UW-Kenya Assistant Project Administrator

The NGO, University of Washington-Global Assistance Project Kenya (UW-Kenya), in Nairobi, is currently recruiting for the position of an Assistant Project Administrator for various research studies and training programs taking place in Kenya.

The position will be based in Nairobi.

Main Objectives of this position:

The Assistant Project Administrator will provide support to Principal Investigators, administrators and trainees involved in research and training programs associated with University of Washington and its collaborating institutions in Kenya.

This position requires an understanding of grant administration and budget functions of the University of Washington as well as Kenyan institutions.

The Assistant Project Administrator will have frequent communication with the Seattle and Nairobi-based personnel involved in research and training activities.

This position reports to the Principal Investigator/Program Director of each program.

Key Responsibilities and Tasks include:

• Liaise with the Grants and Contracts Office at University of Washington and collaborating institutions to facilitate management of grant funds
• Prepare and maintain records of correspondence with institutional review boards, ethical review committees, donors and collaborators.
• Coordinate and make arrangements for venues for meetings and training sessions
• Coordinate and report progress of the study administrative activities.
• Maintain personnel files i.e. CVs, appointment letters, contracts, leave records etc
• Ensure paychecks are processed on time, as well as preparation and payment of locum salaries and benefits
• Procuring of office, lab and clinic supplies
• Keep supplier records and maintaining the supply reorder levels.
• Keep inventories of office, clinic and lab equipment and update it annually
• Coordinate and schedule communications with other scientists/collaborators
• Maintain records of other study related materials i.e. SOPs, policies as well as general office filing
• Ensure employee welfare and safety
• Liaise with UW-Kenya HR and Finance Manager on payroll check remuneration and other activities as needed

Desired Qualifications, Skills and Experiences:

• Education: Bachelor of Business Administration – Human Resource Management, qualified CPA Parts I & II
• Experience: At least one year experience in an accounting assistant position and proficiency in the Microsoft Office Suite
• Excellent verbal and written communication skills
• Very strong organizational skills
• Good team player

All applicants should send an application letter stating why your skills and qualifications are suitable for this position and an updated detailed Curriculum vita (CV) including detailed work experience, current remuneration, with current contact information, notice period required to take up appointment and names and contacts of three professional references to jobs-cf@uwkenya.org. .

In addition, kindly ensure you fill out the form in the following link for your application to be considered:

https://docs.google.com/spreadsheet/viewform?fromEmail=true&formkey=dGIweGhsV1hhSkc2RW5rVE9ha3hQd3c6MQ


Terms of Employment:

Contract for one year, renewable as per the UW-Kenya’s scheme of service. The successful candidate shall undergo a six month probationary period for the first six months upon initiation of employment.

Closing Date: August 24, 2012 5:00pm

Only shortlisted candidates will be contacted

Foreseen start date: September 1, 2012