The East African Community (EAC) is the regional intergovernmental organization of the Republic of Kenya, the Republic of Uganda, the United Republic of Tanzania, the Republic of Rwanda and the Republic of Burundi with its headquarters in Arusha, Tanzania.
The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.
This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Rwanda, Kenya, Tanzania and Uganda) to apply for the following position:
PRINCIPAL ADMINISTRATIVE OFFICER– (REF: EAC/HR/2014-2015/003)
Grade: P3
Reports to: Deputy Executive Secretary (Finance and Administration)
Organ/Institution: East African Science and Technology Commission (EASTECO)
Station: Kigali, Rwanda
Position Summary
To provide support services in matters regarding human resource, administration, and procurement.
Duties and Responsibilities
• Coordinate proper budget, resource allocation and utilization in the department;
• Design and maintain internal administrative and human resource systems;
• Ensure periodic staff performance appraisal/ evaluation exercise;
• Implement of council Decisions regarding human resource and administration;
• Ensure the recruitment of staff in accordance with the established rules, procedures and practices;
• Ensure cost effective and efficient procurement of goods and services;
• Provide protocol services to visitors and dignitaries;
• Liaise with the Ministries of Foreign Affairs and International Cooperation of the Partner States in respect of Immunities and Privileges including handling of diplomatic correspondences on Identity Cards, accreditation, visas, and resident permits;
Handle management of transport, including planning, allocation, maintenance, and insurance, vehicle registration, controlling and accounting for fuel and making regular reports;
• Liaise with the Accounts Section to ensure payments for goods and services delivered are effected;
• Facilitate audit exercises in relation to administrative services;
• Carry out general office management and coordinate provision of conference, protocol, procurement, and security and estates management services;
• Develop and implement security policies to guide and harmonize management of security in the commission and advise management and staff on security matters;
• Plan and ensure efficient management of the EASTECO premises, office facilities and transport;
• Prepare progress and annual reports and follow up on implementation of Council and Summit decisions related to administrative matters of the Community; and
• Promote a positive corporate culture and image of the Community.
Key Qualifications and Experience
• Master’s degree in Public Administration, Business Administration or equivalent qualification from a recognised university.
10 years of experience in equivalent position in busy organization with five (5) years at senior level.
• Substantial experience of public procurement procedures and consular/protocol services is essential.
Skills and Competencies
• Impeccable demonstrated skills in protocol management;
• Excellent communication skills (listening and questioning, written and presentation);
• Excellent planning and coordination skills;
• Very strong skills in effectively managing, coaching and mentoring diverse teams;
• Proven high level of creativity and innovation;
• Demonstrated experience in networking, and building and sustaining effective business relationships with various stakeholders including vendors;
• Proficiency in computerised accounting packages
Duration of Contract: Five (5) years, renewable once.
Terms and Conditions of Service
All positions are subject to the application of the Quota System while the Drivers positions under the General Support Staff category are subject to recruitment under local terms and from the host country only.
Fringe Benefits
All posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover. These benefits are only for established positions.
Education Qualifications
All candidates applying must have qualifications that are recognised by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.
All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their countries. Examples include: Accountants, Auditors, Engineers, Procurement Specialists, and Medical Personnel.
Relevant Working Experience
Relevant working experience in this regard refers to post highest required education work experience. Internship, training, apprenticeship and clerkship will not be considered as relevant work experience. The same will apply for any experience attained before professional certification where relevant.
Equal Opportunity
The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.
How to Apply
If you believe you are the right candidate for the above positions, send your application, detailed curriculum vitae, photocopies of academic certificates, and names and contact details of three referees.
Please quote the respective reference number on both on the application letter and envelope. For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.
Applications should be submitted to the address below no later than Monday, 10th November 2014.
Please note:
1. You may submit your application either electronically or in hard copy but not both.
2. Applications which do not: indicate nationality and age; the reference number; or have an application letter attached; have certified copies of academic certificates; or fail to provide three referees will be disqualified.
The Director,
Executive Selection Division
Deloitte Consulting Limited 10th Floor PPF Tower
Cnr of Ohio Street & Garden Avenue:
P O Box 1559 Dar-es-Salaam, Tanzania Fax +255(22) 2116379
E-mail: esd@deloitte.co.tz www.deloitte.com
The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.
This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Rwanda, Kenya, Tanzania and Uganda) to apply for the following position:
PRINCIPAL ADMINISTRATIVE OFFICER– (REF: EAC/HR/2014-2015/003)
Grade: P3
Reports to: Deputy Executive Secretary (Finance and Administration)
Organ/Institution: East African Science and Technology Commission (EASTECO)
Station: Kigali, Rwanda
Position Summary
To provide support services in matters regarding human resource, administration, and procurement.
Duties and Responsibilities
• Coordinate proper budget, resource allocation and utilization in the department;
• Design and maintain internal administrative and human resource systems;
• Ensure periodic staff performance appraisal/ evaluation exercise;
• Implement of council Decisions regarding human resource and administration;
• Ensure the recruitment of staff in accordance with the established rules, procedures and practices;
• Ensure cost effective and efficient procurement of goods and services;
• Provide protocol services to visitors and dignitaries;
• Liaise with the Ministries of Foreign Affairs and International Cooperation of the Partner States in respect of Immunities and Privileges including handling of diplomatic correspondences on Identity Cards, accreditation, visas, and resident permits;
Handle management of transport, including planning, allocation, maintenance, and insurance, vehicle registration, controlling and accounting for fuel and making regular reports;
• Liaise with the Accounts Section to ensure payments for goods and services delivered are effected;
• Facilitate audit exercises in relation to administrative services;
• Carry out general office management and coordinate provision of conference, protocol, procurement, and security and estates management services;
• Develop and implement security policies to guide and harmonize management of security in the commission and advise management and staff on security matters;
• Plan and ensure efficient management of the EASTECO premises, office facilities and transport;
• Prepare progress and annual reports and follow up on implementation of Council and Summit decisions related to administrative matters of the Community; and
• Promote a positive corporate culture and image of the Community.
Key Qualifications and Experience
• Master’s degree in Public Administration, Business Administration or equivalent qualification from a recognised university.
10 years of experience in equivalent position in busy organization with five (5) years at senior level.
• Substantial experience of public procurement procedures and consular/protocol services is essential.
Skills and Competencies
• Impeccable demonstrated skills in protocol management;
• Excellent communication skills (listening and questioning, written and presentation);
• Excellent planning and coordination skills;
• Very strong skills in effectively managing, coaching and mentoring diverse teams;
• Proven high level of creativity and innovation;
• Demonstrated experience in networking, and building and sustaining effective business relationships with various stakeholders including vendors;
• Proficiency in computerised accounting packages
Duration of Contract: Five (5) years, renewable once.
Terms and Conditions of Service
All positions are subject to the application of the Quota System while the Drivers positions under the General Support Staff category are subject to recruitment under local terms and from the host country only.
Fringe Benefits
All posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover. These benefits are only for established positions.
Education Qualifications
All candidates applying must have qualifications that are recognised by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.
All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their countries. Examples include: Accountants, Auditors, Engineers, Procurement Specialists, and Medical Personnel.
Relevant Working Experience
Relevant working experience in this regard refers to post highest required education work experience. Internship, training, apprenticeship and clerkship will not be considered as relevant work experience. The same will apply for any experience attained before professional certification where relevant.
Equal Opportunity
The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.
How to Apply
If you believe you are the right candidate for the above positions, send your application, detailed curriculum vitae, photocopies of academic certificates, and names and contact details of three referees.
Please quote the respective reference number on both on the application letter and envelope. For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.
Applications should be submitted to the address below no later than Monday, 10th November 2014.
Please note:
1. You may submit your application either electronically or in hard copy but not both.
2. Applications which do not: indicate nationality and age; the reference number; or have an application letter attached; have certified copies of academic certificates; or fail to provide three referees will be disqualified.
The Director,
Executive Selection Division
Deloitte Consulting Limited 10th Floor PPF Tower
Cnr of Ohio Street & Garden Avenue:
P O Box 1559 Dar-es-Salaam, Tanzania Fax +255(22) 2116379
E-mail: esd@deloitte.co.tz www.deloitte.com
PRINCIPAL ADMINISTRATIVE OFFICER – EAST AFRICAN COMMUNITY
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