WPF Tanzania Head of Sub Office

The World Food Programme, the food aid organization of the United Nations, is seeking a qualified Tanzanian national to fill the following position:

Head of Sub-Office- Fixed Term NOB

Vacancy No. 04-2013 Expected appointment date: August 2013

Duration:One year      

Location: Isaka    

Accountabilities:Within delegated authority, the Head of Sub-Office will be responsible for the following duties, under the supervision of the Head of Logistics:

Operational Management of the Isaka Sub Office:

Responsible for proper administrative management of the Isaka Sub Office according to WFPprocedures.

Responsible for well maintained financial accounting and for timeliness in submitting the financial returns.

Responsible for properly handled office procurement.

On behalf of WFP, coordinate with the refugee programme implementing partners in NW Tanzania on the day-to-day operations management of the refugee programme.

Logistics Operations:

Oversee logistics operations.

Supervise warehouse management ensuring commodities are handled with minimum of losses.

Responsible for effective delivery of food commodities by road to extended and final delivery points.

Ensure that accurate data and information is prepared and reported on stocks, loans, borrowings and dispatches on a weekly basis;

Monitoring of truck off-load operations to ensure expeditious food commodities dispatching.

Ensure timely delivery of Tanzania refugee programme needs.

Supervise the onsite milling operation and management.

Programme Management:

Responsible for overall programme management.

Develop and sustain liaison with key professionals and NGOs engaged in the field of food security and refugee operations.

Assess the need for food in emergencies, draw up plans for timely food arrival in coordination with the Government and monitor the implementation of these plans.

Liaise with project implementing authorities and undertake visits to monitor project outputs and ensure beneficiaries receive entitlements, - Inspect storage facilities and delivery points where WFPcommodities are received in the country to ensure proper storage, management of commodities and distribution to achieve programme objectives.

Prepare periodic reports on the progress of operational projects and related Government plans.

Human Resources Management

Supervise all Sub Office staff and provide training and technical guidance in their work.

Ensure that staff have updated terms of reference and have midyear and end-of-year performance appraisals.

Have regular staff meetings to address operational management & staff concerns.

Other Duties                                 

Perform other duties as required by supervisor.

Minimum Qualifications

Education:University degree in social sciences, finance, management, business administration, management or other field of study relevant to the position.

Experience:

At least three years of post-graduate professional experience in social sciences, finance, commerce, development, food aid support, business administration, Experience in planning and effective management of staff.

Knowledge :Good working knowledge with Microsoft software applications. Proficiency in use of computers, spreadsheets and data software.

Language:Fluency ill both oral and written English and Kiswahili,

Critical Success Factors:Good analytical skills, resourcefulness, initiative, maturity of judgment, tact, negotiation skills, ability to communicate clearly both orally and in writing, ability to work in a tear, and establish effective working relations with persons of different national and cultural backgrounds. Ability to cope with situations which may threaten health or safety; flexibility in accepting work assignments outside normal desk description. Ability to deal patiently and tactfully with people of different national and cultural backgrounds.

Application Instructions:

The Vacancy number and title stated in this advertisement should be clearly indicated on the envelope. Applications should be sent with a detailed CV to

The united Nations World Food Programme

Attention: The Hr Officer

P.O. Box 7778

Dar es Salaam

Or maybe hand delivered to Plot 113, ADA Estate Kinondoni, Dar es Salaam.

Email applications will NOT be accepted.