Administrative Assistant – Watumishi Housing Company

Watumishi Housing Company (WHC) is a public entity responsible for the implementation of the Public Servants Housing Scheme (PSHS) and management of the Real Estate Investment Trust (REIT). Shareholders of WHC include the National Social Security Fund (NSSF), PPF Pensions Fund (PPF), Public Service Pensions Fund (PSPF), LAPF Pensions Fund (LAPF), Government Employees Provident Fund (GEPF), National Health Insurance Fund (NHIF) and National Housing Corporation (NHC). In order to implement its objectives, WHC would like to invite suitably qualified Tanzanians to join its lean, entrepreneurial and dynamic team by filling the following vacancies:

8.    Administrative Assistant – One Post

a)    Duty Station: WHC Head Office Dar es Salaam

b)    Reporting to: Senior Personnel and Administrative Officer

c)  Salary Grade:

7

The Administrative Assistant will be responsible for front office operations, administrative functions and provision of secretarial services.

d)   Main Duties and Responsibilities

Reporting to the Personnel and Administrative Officer, the Administrative Assistant will:

i)     Receive all visitors with courtesy and decorum, ascertain the nature of visitors’ business and relay information to his/her officer;

ii)    Answer telephone calls and intercom, giving information to callers or routing calls to appropriate officials;

iii)   Receive and arrange for internal distribution of all mail and correspondences received by WHC;

iv)   Undertake word processing of all internal and outgoing correspondences as required by the Company’s officials;

v)    Ensure proper archiving of copies of all correspondences;

vi)   Assists and ensures that there is efficiency in day-to-day operations such as having adequate office supplies, decorations, cleanliness, messenger services and other related functions;

vii)  Make and confirm travel and hotel bookings for WHC’s staff and other officials as may be directed from time to time;

viii)         Process, prepare and facilitate internal and external meetings;

ix)   Properly manage and prepare office information;

x)    Type and prepare correspondences from the Heads of Departments; and

xi)   Perform any other related duties as may be assigned by his/her superiors from time to time.

e)   Academic Qualifications and Experience

The ideal candidate for this position should have:

i)     Certificate of Secondary Education with passes in Kiswahili and English languages;

ii)    Holder of Diploma in Secretarial Services or other professional qualification in office management related fields;

iii)   A proven minimum of three (3) years post qualification work experience and be conversant with administrative and front office functions preferably from a reputable organization; and

iv)   Knowledge and Competence in Information and Communications Technology (ICT) particularly in Microsoft Office applications.

PERSONAL ATTRIBUTES

In addition to the above skills and qualifications, applicants for the above positions are required to have the following attributes:

i)     A very high level of integrity, honesty and sense of responsibility;

ii)    Ability to work under pressure and produce expected results;

iii)   Ability to work in a lean and dynamic team;

iv)   Ability to self manage, achieve results and meet deadlines; and

v)    Willingness to work beyond the call of duty. 

TENURE AND REMUNERATION

A competitive salary will be offered to the right candidates for the posts. WHC is an equal opportunity employer. Staff will be employed on three (3) years contracts that are renewable upon satisfactory performance.

MODE OF APPLICATION

Application letter with Curriculum Vitae (CV) including e-mail address or daytime contact telephone number, together with photocopies of certificates and names and contacts of two referees should be addressed to reach the under-mentioned by 11^th August 2014.

Only short-listed candidates meeting the above criteria will be invited for interview. Lobbying and canvassing for employment will not be entertained and may work to the candidate’s disadvantage.

Application letter should be sent through the address shown below:

The Chief Executive Officer, Watumishi Housing Company, 4^th Floor Golden Jubilee Towers, P.O. Box 5119

Dar es Salaam.

Email  info@whctz.org Website:  www.whctz.org