Purchasing Manager , TOTAL Tanzania Limited

The purpose of this job is to increase company profitability and customer satisfaction by purchasing materials timely and at cost effective manner.

Interfaces;

This role reports to Legal and Corporate Affairs Manager and work closely to all heads of departments on procurement related matters.

Accountabilities:

Purchase materials in a timely manner and at the lowest cost.

Order special products in a timely manner.

Planning and execution of procurement of imports, local purchases of spares, stationery, office supplies and services.

Coordination of logistics and follow up for importation of equipments and other material from abroad.

Optimize stock levels of stationery through optimal re-order levels and re-order qualities to avoid over stocking or stock outs.

Issue monthly reports of imports from abroad.

Follow up, monitor, record and report of all purchases of equipments and services.

Attaint the target for overall inventory turns per year and in accordance with the categorized purchasing expenditure issued

Management and monitoring of list of suppliers and ensure proper contractualisation for each supplier in the company account.

Assist in the preparation and management of the departmental budget

Coordinate vendor activity and negotiations.

Analyze trends in vendor pricing ~ sales activity to determine correct timing of purchases.

Issue purchase orders and changes timely and in accordance with company procedures.

Process timely selection of contractors and subcontractors for company contracted services in accordance with the approved company procurement policy and procedures.

Conduct timely and accurate reporting.

Implementation and maintenance of a regularized emergency purchases procedure.

Anticipate and monitor procurement procedures timely and avoid customs delays and other import regulation delays.

Verify accuracy of computerized purchasing records

Maintain proficiency in computerized purchasing/business systems; be literate and functional with Microsoft Office, Word and Excel

Review purchase orders for compliance with corporate policy

Maintain accurate purchase order prices and vendor cataloging

Participate actively in the Corporate Purchasing plans

Evaluate existing corporate purchasing policy and recommend changes as needed

Evaluate existing and potential suppliers; recommend and implement changes in suppliers

Make recommendations on the use of alternate materials

Identify and optimize common inventories among facilities

Other duties/responsibilities as assigned

Educational Qualifications

Bachelors Degree and/or a post graduate degree in procurement and supply chain management. Knowledge of Key procurement programs and SAP will be an added advantage.

Essential Experience

Minimum of at least 4 years working in an organization and specialized in supply chain management and procurement.

Product application experience and supervisory experience preferred.

Sound knowledge of Tanzania importation process, customs and procurement procedures.

Technical Competencies

Communication Skills - Must have very good written and oral communications. Required to speak effectively before groups of Senior Management, clients, subcontractors, and/or employees of the organization.

Computer Skills - Excellent computer skills required. Must have experience with Microsoft Office Programs

Strong Interpersonal Skills.

Good negotiating skills.

Ability to make good judgments and render good decisions

Application Instructions:

Applicants with relevant qualifications should submit their applications enclosed with CV's with 3 referees and copies of academic certificates through the

Human Resources Manager,

Total Tanzania Limited,

P. O. BOX 1503,

Dar Es Salaam.

Deadline is on 24th May 2013