  recruitment@wrp-t.org   NOTE:  to be considered, applicants must put the TITLE OF THE JOB in the SUBJECT LINE. Deadline for submission of the application is October 20th, 2014. Those who do not meet the minimum requirements as detailed below should not submit applications.

JOB DESCRIPTION
Job Title: Regional Accountant
Reports to: Regional Program Manager
Location: Katavi

General Overview
The day-to-day responsibilities include financial operations of the HJFMRI Mbeya Office. Also responsible for establishing and maintaining financial and administrative management and internal control systems. Ensuring that resources are used and applied correctly, while continually improving efficiency, and providing support and quality service to other areas of the program.

Duties and Responsibilities:

Administration
• Manage the administrative function and establish internal administrative systems and controls;
• Oversees the whole administration functions, inclusive of office security, internet system, office equipment, stationery and general printing;
• Develop and implement tracking systems to ensure proper control of document and parcels;
• Provide and facilitate administrative support services to staff and recommend appropriate improvements;
• Ensures that all cheques issued by WRP are dispatched to vendors and obtains appropriate receipts thereof;
• Oversee vehicle movements and conditions to ensure effective utilization and schedule adherence;
• Monitor company assets and ensure they are accurately accounted for;
• Oversee service level agreements and leases;

Finance
• Manage cash and cash related activities;
• Oversee petty cash disbursements and reconciliations.
• Prepares and maintains budget and wire request forecasting;
• Oversee disbursement of cheques for the program’s expenses;
• Organizing accounting documents;
• Managing staff payment requests and advance recons;
• Ensure proper use and maintenance of physical assets and office, including vehicles, equipment, furniture, and office building;
• Prepare monthly wire forecasting;
• Supervise the arrangements for travel, boarding and lodging for program staff;
• Ensure that equipment, utilities (internet, water, electricity etc.) and premises are well maintained and fully functional at all times;
• Stay up-to-date with current financial regulations, including tax liabilities
• Ensures sound cash management of petty cash fund.
• Oversee cash disbursements in accordance with financial management policies and established approval levels.
• Responsible for cash management of the regional office including banking and disbursement in accordance with established WRP procedures.

Procurement Oversight
• Oversee work related procurement, billing and receipt from various suppliers, providers and contractors.
• Track, document, and report procurement approval documentation
• Ensure USG procurement guidelines are strictly followed.

Education and Experience:
• Advanced Diploma in Accounting, B.Com – Finance or its equivalence;
• 3 years experience preferably from not-for-profit organizations;
• Knowledge of QuickBooks

Computer Skills:
• The following computer proficiency is (are) required:  Microsoft Office, accounting and payroll management software, e-mail and internet, and willingness to expand skill base.