Jobs at Watumishi Housing Company - Deadline : 11th August 2014.

Watumishi Housing Company (WHC) is a public entity responsible for the implementation of the Public Servants Housing Scheme (PSHS) and management of the Real Estate Investment Trust (REIT). Shareholders of WHC include the National Social Security Fund (NSSF), PPF Pensions Fund (PPF), Public Service Pensions Fund (PSPF), LAPF Pensions Fund (LAPF), Government Employees Provident Fund (GEPF), National Health Insurance Fund (NHIF) and National Housing Corporation (NHC). In order to implement its objectives, WHC would like to invite suitably qualified Tanzanians to join its lean, entrepreneurial and dynamic team by filling the following vacancies:

OFFICE OF THE CHIEF EXECUTIVE OFFICER

1.    Principal Procurement Officer – One Post

a)   Duty Station: WHC Head Office Dar es Salaam

b)	Reporting to:	Chief Executive Officer
c)	Salary Grade:	4

Reporting to the Chief Executive Officer, the Principal Procurement Officer will be the Secretary to the Tender Board, Head of Procurement Management Unit (PMU) and performs all procurement activities in accordance with the requirement of the law.

d)   Specific Duties and Responsibilities:

i)     To prepare, coordinate and implement Annual Procurement and disposal plans;

ii)    To prepare and present periodic reports to the Tender Board;

iii)   To ensure conformity with the Public Procurement Act, its regulations and guidelines;

iv)   To advise the WHC on all matters pertaining to procurement;

v)    To review and evaluate procurement requirements and recommend appropriate alternative procedures;

vi)   To coordinate preparation of tender bidding documents;

vii)  To review, quality-check and clear tender evaluation reports;

viii)         To validate authenticity of payment certificates and invoices;

ix)   To coordinate development and review of policies relevant to procurement function;

x)    To effectively administer all resources allocated to the Department, including offering technical and operational support to staff members in the Department; and

xi)   To undertake any other related duties as may be assigned by the Chief Executive Officer.

e)   Minimum Academic Qualification and Experience

The ideal incumbent for this position should have the following qualifications and experience:

i)     Bachelor Degree or equivalent qualifications in Materials Management, Procurement Management, Engineering, Architecture, Law, Quantity Surveying or any related fields with proven specialization or coverage in procurement;

ii)    Masters Degree or Postgraduate Diploma in any field. Majors in Procurement and Logistics will be an added advantage;

iii)   Certified Supplies Professional (CSP) is required; must be registered by appropriate Professional Bodies. Knowledge and Competence in Information and Communications Technology (ICT) applications; and

iv)   Not less than five (5) years work experience in relevant field in a reputable institution(s) out of which three (3) years should have served as procurement specialist and Head of PMU.

2.    Principal Legal Officer – One Post

a)   Duty Station: WHC Head Office Dar es Salaam

b)	Reporting to:	Chief Executive Officer
c)	Salary Grade:	4

Reporting to the Chief Executive Officer, Principal Legal Officer will be responsible for the effective and efficient management of the Legal Unit, provision of legal advisory services and ensuring effective management of legal and contractual risks.

d)   Specific Duties and Responsibilities:

i)     Provide legal protection and risk management advice to management especially on regulatory and contract management;

ii)    Review and advise management on legal implications of internal policies and procedures;

iii)   Review and draft contracts, agreements and internal policies and ensure that they are in compliance with all statutory or legal requirements;

iv)   To represent WHC in matters of litigation, review progress of outstanding litigation and liaise with and manage external lawyers;

v)    Continuously monitor compliance with statutory obligations and advise management accordingly;

vi)   Review all contracts or any other documentation where the Company has committed itself and assess legal implications that need to be brought to the attention of the management;

vii)  Prepare, review and modify contractual instruments to assist and support various business activities;

viii) Negotiate, review and draft documentation for business transactions and prepare and advise on the necessary checklist to be adopted to ensure information is submitted on time;

ix)   Enforce legal actions and manage review and appeals whenever there is a need;

x)    Manage and provide solutions to complaints from customers, stakeholders and general public;

xi)   To maintain good working relationships with other departments and units as well as external stakeholders;

xii)  Assist Chief Executive Officer in recording proceedings of Board and management meetings;

xiii) To effectively administer all resources allocated to the Department/Unit, including offering technical and operational support to staff members in the Department/Unit.

xiv)        To undertake any other duties as assigned by the Chief Executive Officer.

e)   Academic Qualifications and Experience

The ideal candidate for this position should have the following qualifications and experience:

i)     University Degree in Laws (LL.B) from a recognized university;

ii)    Master Degree in Law or any additional postgraduate qualifications in the field or others such as Business Administration will be an added advantage;

iii)   Must be registered as an advocate of High Court of Tanzania;

iv)   Knowledge and Competence in Information and Communications Technology (ICT) application;

v)    Possession of at least five (5) years legal experience ideally in a reputable organisation. The candidate must have served for at least three (3) years in senior position;

vi)   Proven track record of providing accurate and effective legal counsel; and

vii)  Proven track record of adding value to an organisation through the development of comprehensive contract documents that mitigate risk and penalties.

3.    Senior Marketing and Communications Officer – One Post

a)   Duty Station: WHC Head Office Dar es Salaam

b)	Reporting to:	Chief Executive Officer
c)	Salary Grade:	5

Reporting to the Chief Executive Officer, Senior Marketing and Communications Officer will be responsible for driving house sales strategies, awareness campaign and development and implementation of corporate communication strategy.

d)   Specific Duties and Responsibilities:

i)     Ensures consistent, profitable growth in sales revenues through positive planning and executing marketing and sales targets;

ii)    Manages an assigned real estate project sales areas scattered throughout the country in order to meet PSHS objectives;

iii)   Take an active role in formulating all sales policies, practices and procedures;

iv)   Ensures that the company builds and maintains good relationship with the Public and stakeholders;

v)    Coordinates and facilitates issuance of press releases, prepare information media kits and develop and maintain information for uploading on internet and intranet web pages;

vi)   To monitor the media for news and information that either relate to or may impact the Company;

vii)  Formulate policies and procedures related to public information programs;

viii) Develops/reviews public awareness programme and information communication strategy for the Company;

ix)   Establish and maintain effective working relationship with media;

x)    Responds to the enquiries from the media and general public;

xi)   Facilitate production of in -house publicity and promotional materials, films and other video products and regulate their distribution;

xii)  Effectively administers all resources allocated to the Unit, including offering technical and operational support to staff members in the Departments/Units; and

xiii) Undertake any other related duties as may be assigned by the Chief Executive Officer.

e)   Academic Qualifications and Experience

The ideal candidate for this position should have the following qualifications and experience:

i)     Bachelor degree in Business Administration, commerce or Social Sciences from a recognized university;

ii)    Masters Degree or Postgraduate qualifications in any field will be an added advantage;

iii)   Knowledge and Competence in Information and Communications Technology (ICT) applications; and

iv)   Not less than four (3) years work experience in sales and marketing of products or services. Experience in the media industry working as marketing/sales executive will also be a plus.

OPERATIONS DEPARTMENT

4.  Senior Construction Engineer – One Post

a) Duty Station:                         WHC Head Office Dar es Salaam

b) Reporting to:                         Chief Operating Officer

c) Salary Grade:            5

Reporting to the Chief Operating Officer, Senior Construction Engineer will be responsible for the establishment and head Construction Brigade with the overall objective of constructing quality affordable houses. The incumbent is expected to play supervisory, technical and organizational role in various PSHS construction projects.

d)   Specific Duties and Responsibilities:

i)     Establish Construction Brigade that will be responsible for constructing quality affordable houses PSHS;

ii)    Act as main technical advisor to subcontractors, operatives and crafts people with respect to the construction site;

iii)   Carry out levelling, surveying and set out the site;

iv)   Check drawings, plans, and other qualities to get an accurate calculation of the houses to be constructed;

v)    Ensures that all the materials used are according to the specifications;

vi)   Oversees the requisition and selection of the materials;

vii)  Agrees to the material distributors on the set prices and take cost effective measures;

viii) Manages the site on a day to day basis that includes supervising and monitoring the labor force and that of the sub contractors;

ix)   Oversees upon the quality control methods in place;

x)    Resolves unexpected technical problems that may arise; and

xi)   Undertake any other related duties as may be assigned by the Chief Operating Officer.

e)   Academic Qualifications and Experience

The ideal candidate for this position should have the following qualifications, experience:

i)     University Degree in Civil Engineering, construction, architecture or site management from a recognised university.

ii)    Must be registered by appropriate Professional Bodies.

iii)   Knowledge and Competence in Information and Communications Technology (ICT) applications; and

iv)   Not less than four (4) years work experience in construction industry out of which two (2) years must be in senior position.

5.    Driver – One Post

a)   Duty Station: WHC Head Office Dar es Salaam

b)   Reporting to: Senior Personnel and Administrative Officer

c) Salary Grade:

7

The Driver will be responsible for driving the Company’s motor vehicles while ensuring that they are in good running condition.

d)   Specific Duties and Responsibilities

Reporting to Senior Administrative Officer, the driver will:

i)     Drive the Company’s motor vehicles;

ii)    Ensure that motor vehicles and their accessories are in good condition;

iii)   Make regular check up on the condition of motor vehicle and report promptly any noted faults;

iv)   Maintain and record log sheets for all journeys made;

v)    Maintain disciplined behaviour, smartness and proper conduct in rendering services;

vi)   Perform messengerial duties such as dispatching documents/letters and collecting mails for the Authority; and

vii)  Perform any other related duties as may be assigned by his/her superiors from time to time.

e)   Academic Qualifications and Experience

The ideal candidate for this position should have:

i)     Certificate of Secondary Education (CSE) with passes in English and Kiswahili;

ii)    Possession of class “C” Driving License;

iii)   A proven minimum of three (3) years post qualification work experience preferably from a reputable organization and be conversant with Government motor vehicles driving procedures; and

iv)   Trade Test Grade II or I in Motor Vehicle Driving/Driver Grade II or I Certificate from a recognized institution such as NIT or VETA.

FINANCE AND ADMINISTRATION DEPARTMENT

6.    Senior Accountant – One Post

a)    Duty Station: WHC Head Office Dar es Salaam

b)   Reporting to: Chief Finance and Administration Officer

c) Salary Grade:

5

The Senior Accountant will be responsible for assisting the Chief Finance and Administration Officer (CFAO) in handling finance, accounting and planning functions.

d)   Specific Duties and Responsibilities

i)     Assist the CFAO in the mobilisation and management of fund from REIT Units holders;

ii)    Assist in the preparation of annual budget, monitors trends, and advises management accordingly;

iii)   Responsible for appropriate revenue accounting from WHC’s operations;

iv)   Oversees the writing of all accounting books, cash handling and banking operations;

v)    Oversees the preparation of the payroll and ensures that staff emoluments abide by statutory requirements and laid down remuneration policies and procedures;

vi)   Ensures that all payments are made in accordance with financial regulations and the approved budget;

vii)  Manages the creditors’ accounts – verifying invoices for payment, ensuring expenditures are charged to appropriate accounts, and that payments are made in accordance with the payments schedule;

viii) Prepares periodic reports on the status of fund, revenue and expenditure trends;

ix)   Ensure that all fixed assets and other properties of WHC are properly insured;

x)    Performs administrative functions;

xi)   Assist the CFAO in the production of Final Accounts and attending external audit queries;

xii)  Assist CFAO in perming compliance functions; and

xiii) Perform any other relevant duties as may be assigned by superiors from time to time.

e)   Academic Qualifications and Experience

The ideal candidate for this position should have:

i)     University Degree/ Advanced Diploma majoring in Accounting from a recognized higher learning institution.

ii)    Certified Public Accountant, CPA (T) or ACCA and must be registered with the National Board of Accountants and Auditors (NBAA) in the category of Associate Certified Public Accountants (CPAs).

iii)   Knowledge and Competence in Information and Communications Technology (ICT) application, and familiarity with one of the accounting software.

iv)   A strong background of International Financial Reporting Standards (IFRS) and good knowledge of Public Sector Accounting and Reporting Principles.

v)    Working experience of not less than four (4) years two (2) of which should be in a senior finance position preferably in the public institution.

vi)   Experience in performing administrative functions will be an added advantage.

vii)  Demonstrate high standards of conduct and ethics.

7.    Senior Information Communication Technology Officer – One Post

a)    Duty Station: WHC Head Office Dar es Salaam

b)   Reporting to: Chief Finance and Administration Officer

c) Salary Grade:

5

Senior Information Communication Technology (ICT) Officer will be primarily responsible for the provision and management of appropriate Management Information System (MIS) for the Company’s real estate development, fund management and administrative operations.

d)   Specific Duties and Responsibilities

i)     Develop and implement ICT Strategy that facilitates design, development and implementation of appropriate systems/applications that support the Company’s real estate development, fund management and administrative operations;

ii)    Advises management on suitability of existing and future ICT hardware and software so as to ensure efficient and cost-effective ICT system;

iii)   Ensures that the planning and development of ICT systems is designed and carried out in an orderly, cost effective and efficient manner;

iv)   Oversees design and maintain procedures, rules and regulation for the development and application of ICT;

v)    Follows up with suppliers of hardware and software for proper maintenance of ICT equipment and software;

vi)   Responsible for the development of an in- house database and other programmes to ensure safe custody of data and information;

vii)  Responsible for programming activities including system designing, documentation of procedures, and operation of computer and peripheral equipment;

viii) Responsible for configuration, troubleshooting, maintenance and administration of network and internet connection;

ix)   Responsible for development and updating of website;

x)    Advises the management on computer training needs for the company’s employees;

xi)   Supervise the Registry and staff Library Services

xii)  Effectively administer all resources allocated to the ICT Unit, including offering technical and operational support to staff members in the Departments; and

xiii)         Undertakes any other duties as assigned by the supervisor.

e)   Minimum Academic Qualifications and Experience

The ideal candidate for this position should have the following qualifications and experience.

i)     University Degree or Advanced Diploma in Computer Science, Information and Communication Technology or related field with significant competences in computer software applications, operating systems and networking.

ii)    Possession of professional certification such as CISCO, CISA and CISM.

iii)   Possession of Masters Degree or Postgraduate qualifications in a related field will be an added advantage.

iv)   Possession of at least four (4) years work experience in the field two

(2) of which should be in senior position in a reputable organisation.

8.    Administrative Assistant – One Post

a)    Duty Station: WHC Head Office Dar es Salaam

b)    Reporting to: Senior Personnel and Administrative Officer

c)  Salary Grade:

7

The Administrative Assistant will be responsible for front office operations, administrative functions and provision of secretarial services.

d)   Main Duties and Responsibilities

Reporting to the Personnel and Administrative Officer, the Administrative Assistant will:

i)     Receive all visitors with courtesy and decorum, ascertain the nature of visitors’ business and relay information to his/her officer;

ii)    Answer telephone calls and intercom, giving information to callers or routing calls to appropriate officials;

iii)   Receive and arrange for internal distribution of all mail and correspondences received by WHC;

iv)   Undertake word processing of all internal and outgoing correspondences as required by the Company’s officials;

v)    Ensure proper archiving of copies of all correspondences;

vi)   Assists and ensures that there is efficiency in day-to-day operations such as having adequate office supplies, decorations, cleanliness, messenger services and other related functions;

vii)  Make and confirm travel and hotel bookings for WHC’s staff and other officials as may be directed from time to time;

viii)         Process, prepare and facilitate internal and external meetings;

ix)   Properly manage and prepare office information;

x)    Type and prepare correspondences from the Heads of Departments; and

xi)   Perform any other related duties as may be assigned by his/her superiors from time to time.

e)   Academic Qualifications and Experience

The ideal candidate for this position should have:

i)     Certificate of Secondary Education with passes in Kiswahili and English languages;

ii)    Holder of Diploma in Secretarial Services or other professional qualification in office management related fields;

iii)   A proven minimum of three (3) years post qualification work experience and be conversant with administrative and front office functions preferably from a reputable organization; and

iv)   Knowledge and Competence in Information and Communications Technology (ICT) particularly in Microsoft Office applications.

PERSONAL ATTRIBUTES

In addition to the above skills and qualifications, applicants for the above positions are required to have the following attributes:

i)     A very high level of integrity, honesty and sense of responsibility;

ii)    Ability to work under pressure and produce expected results;

iii)   Ability to work in a lean and dynamic team;

iv)   Ability to self manage, achieve results and meet deadlines; and

v)    Willingness to work beyond the call of duty.

TENURE AND REMUNERATION

A competitive salary will be offered to the right candidates for the posts. WHC is an equal opportunity employer. Staff will be employed on three (3) years contracts that are renewable upon satisfactory performance.

MODE OF APPLICATION

Application letter with Curriculum Vitae (CV) including e-mail address or daytime contact telephone number, together with photocopies of certificates and names and contacts of two referees should be addressed to reach the under-mentioned by 11^th August 2014.

Only short-listed candidates meeting the above criteria will be invited for interview. Lobbying and canvassing for employment will not be entertained and may work to the candidate’s disadvantage.

Application letter should be sent through the address shown below:

The Chief Executive Officer, Watumishi Housing Company, 4^th Floor Golden Jubilee Towers, P.O. Box 5119

Dar es Salaam.

Email  info@whctz.org Website:  www.whctz.org