ACCOUNTANT – ACCOUNTS PAYABLE at EAST AFRICAN COMMUNITY

The East African Community (EAC) is the regional intergovernmental organization of the Republic of Kenya, the Republic of Uganda, the United Republic of Tanzania, the Republic of Rwanda and the Republic of Burundi with its headquarters in Arusha, Tanzania.

The EAC mission is to widen and deepen economic, political, social and cultural integration to improve the quality of life of the people of East Africa through increased competitiveness, value added production, trade and investments.

This is an exciting opportunity for highly motivated and result-driven professionals who are citizens of East African Community Partner States (Burundi, Rwanda, Kenya, Tanzania and Uganda) to apply for the following position:

ACCOUNTANT – ACCOUNTS PAYABLE (EAC/HR//2014-2015/015)

Professional Staff Category:   (P1 Equivalent)

Reports to: Senior Accountant

Organ/Institution: EAC Secretariat

Funding: IRCC

Station: EAC Secretariat, Arusha, Tanzania

Position Summary


Perform accounting, reconciliatory, custodial tasks related to the efficient maintenance and processing of accounts payable transactions.

Duties and responsibilities:

The incumbent Officer will carry out the following functions:

• Raise/review system generated Debit Notes for unutilized services to suppliers (such as for tickets to Travel Agents, etc.) and follow up to receive the requested credit notes;

• Receive/review Credit Notes from suppliers with all the relevant attachments like Debit Note issued, Invoices, copies of LPOs, etc.;

• Review journals resulting from matching in the system all invoices, credit notes,… received, generate Payment vouchers and forward the prepared payment to the respective Finance Officers for verification and cheques writing;

• Liaise with Procurement Department to determine the details of all Committed LPOs in the commitment Ledger;

• Liaise and follow up with suppliers to request for invoices for payment for goods/services consumed;

• Reconcile/reviewing accounts payable transactions in the suppliers accounts;

• Research and resolve invoice discrepancies and issues raised by suppliers;

• Correspond with vendors and respond to inquiries raised;

• Maintain vendor/suppliers files clearly indicating the serialization or other form of filing;

• Provide supporting documentation for audits with regard to the Suppliers/Accounts Payables Accounts;

• Produce monthly Aging Reports for all Suppliers to determine the period it takes to make payments to suppliers;

• Produce a monthly Reconciliation Report for all suppliers for all projects;

• Review VAT claims and follow-up VAT refund requests from the Revenue Authorities;

• Reconcile VAT ledger, VAT Claims and Refunds received;

• Submit a monthly report on VAT Refund Receivable;

• Drill down and Reconcile the Commitment Ledger for all legitimate Commitment balances;

• Recommend for cancellation of the erroneous commitments in the Commitment Ledger and/or the Suppliers/Payables Accounts;

• Maintain listing of accounts payables;

• And any other related tasks that may be assigned by the Senior Accountant.

Key Qualifications and Experience

• Bachelor’s degree in Commerce, Business Administration with specialization in Finance/Accounting or equivalent qualification from a recognised university

• Certification in any of the following: Chartered Accountant (ACCA/ACA), Certified Public Accountant (CPA) or equivalent.

• At least 5 years’ post qualification experience

Skills and Competencies:

• Good communications skills (verbal, writing and presenting);

• Strong interpersonal skills and proven ability to work in a multi-cultural environment.

• Experience in using  computerised accounting packages

Duration of Contract: One year renewable, based on performance and availability of funds

Terms and Conditions of Service

All positions are subject to the application of the Quota System while the Drivers positions under the General Support Staff category are subject to recruitment under local terms and from the host country only.

Fringe Benefits

All posts offer attractive fringe benefits including housing allowance, transport allowance, education allowance, a medical scheme, and insurance cover. These benefits are only for established positions.

Education Qualifications

All candidates applying must have qualifications that are recognised by the relevant national accreditation body in their respective countries. This condition is applicable for locally and internationally attained qualifications.

All professions that require registration with the specific professional bodies will be expected to do so in compliance with the requirements of their countries. Examples include: Accountants, Auditors, Engineers, Procurement Specialists, and Medical Personnel.
Relevant Working Experience

Relevant working experience in this regard refers to post highest required education work experience. Internship, training, apprenticeship and clerkship will not be considered as relevant work experience. The same will apply for any experience attained before professional certification where relevant.

Equal Opportunity

The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

How to Apply

If you believe you are the right candidate for the above positions, send your application, detailed curriculum vitae, photocopies of academic certificates, and names and contact details of three referees.

Please quote the respective reference number on both on the application letter and envelope. For electronic submission, please quote the respective reference number on the subject of the email and send to the address given below.

Applications should be submitted to the address below no later than Monday, 10th November 2014.

Please note:

1. You may submit your application either electronically or in hard copy but not both.

2. Applications which do not: indicate nationality and age; the reference number; or have an application letter attached; have certified copies of academic certificates; or fail to provide three referees will be disqualified.

The Director,

Executive Selection Division

Deloitte Consulting Limited 10th Floor PPF Tower

Cnr of Ohio Street & Garden Avenue:

P O Box 1559 Dar-es-Salaam, Tanzania Fax +255(22) 2116379

E-mail: esd@deloitte.co.tz www.deloitte.com