Finance Assistant (G-5)

Duty Station:	Vienna, Austria
Issue Date:	13 June 2013
Application Deadline:	12 July 2013
Type of Appointment:	Either a Fixed-term appointment (if the candidate already holds a Fixed-term appointment) or Temporary-assistance appointment (in all other cases) may be offered, both subject to a probationary period of 1 year
CCOG codes:	2.A.01.a

Organizational Setting

The Department of Management (MT) provides a 'platform of services' that serves as a foundation for the successful delivery of the IAEA's scientific and technical programmes. Its mission statement is as follows: "MT is a partner and a business enabler that champions change and efficiency, leveraging a common purpose". Thus, among other support activities, it assists a scientific manager in recruiting the right expert, helps a technical officer coordinate the purchase of radiation equipment, works with the press to help clarify the technically complex work of the IAEA, and ensures that all Board documents are translated and distributed on a timely basis to Member States. The Division of Budget and Finance manages the financial resources essential for full implementation of the IAEA's scientific and technical programmes. The Division provides financial services and solutions for programme budgeting, treasury, payments, payroll, financial accounting and reporting to support the IAEA's mandate. The Finance and Accounting Section maintains and monitors all accounts for the IAEA, monitors and reports on the receipts of assessed and voluntary contributions, and prepares the IAEA's financial statements and other reports to the governing bodies and Member States. The Section has two units: the General Accounting Unit and the Contributions Unit. The General Accounting Unit prepares the financial statements, maintains accounting records and maintains close liaison with the IAEA's external auditor. The Contributions Unit is responsible for receiving all contributions to the IAEA for all funds and reporting to Member States and senior management on their use for the implementation of approved programmes.

Main Purpose

Under the overall supervision of the Unit Head, the Finance Assistant is responsible for timely reconciliation of bank and general ledger accounts assigned. The Finance Assistant will also assist in fixed assets accounting and in liaising with external auditors.

Working Relationships

The Finance Assistant works independently and sets daily priorities under the general guidance of the Unit Head. Close coordination is required with the staff of the Section, Treasury, and Accounts Payable for resolution of open items. The incumbent will also interact with AIPS Support Unit (ASU), and other business areas dealing with fixed assets, intangibles and inventory. Coordination is additionally required with the IAEA's external auditors.

Functions / Key Results Expected

Upload bank statements and reconcile bank accounts daily. Investigate and rectify discrepancies in the bank reconciliation lines, in respect of the bank accounts assigned by the Unit Head. Prepare a monthly bank reconciliation report in respect of the assigned bank accounts, collect and organize all the supporting documents and obtain Unit Head signature of the report within the agreed timelines. Review the bank reconciliation report and in case of a discrepancy, investigate the root cause and coordinate with ASU to rectify. Investigate and coordinate with Treasury and other sections for resolution of open items or any other issues pertaining to bank reconciliations. Reconcile other general ledger accounts as may be assigned by the Unit Head. Support and work with the fixed assets accountant in reconciling the assets clearing accounts, ensuring the correctness and integrity in recording of the inventory and fixed assets of the IAEA. Coordinate with various departments in the IAEA for collecting information on the property, plant and equipment, and the intangibles development projects being undertaken, consolidate the same at year-end and ensure that all of these are appropriately reflected in the annual financial statements. Liaise with external auditors from audit planning till the finalization of their audit report. Support the Unit Head in consolidation of the annual financial statements package and coordinate all internal clearances before they are published. Perform other related tasks as required.

Knowledge, Skills and Abilities

Knowledge of financial accounting principles and processes. Knowledge of financial regulations, rules, procedures and accounting policies and practices in an international organization. Knowledge of IPSAS 17 and 31 an asset. Sound mathematical and numerical skills with the ability to pay attention to detail and maintain a high level of accuracy in preparing and posting financial transactions in financial systems. Analytical skills: Ability to review and interpret data, identify and resolve data discrepancies. Interpersonal skills: Ability to work effectively in a multicultural environment with sensitivity and respect for diversity. Ability to act with tact, diplomacy, discretion and respect for confidentiality when dealing with internal and external counterparts. Organizing skills: Ability to set priorities, plan and organise own work taking into account changing demands, and to handle a large volume of work in an efficient, accurate and timely manner. Communication skills: Ability to convey verbal information effectively and to draft clear and concise reports. Continuous learning and knowledge sharing: Willingness to learn and keep abreast of new technology, procedures and methods and ability to demonstrate openness in sharing information and keeping colleagues informed. Computer skills: Proficiency in MS Office 2010 (Word, Excel, Outlook, Access, PowerPoint), which is the IAEA standard, and knowledge of the financial module of an Enterprise Resource Planning (ERP) system, preferably Oracle.

Education, Experience and Language Skills

Completed secondary education. Formal training in accounting an asset. Minimum of five years of relevant experience in finance and accounting. Experience in an international organization an asset. Hands-on experience in the use of the financial module of an ERP system, preferably Oracle. Knowledge of the bank reconciliation process in an ERP environment an advantage. English Language Test (Level 2) and English Typing Test (Level 2) to IAEA standard. Excellent command of written and spoken English. Knowledge of any other official IAEA languages (i.e. Arabic, Chinese, French, Russian, Spanish) an advantage.

Remuneration

The IAEA offers an attractive remuneration package including a tax-free annual net base salary starting at €41 082 (subject to mandatory deductions for pension contributions and health insurance), six weeks' annual vacation, pension plan and health insurance.

How to Apply

Internal and external applicants need to complete an IAEA Personal History Form. Internal applicants are required to apply online at https://personnel.iaea.org. External applicants are required to apply online athttp://recruitment.iaea.org. You can find more information about employment opportunities and working at the IAEA at http://www.iaea.org/About/Jobs. No e-mail or hard-copy application will be accepted. All applicants will be informed of the outcome of their application in due course. Applications received after the application deadline will not be considered. Applicants who do not comply with the aforementioned application guidelines or do not meet the essential requirements specified in this Vacancy Notice will not be considered. Appointment is subject to a satisfactory medical report. Recruitment will be on a LOCAL BASIS only.Outside applicants are required to supply to the IAEA or to authorize it to seek all information relevant to their suitability for employment by the IAEA. Testing may be part of the recruitment process.

Applicants should be aware that IAEA staff members are international civil servants and may not accept instructions from any other authority. The IAEA is committed to applying the highest ethical standards in carrying out its mandate. As part of the United Nations common system, the IAEA subscribes to the following core ethical standards (or values): Integrity, Professionalism and Respect for diversity. Staff members may be assigned to any location. The IAEA retains the discretion not to make any appointment to this vacancy, to make an appointment at a lower grade or with a different contract type, or to make an appointment with a modified job description or for shorter duration than indicated above.