Duty Station : Nairobi, Kenya
Classification : Official, Grade Equiv. P3
Type of Appointment : Special, nine months with possibility of extension
Estimated Start Date : As soon as possible
Reference Code : SVN2012/12(O)-EXT.
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INTRODUCTION:
The overall objective of TIS programme is to promote stability through targeted interventions that foster good governance and economic recovery and reduce the appeal of extremism. TIS uses an inclusive and participatory approach to ensure local ownership in the design, and implementation is through in-kind small grants by the International Organization for Migration (IOM) and DAI. Currently, IOM is primarily implementing small grants in Somaliland and Mogadishu.
Context:
Under the overall guidance of the Chief of Mission for Somalia in Nairobi and under the direct supervision of the Project Manager for the Transition Initiatives for Stabilization (TIS), the successful candidate will be responsible for managing staff on the TIS-IOM Grants Team in Nairobi, and overseeing all aspects of grants management, procurement, finance and admin on the project. In this manner, the Operations Manager is similar to an RMO (Resource Management Officer) for the project.
Core Functions / Responsibilities:
Manage the grants, procurement, finance, HR and administration of TIS, ensuring that all processes follow IOM policies and procedures and United States Agency for International Development (USAID) regulations.
Strengthen and maintain the necessary administrative structures, systems and processes, both within the TIS programme office and between the TIS programme and the IOM Mission, in order to ensure grant transparency, smooth implementation, reporting, requisite controls and monitoring. Successful performance will result in a transparent tracking of IOM TIS grant activities, as well as a robust flow of information between IOM and the donor as a basis for strategic planning, and programme and grant management.
Assist the TIS Project Manager in the overall management of the in-country relationship with USAID and participation on TIS Senior Management Team. Investigate, identify and advise the Senior Management Team on new ways of achieving programme efficiencies.
Be responsible for maintaining all data quality on the programme, including the TIS database and the grant files.
Assure the most reasonable, fair, expeditious, and appropriate programme choices are made for grant development and implementation purposes.
Develop, enhance and maintain systems of communication and data transfer with programme counterparts in field offices; liaise with, and provide training to, the TIS Field Coordinator and appropriate field staff to document the grant cycle and maintain appropriate, programme-wide standards of grant integrity, data collection and management, and information flow.
Track the programmes grant process including, but not limited, to financial and procurement aspects to ensure appropriate standards of accounting and controls are met, and programmatic aspects to ensure that grant activities reflect the overall 'intentionality' and objectives of the programme.
Establish and maintain the reporting system of programmatic activity for donors, and counterparts within the programme, the Mission and IOM as required. Provide to the donor weekly activity notes/grant updates, and undertake a weekly upload of the TIS Database to the donor, and all other requested grant-related information.
Ensure the TIS Database includes centralized financial tracking of all grants; liaise regularly and actively with financial, administrative, logistics and procurement units in order to further programme objectives and ensure that programme standards are followed.
Supervise the staff of the Operations team; provide training on all related aspects of the grants process and database, and ensure the overall integrity of performance within the Grants Administration Unit.
Perform such other duties as may be assigned.
Desirable Competencies:
Behavioural
a) takes responsibility and manages constructive criticism; b) works effectively with all clients and stakeholders; c) promotes continuous learning; communicates clearly; d) takes initiative and drives high levels of performance management; e) plans work, anticipates risks, and sets goals within area of responsibility; f) displays mastery of subject matter; g) contributes to a collegial team environment; h) creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA); i) incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; j) displays awareness of relevant technological solutions; k) works with internal and external stakeholders to meet resource needs of IOM.
Technical
a) delivers on set objectives in hardship situations; b) effectively coordinates actions with other implementing partners; c) works effectively with local authorities, stakeholders, beneficiaries, and the broader community to advance country office or regional objectives.
Desirable Qualifications and Experience
a) completed advanced university degree from an accredited academic institution preferably in Business Administration, Management or a related field; or an equivalent combination of related education, training and professional experience; b) five years of experience (or seven years for candidates holding a first level university degree) in operational activities in a post-crisis or emergency area; c) at least two years' specific work experience with the United States Agency for International Development (USAID) programmes required, preferably with the Office of Transition Initiatives (OTI); d) previous experience in community-based and/or small-grants programming; infrastructure works, procurement and civil-society strengthening desirable; e) knowledge of the United Nations Department of Safety and Security (UNDSS) protocols, and experience working in a phase III or above security environment; f) significant reporting and database experience required, preferably with Microsoft Access, graphic design and Power Point; g) strong budgeting and general analytical skills and familiarity with financial management.
Languages
Fluency in spoken and written English. Knowledge of Somali an advantage. Knowledge of another official UN language desirable.
NOTE:
- Appointment is subject to funding confirmation.
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by August 31, 2012 at the latest, referring to this advertisement.
For further information, please refer to: http://www.iom.int/jahia/Jahia/pid/165
In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.
Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.
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