Senior Logistics Assistant

Vacancy Announcement No:ODN/008/2012

(VA issued on 24 August 2012, closing date 06 September 2012)

Post Title: Senior Logistics Assistant

Grade: Service Contract SC7 (G7 equivalent)

Duty Station: WFP’s Regional Bureau for East & Central Africa, based in Nairobi

Salary: As per UN Service Contract Salary Bands

This vacancy announcement is open to both male and female candidates.

Qualified female candidates are particularly encouraged to apply.

The United Nations World Food Programme (WFP) is looking for a qualified candidate to fill the post of Senior Logistics Assistant in support of the Regional Bureau for East & Central Africa (ODN), based in Nairobi, Kenya.

Duties and Responsibilities:

Under the direct supervision of the Regional Logistics Officer (RLO), the Senior Logistics Officer will be responsible for the following duties:

• Assist the Regional Logistics Officer on providing oversight on all operational transport matters arising in the region and assist in the implementation of corporate standards, with special emphasis on Commodity Accounting Systems (CTS) & Landside Transport Storage Handling (LTSH) Cost Control;
• Assist CO in Bureau with commodity accounting and reporting on food and non-food items and ensure that internal control systems are functioning and that all relevant records are maintained;
• Oversee all CTS / LTSH monitoring functions, Supervise the production of reports and other CTS /LTSH information, Analyze data produced by CTS / LTSH systems, identifying ways of improving efficiency;
• Ensure that WFP policies, procedures, guidelines, business rules as well as best practice are adhered to;
• Collect regional and statistical information related to needs in various locations. Maintain logistics cost data on various means of transport in the Region;
• Follow up on projections of needs and call forward requirements. Liaise closely with Resource & Pipeline Focal points on food movements;
• Assist in the training of staff on CTS & LTSH, particularly ensuring that support staff are adequately trained, cross trained and identify any additional training needs to achieve high working standards;
• Travel occasionally within the region when required to do so by the organization;
• Perform other related duties as required.

Expected Results: Well managed and supervised support staff in a regional bureau; timely administrative support in general and specialised areas.

Critical Success Factors:

• Sound judgment; ability to extract, interpret, analyze and format data and to resolve operational problems.
• Ability to work with minimum of supervision; to supervise and train support staff; and to work effectively with people of different national and cultural backgrounds.
• Ability to work with accuracy under time constraints and pressure; to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality, initiative and good judgment.
• Good administrative and supervisory skills; ability to plan and organize work and to train and motivate support and administrative staff in a country office.

Qualifications and Experience:

• Education: Diploma in Business Administration/Management, Engineering, Computer Science, Transport, or related field, preferably supplemented by technical or university courses in a field related to WFP logistics/transport activities.
• Experience: At least six years of practical commercial/professional experience in one or more of the transportation and ancillary sectors: port operations, shipping, clearing and forwarding, air operations, large scale road/rail transport and distribution management. At least one year at G6 level or equivalent.
• Knowledge: Experience utilizing computers, including word processing, spreadsheet and other software packages. Knowledge of WFP administrative regulations and rules, and WFP policies and procedures in the area of work.
• Language: Fluency in both oral and written communication in English and Kiswahili.
• Other desirable skills: Working knowledge (level C) of two of the UN official languages; training and/or experience using MS Word, MS Excel, MS PowerPoint and other WFP software.

Interested candidates meeting the above qualifications are required to submit their applications together with detailed curriculum vitae, copies of education certificates, names and telephone numbers or email addresses of three work referees by e-mail to: wfp.odnhr@wfp.org quoting the VA no. and the title of the position in the subject line.

Applicants should also complete and submit a Personal History form (P.11) available on the following link
http://www.unon.org/docs/P11.doc.

Closing date: 06 September 2012.

Applications must be received by the deadline.

Late applications will not be considered.

Only short-listed candidates meeting all essential qualifications will be contacted.

NB: WFP does not charge fees from applicants at any stage during the recruitment process.