Facilitator, Staff Roll-out Retreat

Terms of Reference for Facilitator
 

UN Women ESARO Staff Roll-Out Retreat 19th to 22nd May 2013
 

Assignment Title:Facilitator, Staff Roll-out Retreat
 

Purpose: To provide facilitation services for UN Women ESARO Staff Roll-Out Retreat
 

Programme: UN Women Regional Office for East and Southern Africa - ESARO
 

Assignment Location: Naivasha
 

Supervisor: Deputy Regional Director
 

Duration of Consultancy: 8 days
 

Application deadline: 30th April 2013
 

Background:
 

The United Nations Entity for Gender Equality and the Empowerment of Women (UN WOMEN) was created by the United Nations General Assembly in July 2010, to accelerate the UN’s goals on gender equality and women’s empowerment. 

Grounded in the vision of equality enshrined in the UN Charter, UN WOMEN, among other issues, works for the elimination of discrimination against women and girls; empowerment of women; and achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
 

The establishment of UN Women Eastern and Southern Africa Regional Office in 2013 consolidates and brings together strengths and a wealth of experience from previously three Sub-Regional Offices for East and Horn of Africa, Southern Africa and Central Africa.
 

This is the first retreat since the establishment of the regional office. 

The retreat will provide an opportunity for all UN Women country offices and multi country office in Eastern and Southern Africa to contribute to, shape and agree on a shared vision. 

The retreat will discuss innovative ways of getting from where we are to reach our common vision. Collectively, participants will come up with a concrete plan of action with clear timelines and responsible persons of taking us to our desired future. 

In order to get to the desired future, UN Women ESARO staff need to understand where we are and the retreat will be used as an opportunity to understand the strategic focus of UN Women’s programme in each sub-region, achievements, lessons learned and opportunities for the future.

The workshop will take place on 19th to 22nd May 2013 in Naivasha, Kenya. 

It will aim at taking stock of achievements, challenges, best practices, lessons, areas for improvement and opportunity available for future programmes; gaining a common understanding of the corporate policy direction and development; identifying a common vision which will serve as a compass for all ESARO’s efforts and strategies; and identifying strategic partnerships and resource mobilization approaches and initiatives towards delivery of UN Women’s mandate and commitments in the region. 

Participants will include staff from Sub-Regional Offices for East and Horn of Africa, Southern Africa and Central Africa. 

The main language of the workshop will be English.
 

Specific tasks of the Facilitator:

1. Participate in design of the programme of a 3-day workshop, including its process and methodology, and detailed guidelines for consolidating inputs from workshop participants.
2. Effective facilitation of the workshop ensuring it achieves its objectives
3. Ensure that the workshop is conducted in an interactive and participatory style, with participants actively engaged to share experiences and expertise.
4. Lead and provide expert input on specific workshop sessions
5. Moderate team building activities with a group of team building experts
6. Compile workshop outputs including suggestions of opportunities for UN Women ESARO future programmes and strategies for partnerships and resource mobilization for the next 12 months.
7. Facilitate participants’ identifying of strategies and priority actions for follow-up at national and sub-regional levels.
8. Produce a brief post-meeting synopsis of the process to share in a debriefing session.
9. Prepare workshop report within 15 days of the workshop.

NB: For ease of logistics the Facilitator will be expected to stay at the workshop venue for the entire workshop duration. UNWOMEN will cover the accommodation and meal costs.
 

Expected Deliverables

1. Finalized workshop agenda including methodology of individual workshop sessions
2. Successfully conducted and facilitated workshop
3. Prepared and submitted expert input to sessions
4. Technical advice and support to participants during the workshop.
5. Post-meeting synopsis produced and shared not later than 3 working days after the workshop
6. Agreed 12 month plan for joint actions for UN Women ESARO country offices
7. Consolidated workshop report within 15 days after the workshop, that will include compilation of best practice, opportunities, summarized views and key emerging issues

NB. Rapporteurs will take notes during the sessions and write up summaries of each session.
 

Duration
 

It is expected that the entire assignment will be undertaken in 8 working days over a period not exceeding one month. 

The breakdown is as follows:
 

1. Preparation – 2 days
 

2. Workshop facilitation – 3 days
 

3. De-briefing and reports – 3 days
 

Total – 8 days
 

Qualifications and Experience

1. Masters in International development, management, international relations, Gender/women’s and development or other relevant qualification;
2. At least 7-10 years of work experience in the field of development at international level with a focus on facilitating workshops and meetings for United Nations and/or other international, regional or bilateral development organizations. Having worked with UN Women successfully before is an added advantage
3. Hands-on expertise in designing and implementing a wide range of interactive methods for adult learning.
4. Working experience or knowledge on gender equality, women’s rights and gender mainstreaming issues is an asset.
5. Cultural sensitivity and experience moderating high level meetings of culturally diverse and international groups.
6. Good command in spoken and written English. Knowledge of a second language widely used within the East and Horn of Africa region is not a mandatory requirement but an added advantage. Knowledge of French will be an asset
7. Demonstrated experience working with various multi-stakeholders including civil society, government institutions, and international organizations; excellent communication skills to facilitate and coordinate interviews and engage groups/audience on discussions related to transformative leadership;
8. Experience in leading teams and assignments;
9. Result oriented and with strong organizational skills
10. Extensive experience in information technology and change management will be an added advantage and

Remuneration
 

Remuneration will be based on experience and qualifications and UN Rule and Regulations applying a competitive selection process.
 

The consultancy fee will be paid upon satisfactory completion of the assignment, and within 21 days of the consultant submitting their invoice.
 

The necessary cost of travel, accommodation, expense will be paid by UN WOMEN in accordance to laid down payment procedures and approved consultant fees levels
 

Application Procedures:
 

Applications should contain:

• Indicative daily fee in USD.
• A current completed and signed CV or P11 form/ UN Personal History Form in English (blank form can be downloaded from:http://www.unwomen.org/wp-content/uploads/2011/01/P_11_form_UNwomen.doc
• Contact details for 3 references. Please note that your previous employers could also be contacted.
• Incomplete applications will not be considered. 

Please make sure you provide all requested materials

Please email your applications to: consultancies.eharo@unwomen.org with the subject heading: Ref No. ESARO/RR/ 001 on the subject line not later than 30th April 2013