ActionAid started its operation in Tanzania in
1998. ActionAid It envisions seeing Tanzania without poverty and injustice in
which every person enjoys his/her right to a life of dignity. Currently, the
organization is looking for
a qualified, experienced and self-motivated person to fill in the following vacant
post:
Job
Title: Executive Coordinator
Reports
to: Country Director
Work
Station: - Dar es Salaam
The purpose of this
position is to ensure that the Country Director’s (CD’s) office functions
efficiently and effectively and liaising with and facilitate the AATZ Board and
Senior Leadership Team tasks.
Key Responsibilities:
·
Coordination of CD’s schedules and meetings, and
response to inquiries from external and internal stakeholders and arrange travel
itineraries,
·
Manage the fast turnaround of information through
the CD’s office, facilitate responding to CD emails, phones calls and incoming as
well as outgoing communications.
·
Be a contact for all International Board members,
Assembly members, Directors and staff for the CD
·
Ensure diary on internal meeting are informed and
CD linked documents are filed
·
Coordinate, facilitate and attend all AATZ Board
meetings, including ensuring arrangement on logistics, agenda setting and
production of final Board minutes.
·
Liaison with International Board and Chair to keep
them informed of key events and information updates between meetings and
procedures where necessary.
·
Coordinate and follow up of specific organizational
priorities agreed by the Senior Leadership Team
·
Assist the CD with special projects that support
the advancement of the organization’s strategic priorities.
·
Coordinate internal communication in relation to
the CD office, Senior Management Team
(SMT) and AATZ Board activities/ updates
·
Provide effective communication between staff and
SMT
·
·
Develop and manage the CD and Board Budget and its
effective utilization as well as reporting
Competency Requirements:
The
candidate will have a graduate degree in Public Administration or any other
related field; exceptionally organized, detailed and flexible; excellent
verbal and written communication skills in English, ability to inform and engage through written communication;
strong initiative and ability to multitask, anticipate and priorities with
minimum supervision; ability to handle confidential and sensitive information;
professionalism and ability to work under pressure; high capacity for work
output in order to meet deadlines; strong networking/relationship building
skills, ability to anticipate, coordinate and facilitate activities with
colleagues; excellent problem- solving skills and resourcefulness; excellent
computer skills.
Qualification
and Experience:
·
B.A/B.Sc
Degree in Secretarial Studies and Administration, Office Management and any
other related degree from a recognized Institution
·
knowledge
on corporate governance and Tanzania
Labour laws are added advantages
·
At least 3 years of relevant experience working in a law firm or a non-
governmental organization
·
Good communication and report writing
skills
·
Willingness to work and meet deadlines with resilience and reliability
·
Demonstrated ability in organizing and managing priorities
·
Capacity in strategic thinking and planning
·
Ability to respond and give
feedback on issues
·
Ability to set up, support and
maintain cordial working relations with the staff
·
Good interpersonal relations and ability to convince others in the way
of doing things
·
Understanding of
programming issues and policy work at state, national and international levels.
·
Strength in core values of integrity, accountability, probity and loyalty
to organization’s vision, mission and values
·
Maintaining confidentiality
Skills
and Abilities:
- Analytical and organizational
skills
- Work under pressure.
- Excellent command of English, Swahili
- Interpersonal skills with the ability to communicate at all levels.
- Self-motivated, enthusiastic, energetic
- Attention to detail and thoroughness
- Ability to remain calm
- Confident, assertive, forward thinking
- Excellent command of English, Swahili
To apply, submit your updated curriculum vitae, a motivation
letter and state your gross salary expectation per month and send directly to
HROD and SS Manager, through E-mail: jobs.tanzania@actionaid.org
Closing date: 21st July 2014 at 14.00hrs. Please
clearly indicate “Application for Action Aid Tanzania EXECUTIVE COORDINATOR” in
your email subject. We respect all candidates but we can only respond to
shortlisted candidates. Although all applications will be considered on their
individual merit, suitably qualified women are especially encouraged to apply.
EXECUTIVE COORDINATOR JOB AT ACTIONAID TANZANIA
Reviewed by Unknown
on
1:20:00 AM
Rating: