Unit Trust of Tanzania Management Executive Assistant

Reports to:Manager - Human Resources and Administration

Purpose of the Job:

Overall supervision of administrative activities and office management provides secretarial support to designated staff members and maintains records of business transactions.

Key duties and responsibilities:

Receive, screen and attend customers and visitors;

Compile and maintain records of business transactions and office activities; Receive, open and route incoming calls, mails and prepare out going mails;

Provide secretarial support to designated staff members including typing letters, minutes, circulars and other official documents;

Prepare and facilitate internal meetings;

maintain a diary of appointments and meetings for the Chief Operating Officer (COO) and other designated Officers; vii. Overall supervision of office administrative activities including housekeeping issues;

Supervise office cleanness, security and maintenance of office building;

Ensures availability of office utilities i.e. water electricity; and timely payment of office invoices;

Operate office machines such as Fax, photocopier and scanner;

Ensure that all active files are properly registered and stored;

Ensures information required by senior officers is timely availed;

Perform any other duties as would be assigned by the supervisor/ senior officers from time to time.

Qualifications and Experience:

Holder of National Form VI certificate with Ordinary Diploma in Secretarial Studies from Tanzania Public Service

College or any other reputable training Institutions who have successfully completed a Certificate course in Management (Stage I) for Executive Assistants issued by Tanzania Public Service College or any other reputable training institutions and proficient in Ms Office Computer application and internet. .

Experience:At least ten (10) years of practical work experience in the relevant field. Experience of similar tasks from financial institutions would be an added advantage.

Application Instructions:

General Conditions

All the above positions carry an attractive remunerations package;

Entry point will depend on qualifications and experience

All interested persons are required to apply attaching to their applications current Curriculum Vitae (CV), copies of academic certificates & transcript; including names and full communication addresses (including contact phone numbers) of three referees who can testify to the applicant's academic abilities, working experience and character.

Please send your applications in an envelope clearly marked as "Application for Recruitment at UTT", quoting the relevant job reference number such that the same reaches not later than 4.00 p.m. on 08thMay, 2013 to the 'following address:-

The Chief Executive Officer Unit Trust of Tanzania,

Sukari House, 2nd Floor, Sokoine Drive/Ohio Street,

P. O. Box 14825,

Dar es Salaam.

UTI is an equal opportunity employer. Candidates from disempowered group are encouraged to apply;

Only short listed candidates will be contacted;

Applicants are warned not to make phone, physical or e-mail enquiries other than applying through the mode outlined above. Any such breach will result in immediate disqualification;