Medical Access Uganda Limited (MAUL) is an organization dealing in the importation and distribution of HIV related drugs in Uganda. MAUL has an established extensive service offering including a dedicated procurement agency, providing a comprehensive drug & health commodity supply chain and logistics solution across Uganda. MAUL is in receipt of a continuation PEPFAR grant through CDC for regional expansion and is looking to recruit for the following position: Procurement Coordinator Reporting to the Procurement Manager, the role is to ensure the program procurements are carried on line with policy and best practices. Key Accountabilities - Coordinate all the PA projects/contracts to ensure that service levels meeting client expectations.
- Coordinate the development and review of the Standard Operating Procedures
- Liaise with clients on technical specification, meeting regulatory standards, forecasting and quantification; and logistics
- Prepare bidding documents
- Handle discrepancies, queries and complaints from suppliers of goods and services
- Track orders and liaise with suppliers to ensure timely delivery of goods
- Prepare scheduled and adhoc reports as determined by the Project Manager.
- Update a register of pre-qualified suppliers and consultants.
- Develop customized bid/quotations evaluation methodologies and carry out quality assurance for evaluation reports before finalization by the Procurement unit.
- Oversee the management of a central procurement filing system to ensure all relevant documents are included in the respective files, that each contract has a separate file with all related information, to each the retrieval of information by independent external auditors, authorized agents or relevant donors during post-procurement reviews (PPRs);
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Requirement: - Bachelor's degree in Procurement, Business Law, Administration, Economics with minimum of 5 years post graduate experience in procurement and contract management in the public section and international organization.
- MBA would be desirable
- 2-4 years professional experience in international procurement, management of public procurement and project procurement.
- Experience in tendering systems (compiling bidding documents, evaluation of tenders, contracting with suppliers)
- Experience in supplier performance monitoring and evaluation.
Skills and Competencies: - Knowledgeable about the PPDA rules and regulations
- Ability to perform multiple tasks simultaneously
- Ability to work in a team oriented and multicultural environment
- Effective communication
- Self-driven with a high sense of quality, efficiency and meeting tight deadlines
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How to apply: Applications should be addressed to: Human Resources Manager, Medical Access Uganda Limited, P.O.Box 23186, Kampala Uganda Deadline: Not later than September 14th 2012 |
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