Regional Liaison and Project Reporting Officer in Kenya

I. POSITION INFORMATION

Vacancy Notice: IOMKE/VN/14/2013

Position title: Regional Liaison and Project Reporting Officer

Position grade: NO/B

Duty station: Nairobi, Kenya

Duration of Contract: 6 months Special Short Term (SST) Contract

Seniority band: 3

Job family: Migration

Organizational unit: Office of the Regional Director

Position number: n/a

Position rated: Yes, 18 April 2013

Subject to rotation: No

Reporting directly to: Regional Director

Overall supervision by: n/a

Managerial responsibility: n/a

Directly reporting staff n/a

II. ORGANIZATIONAL CONTEXT AND SCOPE

Under the direct supervision and guidance of the Regional Director and in close coordination with the Department of International Cooperation and Partnership (ICP) at headquarters (HQ) the Regional Liaison and Project Reporting Officer (RLPO) will:

III. RESPONSIBILITIES AND ACCOUNTABILITIES

1. Maintain regular liaison with international, governmental partners, and advise the IOM Country Offices on partner and donor priorities, preferences and regional synergies in the field of migration.
2. Provide advice to Country Offices on resource mobilization. Review and endorse narrative donor reports submitted by Country Offices, according to the procedures specified in the IOM Project Handbook.
3. Identify migration policy issues in the region and advise country offices on national and regional trends, policies and legislative frameworks in the field of migration in close collaboration with the Regional Thematic Specialists (RTS)
4. Support the development of national and regional migration policies in close collaboration with the Regional Thematic Specialist (RTS), concerned country Offices and HQ.
5. Identify, promote and foster strategic, partnerships with academic institutions, think-tanks and research institutions within the region, and conceptualize policy oriented research in coordination with the Regional Thematic Specialists and, where relevant, with the Regional Research Officers and/or Headquarters.
6. Contribute to regional policy dialogue and the exchange of best practices through expert meetings and preparation of policy briefs with the Regional Thematic Specialist.
7. Lead and maintain, in collaboration with the Regional Thematic Specialists, the establishment of system to make regional migration trends, policy development and data widely available on a regular basis within and outside IOM in a reliable and comprehensive manner.
8. Monitor and support migration-related Regional Consultative Processes (RCPs) and regional government and non-government bodies.
9. Ensure appropriate coordination and information sharing within the region and between the region and relevant Departments at HQ.
10. Support regional strategic planning exercises, and provide support for country level strategic planning, as required and collaboration with the Regional Thematic Specialists.
11. Any other duties that may be assigned by the Regional Director.

IV. COMPETENCIES

The incumbent is expected to demonstrate the following technical and behavioural competencies:

Behavioural

Accountability - accepts and gives constructive criticism; follows all relevant procedures, processes, and policies; meets deadline, cost, and quality requirements for outputs; monitors own work to correct errors; takes responsibility for meeting commitments and for any shortcomings.

Client Orientation - identifies the immediate and peripheral clients of own work; establishes and maintains effective working relationships with clients; identifies and monitors changes in the needs of clients, including donors, governments, and project beneficiaries; keeps clients informed of developments and setbacks

Continuous Learning - contributes to colleagues' learning; demonstrates interest in improving relevant skills; demonstrates interest in acquiring skills relevant to other functional areas; keeps abreast of developments in own professional area

Communication - actively shares relevant information; clearly communicates, and listens to feedback on, changing priorities and procedures; writes clearly and effectively, adapting wording and style to the intended audience; listens effectively and communicates clearly, adapting delivery to the audience.

Creativity and Initiative - actively seeks new ways of improving programmes or services; expands responsibilities while maintaining existing ones; persuades others to consider new ideas; proactively develops new ways to resolve problems

Leadership and Negotiation - convinces others to share resources; actively identifies opportunities for and promotes organizational change; presents goals as shared interests; articulates vision to motivate colleagues and follows through with commitments

Performance Management - provides constructive feedback to colleagues; identifies ways for their staff to develop their abilities and careers; provides fair, accurate, timely, and constructive staff evaluations; uses staff evaluations appropriately in recruitment and other relevant HR Procedures; holds directly reporting managers accountable for providing fair, accurate, timely, and constructive staff evaluations.

Planning and Organizing- sets clear and achievable goals consistent with agreed priorities for self and others; identifies priority activities and assignments for self and others; organizes and documents work to allow for planned and unplanned handovers; identifies risks and makes contingency plans; adjusts priorities and plans to achieve goals; allocates appropriate times and resources for own work and that of team members.

Professionalism - masters subject matter related to responsibilities; identifies issues, opportunities, and risks central to responsibilities; incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; persistent, calm, and polite in the face of challenges and stress; treats all colleagues with respect and dignity; works effectively with people from different cultures by adapting to relevant cultural contexts; knowledgeable about and promotes IOM core mandate and migration solutions.

Teamwork - actively contributes to an effective, collegial, and agreeable team environment; contributes to, and follows team objectives; gives credit where credit is due; seeks input and feedback from others; delegates tasks and responsibilities as appropriate; actively supports and implements final group decisions; takes joint responsibility for team's work.

Technological Awareness - learns about developments in available technology; proactively identifies and advocates for cost-efficient technology solutions; understands applicability and limitation of technology and seeks to apply it to appropriate work.

Resource Mobilization - establishes realistic resource requirements to meet IOM needs;

Technical

Effectively applies knowledge of migration issues within organizational context Correctly frames migration issues within their regional, global, and political context

V. EDUCATION AND EXPERIENCE

1. Completed Master’s degree from an accredited academic institution, preferably in Political of Social Sciences, Business Administration, Migration Studies, International Relations and or Law;
2. At least two years of professional work experience ( or 4 years professional work experience for candidates with first level university degree) in the field of migration issues, including operational and field experience, IOM Project Development, Management, Implementation and Monitoring systems.
3. Demonstrated expertise in thematic areas relevant to project liaison, reporting and monitoring.
4. Experience in dealing with donors on project implementation and reporting.
5. Knowledge and experience of regional issues an advantage.
6. Experience and excellent understanding of the migration themes in East Africa and extensive knowledge of the arid and semi-arid regions
7. Experience in Liaising with governmental authorities, other national/international institutions and NGOs
8. Knowledge in project Monitoring and Evaluation a must.

VI. LANGUAGES

Required English

Advantageous

How to apply:

Mode of Application:

Submit cover letter and CV including daytime telephone and e-mail address to:- International Organization for Migration (IOM), Human Resources Department, P.O. Box 55040 – 00200, Nairobi, Kenya or send via e-mail to hrnairobi@iom.int

CLOSING DATE: 9th May 2013

Only shortlisted applicants will be contacted