Country Finance Manager - Kenya

Agency for Technical Cooperation and Development

Department: Finance
Position: Country Finance Manager

Contract duration: 6 months

Location: Nairobi, Kenya

Starting Date October 2012

Closing date: 30 Sep 2012

I. Background on ACTED

ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non discrimination.

ACTED was created in 1993 to support populations affected by the conflict in Afghanistan.

Based in Paris, France, ACTED now operates in 30 countries worldwide, with over 200 international and 4000 national staff.

ACTED has a 100 million € budget for over 350 projects spanning 8 sectors of intervention; including emergency relief, food security, health promotion, economic development, education & training, microfinance, local governance & institutional support, and cultural promotion.

For more information, please visit our website at www.acted.org.

II. Country Profile

Capital Office : Nairobi

National Staff : 76

Areas : 2 (Pokot, Middle Juba)

On-going programmes : 10

Budget : 10 M

ACTED launched its Kenya mission in January of 2008 with an emergency assistance program for residents in Nairobi slums affected by the post election violence.

Since 2009, Nairobi has been the home base of ACTED’s relief operation in Southern Somalia aimed at supporting vulnerable famers affected by recurrent droughts.

In 2010, ACTED’s mission in Kenya/Somalia sought to address the needs of pastoralist and farmer communities of North Central Kenya and South Somalia arising from multiple shocks such as adverse climatic conditions and disease outbreaks, through emergency food and non-food items distribution.

In the wake of this emergency context, ACTED also promoted the adoption of sustainable community-based solutions, emphasizing livelihood strengthening and diversification, natural resource rehabilitation and management, good hygiene practices and access to sanitation facilities.

ACTED is developing its programs in South Somalia, focusing on building capacity to respond to emergency outbreaks, as well as ensuring local populations are integrated into longer term projects aiming at improving their livelihoods.

This will occur in the form of food, water, sanitation and hygiene (WASH) and livelihood support to vulnerable agro-pastoral and riverine communities.

Today, ACTED's teams and resources are mobilized on the front of dire needs in our areas of intervention in Somalia and Kenya, as well as other areas in the Horn of Africa.

III. Position Profile

Under the authority of the Country Director and Finance Director in HQ, the Country Finance Manager (CFM) will be responsible for ACTED accounting and financial management in-country.

The CFM ensures that national legislation is adhered to, and that the country specific standards are applied in ensuring efficient use of resources.

Accounting and Financial Management

Accountancy:

Supervise accountancy procedures:

• filing of documents, allocation of expenses, vouchers registration, balance checking, etc.;
• Verify and compile monthly accounts from each base;
• Communicate accounts on a monthly basis to HQ, respecting SAGA procedures and deadlines;
• Manage the presentation, circulation, filing and archiving of accounting and financial documents in conformity with FLAT procedures;

Treasury:

• Open/close bank accounts on the authority of the General Delegate;
• Oversee the management of bank accounts: follow transfers, check balances, check authorised visas; Supervise the management of safes and cash: available amount, balance checks, security instructions;
• Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ;
• Manage money transfers, bases cash-supply and amounts in circulation, whilst defining payment procedures (bank transfer, cheque, cash etc.);

Commitment of expenditure:

• Set up and formalise procedures for the commitment of expendiure, conform to ACTED procurement guidelines:
• collect visas of authorised staff members, set-up commitment ceiling in local currencies, define methods and timescales for payment according to local practices;
• Ensure that procedures are adhered to in terms of contracts and payments;
• Ensure that proofs of purchase are valid (contracts, orders, bills, inoices, delivery receipts etc);

Budget Management
Ensure budget follow-up:

• Develop tables necessary for financial monitoring and for budget follow up within the mission; Analyse gaps between planned budgets and actual expenses;
• Anticipate financial risks;
• Calculate and supervise the monthly cost of each vehicle (fuel consumption, repairs) in coordination with Country Logistician;
• Calculate monthly communication costs of each base (phone, e-mail, Internet), in coordination with Country Logistician;

Develop project budgets:

• Develop budgets for project proposals according to project needs and Donor constraints;
• Draft financial reports (mid-term and final) respecting contractual deadlines;
• Guarantee the respect of Donor procedures for each financial contract.

Department Follow-up
Team leadership: Update the organigramme and ToRs of the finance department according to the mission development;

• Oversee the team and undertake appraisals of directly supervised colleagues;
• Ensure training and capacity building for finance team members in order to increase the level of technical ability and skills within the department;

Internal Procedures and Information Flows;

• Develop relevant management procedures within the team; Improve information flows within the department and with other departments and projects

IV. Qualifications:

• Masters degree minimum in Finance or related area;
• 3+ years of solid experience in financial management and monitoring systems, preferably of large development programs, possibly complemented by academic expertise;
• Excellent financial and analytical skills;
• Excellent communication and drafting skills for effective reporting on programme financial performance;
• Ability to manage a financial/monitoring team and demonstrate leadership;
• Ability to monitor and evaluate financial and monitoring skills of communities through capacity-building efforts;
• Ability to operate in a cross-cultural environment requiring flexibility;
• Familiarity with the aid system, and understanding of donor and governmental requirements;
• Prior knowledge of the region an asset;
• Fluency in English required - ability to communicate in local languages an asset;
• Ability to operate Microsoft Word, Excel and Project Management software

V. Conditions:

• Salary defined by the ACTED salary grid; educational level, expertise, hardship, security, and performance are considered for pay bonus
• Additional monthly living allowance
• Free food and lodging provided at the organisation’s guesthouse
• Transportation costs covered, including additional return ticket + luggage allowance
• Provision of medical, life, and repatriation insurance + retirement package

VI. Submission of applications:

Please send, in English, your cover letter, CV, and three references to jobs@acted.org Ref : CFM/KEN/SA