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Proposals should be submitted to the following e-mail address not later than 29th April 2013 (Tanzania Time 12:00 noon),icprocurement.tz@undp.org
- Applicants should download the application documents (presented in compresses file) from the previously mentioned link for UNDP Tanzania-Procurement Notice website, complete and sign them, and the send the scanned copies to the email account above by or before the deadline of this post.
- Applications with NO financial offer or MISSING P11 form or the required documents for the technical evaluation will NOT be considered for evaluation.
- Applications WITHOUT submitting a financial offer instead of other format will not be considered due to the ease comparison of the received offers. All necessary information for this post (TOR, Deliverables, Target dates, etc. are presented in the procurement notice documents) therefore applicant MUST download it to apply for this post.
- DO NOT send CV only to the Email account mentioned above WITHOUT Cover Letter and Methodology (IF requested) as it will be considered as incomplete application.
- The documents are available in PDF (the TOR, ICPN and IC guidelines) format: this is the only format available and it will not be provided in other formats.
- Each email should be less than 8MB; emails over this size will not be received to the above mentioned account.
The energy and minerals sectors play a key role in the national development agenda, and given developments over recent years – power crisis as well as discovery of large depots of gas – a coordinated sector dialogue between Government (GoT) and national stakeholders and Development Partners (DPs) is becoming increasingly important.
To this end and based on the strong interest by DPs to support GoT efforts in the energy and mineral sectors, an increasing need has arisen to strengthen coordination and harmonization work among the members of the Energy and Minerals Development Partners Group (EDPG).
The DPG Secretariat project implemented by UNDP (under the Direct Implementation Modality) seeks to support the harmonization and coordination agenda among Development Partners in Tanzania. While the main emphasis of the project is to strengthen harmonization efforts in the DPG Main, support can be extended to other groups, if required. The DPG Secretariat e.g. supports the JAST WG, the Poverty and Monitoring Group, and the Development Cooperation Forum. Based on the need for further coordination support in the Energy and Minerals Sector and given the high importance of this sector for the Tanzanian development agenda, UNDP under the DPG Secretariat has agreed to support the group strengthening its harmonization and coordination work.
While the DP leadership arrangements of the EDPG currently lie with SIDA (Lead) and World Bank (Deputy Lead), UNDP will provide financial support to the EDPG Secretariat.
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Duties and Responsibilities
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Facilitate Knowledge Management Sharing (20%)
- Continuous update EDPG distribution list (including updated addresses and contact details)
- Receive, organize and maintain electronic and hard copy database of energy sector materials received from the different stakeholders, amongst others through the www.tzdpg.or.tz website;
- At the request of the Chair or Deputy Chair (and other EGDP members with respective endorsement by the Chair) research and collect relevant information (publicly available) and reports related to development, performance, and activities (both government and private) of the electricity, oil and gas sectors;
- Disseminate information as requested by chair (or as is established routine)
- Proactively share potential relevant international publications, reports, websites etc. with the EDPG members
- To remind development partners to share relevant publications, reports etc.
Foster Coordination and Harmonization (20%)
- Maintain calendar of meetings and events
- Consolidate comments received from EDPG on TORs/proposed studies, documents/reports, budget submissions/ work plans/MTEF & send draft summary to chair and co-chair
- Support MEM to incorporate comments from the EDPG and in producing different reports requiring EDPG members comments
- Follow up on agreed decisions with the DPs and MEM concerned persons
- Maintain and share with each new DPG members (individuals or agencies) an orientation package (including JESR reports, DP energy projects matrix)
Support EDPG Meetings (20%)
- Prepare a calendar of meetings and send invitations
- Circulate agenda at least five days before meetings
- Write and distribute minutes within one week of the meeting once approved by the chair
- Follow up on agreed actions from EDPG meetings as authorized.
- Proactively liaise with members of EDPG for follow up on agreed actions
- Support procedures and coordinate activities undertaken on behalf of the EDPG
General Support to the Chair (20%)
- Assist tHe chair to respond to various demands and commitments
- Track the work plan/agenda and remind the chair of pending events /agreed actions
- Update and revise the work plan at the beginning of each fiscal year
Strengthen of communication and coordination in the wider DPG (20%)
- Maintain and further develop DPG website (www.tzdpg.or.tz) including but not limited to EDPG section in cooperation with the DPG website host (ESEA) and in consultation with DPG Secretariat.
- Support where necessary DP working group Leads/secretariat communication using the DPG website.
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Competencies
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Corporate Competencies:
- Demonstrates integrity by modeling the UN’s values and ethical standards
- Promotes the vision, mission, and strategic goals of UNDP
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability
- Treats all people fairly without favoritism
Functional Competencies
- Promotes a knowledge sharing and learning culture in the office
- Actively works towards continuing personal learning and development in one or more practice areas and applies newly acquired skills
- Development and Operational Effectiveness
- Ability to perform a wide range of varied, inter-related complex administrative services
- Ability to plan and organize work
- Ability to organize and facilitate workshops, seminars etc.
- Strong IT skills (Microsoft Office) required, experience with web-page management (e.g. TYPO3) desirable.
- Focuses on impact and result for the client and responds positively to feedback
- Shows conflict resolution skills
- Consistently approaches work with energy and a positive, constructive attitude
- Demonstrates strong oral and written communication skills
- Demonstrates strong management and networking skills in order to build strong relationships with clients and external actors
- Remains calm, in control and good humored even under pressure
- Demonstrates openness to change and ability to manage complexities
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Required Skills and Experience
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Education:
- Master’s level in International Development, Economics, Political Science or any other relevant fields;
Experience:
- 2-5 years of relevant work experience;
- Experience with coordination work, preferably with Development Partners, and liaising with senior Government, Development Partner, CSO, private sector stakeholders desired.
- Knowledge of main national policy priorities in energy and minerals sectors.
Language:
- Excellent written and spoken English as a minimum.
FC: 04000
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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
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