UNICEF TANZANIA Operation Assistant GS5

Job Level:GS5

Duty Station:Iringa

Contract Type:Temporary Terms

UNICEF, The United Nations Children's Fund is seeking to recruit a qualified, motivated and experienced Operations Assistant who will provide range of Operational and Administrative support activities in the Sub Office of Iringa.

Responsibilities:

Analyzes and maintains an overview of the work of the' field office to ensure that timely operational support is provided in general and specialized areas.

Facilitate Payment of salaries, allowances, travel claims and other payments to staff members, consultants, vendors and other claimants; prepare financial data for budget estimates. and financial planning; provide inputs for reconciliation of cash books with bank statements; draft payment requests and raising requisitions for all transactions; Prepare the Supply Plan of the Field Office and manage supply related UNICEF support to partners as well as to the office requirements ranging from drafting of requisitions to clearance of consignments ..

Assists officers in aspect of accounts maintenance and budget control by providing reports on financial status, procedures, exchange rates, costs and expenditures', and potential funding problems.   '

Arrange for and/or attends meetings on day - to - day administrative matters, participates in discussions of new or revised procedures and practices, interprets and assesses the impact of changes, and makes recommendations for follow-up action.

Assists in preparations of correspondence, special reports, evaluations and justifications, as required, on general administrative or specialized tasks that may be of a confidential nature within assigned area of responsibility.

Participate in the One UN common services meetings and se.nve as focal point in the field office for theHACT quality assurance activities.

Supervise two drivers including maintenance of office cars.

Qualification:Completion of Secondary education; thorough knowledge of modern office operational procedures and standards; training in business and management field at certificate level.

Work Experience:

Six years of progressively experience in operational arid/or management support,

Experience of working in the UN or other international development organizations is an advantage.

Language: Fluent in English and Kiswahili and working knowledge in both languages.

Application Instructions:

Interested candidates should apply online explaining clearly how they qualify for this position with a copy of their CV. Applications should be addressed to The Human Resources Manager,

UNICEF Tanzania Country Office,

Dar Es Salaam,             

 indicating clearly Vacancy No. 06/2013.

Applications not quoting the title and number will automatically be disqualified. Please DO NOT/attach copies of your certificates/diplomas.

No late application or telephone inquiries will be entertained

Qualified Female Candidates are encouraged to apply. UNICEF is a smoke-free environment.