Reporting Officer , International Organization for Migration

OPEN TO INTERNAL AND EXTERNAL CANDIDATES

Classification : Official, Grade P1

Type of Appointment : Special short term, Six months with possibility of extension

Estimated Start Date : As soon as possible

Reference Code: SVN2014/73(O)-EXT

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM has a proactive recruitment policy to increase the representation of nationals of non- represented member states. Qualified applicants from the following countries will be favorably considered:

Algeria, Angola, Antigua and Barbuda, Bahamas, Belize, Benin, Cambodia, Cape Verde, Cameroon, Central African Republic, Czech Republic, Comoros, Djibouti, El Salvador, Gabon, Gambia, Guyana, Holy See, Iceland, Israel, Lesotho, Libya, Luxembourg, Madagascar, Maldives, Malta, Marshall Islands, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Netherlands, Nigeria, Papua New Guinea, Paraguay, Republic of Congo, Rwanda, Saint Vincent and the Grenadines, Seychelles, Slovenia, Somalia, South Sudan, Suriname, Swaziland, Tanzania, Timor Leste, Togo, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam, Yemen

Applications from qualified female candidates are especially encouraged.

Introduction

On 8th November 2013, super-typhoon Haiyan (Yolanda) swept from east to west through the islands of the Visayas region, making landfall six times and causing massive death and destruction in the towns and surrounding areas of Guiuan, Tacloban, Ormoc and Roxas. Over six thousand people lost their lives and more than four million were left homeless.

IOM’s Haiyan Response began on 9 November 2013, one day after the typhoon hit, focusing on four areas of emergency operations: mitigation, preparedness, response and recovery.

Context:

Under the overall supervision of the Senior Operations Officer and the direct supervision of the Project Development Officer, the Reporting Officer will be accountable and responsible for providing technical programmatic support to the reporting requirements particularly within the framework of IOM’s humanitarian response to Typhoon Haiyan (Yolanda).

Core Functions / Responsibilities:

1. Follow up within the Emergency Preparedness and Response Unit (EPRU), Regional Office (RO) and Regional Accounting Support (RAS) for the timely preparation, review and submission of interim and/ or final narrative reports to donors. Ensure these are in line with specific donor requirements, that they clearly discuss results achieved and that submitted copies are shared with relevant units (e.g. PIU).
2. Keep track of donor reporting requirements and submission deadlines for each report.
3. Draft internal and external information materials (situation reports, presentations, press notes, newsletters, info/fact sheets, photobooks) based on active dialogue with various EPRU units, Programme Managers, Heads of Sub-Office and relevant Divisions in Headquarters.
4. Liaise with the Donor Relations Division (DRD) at Headquarters (HQs) and other stakeholders on external information sharing, reporting, liaison and outreach, and other donor-related matters.
5. Disseminate relevant information material in a timely and quality manner; leverage use of available IOM social media in coordination with relevant units in Manila and Headquarters.
6. In close coordination with the EPRU Resources Management Officer (RMO), keep track of donor contributions received, outreach activities implemented, and proposals developed.
7. Assist with project development as required, including the development of project proposals, concept notes and other relevant tools.
8. Assist in the planning, logistics and organization of weekly and monthly internal meetings as requested. This includes the coordination between programme managers to receive their inputs after the meetings in order to create and finalize Notes for File (NFF) and Instruction documents.
9. Prepare for donor visits in coordination with the Sub-Offices and DRD. This includes ensuring that sufficient visibility and information/ communication materials are available.
10. Undertake duty travel to Sub-Offices as necessary.
11. Perform such other duties as may be assigned.

Required Competencies

Behavioural

• Takes responsibility and manages constructive criticism;
• Works effectively with all clients and stakeholders;
• Promotes continuous learning; communicates clearly;
• Takes initiative and drives high levels of performance management;
• Plans work, anticipates risks, and sets goals within area of responsibility;
• Displays mastery of subject matter;
• Contributes to a collegial team environment;
• Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation;
• Displays awareness of relevant technological solutions;
• Works with internal and external stakeholders to meet resource needs of IOM.

Technical

• Delivers on set objectives in hardship situations;
• Effectively coordinates actions with other implementing partners;
• Works effectively with local authorities, stakeholders, beneficiaries and the community to advance country office or regional objectives;
• Correctly interacts with and advises on interfacing with senior level stakeholders as appropriate;
• Develops effective partnerships with prospective donors and other stakeholders;
• Establishes and maintains effective working relationships with implementing partners.

Required Qualifications and Experience

Education

• Master’s degree in Communications, International Relations, Social Sciences, Development Studies, Business Administration or a related field from an accredited academic institution; or
• University degree in the above fields with two years of relevant professional experience.

Experience

• Experience in communications, resource mobilization, and business strategy development;
• Excellent writing and organizational skills;
• Sound knowledge of project development, report writing and financial administration;
• Ability to use Access database and Microsoft Excel, Access, Outlook and Word preferred.

Languages

Fluency in English is required. Working knowledge of French or Spanish is an advantage.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment

system, by August 06, 2014 at the latest, referring to this advertisement.

For further information, please refer to:

http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-...

In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for

applications.

Only shortlisted candidates will be contacted. You can track the progress of your application in your personal application page in the IOM e-recruitment system.

Posting period:

From 23.07.2014 to 06.08.2014

Requisition: SVN 2014/73 (O) - Reporting Officer (P1) - Manila, Philippines (54587849) Released

Posting: SVN 2014/73 (O) - Reporting Officer (P1) - Manila, Philippines (54587854) Released