Human Resources & Administration Officer , Galkacyo

The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation and post-conflict reconstruction support to victims of oppression and violent conflict. The IRC has worked for over seven decades and today is involved in over 25 conflict zones in the world addressing both the immediate life saving needs of affected people in an emergency and the reconstruction needs in recovering societies. The IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. The IRC is an international agency with offices in New York, London and Geneva.

BACKGROUND: The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. The IRC has been operational in Central Somalia (Mudug and Galgadud regions) and Mogadishu implementing interventions in the areas of livelihood, WASH and health reaching out to more than 200,000 conflicts and drought affected people. In 2012, the IRC extended its operations into Puntland with an office in Garowe where it currently implements activities on community protection, WASH and Livelihood support.

SCOPE OF WORK: Under the supervision of the Field Coordinator of Galkacyo, the HR/Admin officer will support and be the focal person in various HR and admin functions for IRC Somalia Galkacyo field office, such as ensuring adherence to all personnel policies; recruitment, orientation and training for newly recruited staff and overall office administration.

The HR/Admin officer participates in maintaining and reviewing all administrative and human resource systems and procedures. S/he will ensure uniform compliance with policies and procedures at all sites and provides technical support to field based HR/Admin staff.

SPECIFIC RESPONSIBILITIES • Implementation of policies in Galkacyo field office. Assist the FC and the senior HR/Admin officer in developing and reviewing policies/ guidelines for further presentation to the DDO/CD • Ensure proper and adequate understanding of Somalia labor laws and IRC’s obligations and advice the FC on the same • Manage recruitment process under the field office level including review of CVs and short listing and ensure that all recruitment has passed through reference checks, timely job offer and proper orientations for newly hired staff • Monitor and ensure the timely preparation and payment of payroll for the Ministry of Health seconded staffs, back pay, severance and other related pays due to staff • Monitor and ensure that all personnel documents are updated and maintained in the personnel files at the field office • Ensure all staffs in Galkacyo have completed personnel files
• Ensure all employees database is maintained and updated • Maintain up to date leave records for staff • Follow up and ensure to conduct exit interviews for exiting national/ expat staff and maintain copies on the file • Monitor and coordinate timely contract renewals, preparation of ID cards, hiring and termination letters • Overall responsibility for office administration ensuring smooth functioning of the office and portrayal of professionalism- cleanliness, staff attendance, management of visitors • Follow up timely procurement of office supplies and monitor reconciliation of office supplies with the warehouse report from logistics • Assist in purchasing and selecting staff gifts, organizing fare well parties etc

REQUIREMENTS: • University Degree/College diploma in Management, Business Administration with focus on human resource management and office administration
• At least 3 years experience with an INGO in similar roles • Strong organizational skills, ability to operate professionally and at a pace that assists in fast tracking various HR processes and decisions • Ability to manage demanding workload and problem solving • Excellent computer skills, especially word, excel and power point • Excellent in English and Somali both speaking & writing

How to apply:

Sending applications: Interested candidates are requested to send their application and CV to the email ID:IRCSomaliajobs@rescue.org with the subject line as Application for the position of HR & Admin Officer-Galkacyo