UNHCR Supply Assistant

United Nations High Commissioner for Refugees/UNHCR

INTERNAL/EXTERNAL VACANCY ANNOUNCEMENT No: 13/HCRMGLNN/08

(Note: According to the PPAL Rules & Regulations - Internal candidates are GS staff members currently serving at the duty station where the vacancy exists, who have been appointed through the AC).

Title of Post : Supply Assistant
Post Number :10020326
Grade : GL4 (General Services)
Location : Nyamagabe
DuratiOn of appointment:1 year (1)
Entry on Duty : As soon as possible
Closing Date :18June 2013

Duties and Responsibilities:
Under the direct supervision of the Head of Field Office, the incumbent will perform the following functions:
- Initiate custom clearance of consignments, draft exemption requests, liaise with local agent, support warehouse management, assist with planning and goods deliveries and provide Information on the status of requests and the availability of items in the supply chain
- Maintain accurate and comprehensive records on logistical activities and provide reports and updates periodically, and on request
Examine Purchase requests to ensure conformity and liaise with requesters
- Prepare quotation requests and tenders, produce bid-tabulations from tenders, and prepare Purchase orders for approval
- Dispatch approved Purchase Orders, and follow-up with the delivery of ordered commodities and services.
- Provide information on all procurement activities within area of responsibility.
Assist in managing Property, Plant and Equipment (PPE) effectively according to UNHCR rules and regulations including registration and marking of new PPE, physical verification of PPE, preparation of agreements, preparation of disposal forms, and assistance with disposal of PPE;
- Produce standard asset management reports and other asset Information, periodically and when requested
- Identify and assess vendors based on their capability for delivering commodities and services. Maintain vendor and Item master databases.
Maintain accurate data in all relevant business systems. Compile statistical Information on supply chain related matters that will assist in decision making.
- Perform any other responsibilities/functions deemed necessary or as delegated by the Head of the office and/or Supervisor in order to meet the level of the services in the organization.

Qualifications and Experience
> Completion of Secondary education with additional training courses in related field
> Four years of Job experience relevant to the function;
> Computer skills (MS office and People Soft applications);
> Experience in customs formalities and logistics.
> Fluency of English and French and excellent knowledge in Kinyarwanda

Submission of Applications
Please send your CV, the UN Personal History Form (P.11) together with application in a sealed envelope (marked Confidential with the Vacancy Announcement Number clearly marked on the top left-hand corner) to:

o The Representative, UNHCR Representation Office in Rwanda, Plot 5744, Opp. MTN Centre, Nyarutarama Road, Kigali

N.8: Female candidates are encouraged to apply.

Priority consideration will be given to staff members whose grades are equal to or one grade below that of the post advertised. Only candidates who have served one year in their present post will be eligible for consideration as internal candidates in connection with this vacancy.
Only short listed candidates will be contacted. Closing date of application: 18 June 2013