Applications are invited from suitable
qualified candidates to fill in the following Vacant Position at TBL
Headquarters, Dar es Salaam.
JOB
TITLE: Executive Assistant
REPORTS
TO: Technical Director
A.
PURPOSE STATEMENT OF THE JOB:
·
To provide
high quality personal and administrative assistance to the Technical Director and in support of the wider
Technical team.
B.
DAILY RESPONSIBILITIES/ROLES
·
Develop
and maintain an effective filing system for the Technical Director.
·
Manage
the Technical Director’s diary and appointments, ensuring effective use of time
and preparation of papers and information in advance.
·
Organizing
and maintaining files and records for Technical Director
·
Prepare
and edit correspondence, reports (in English and Kiswahili), and presentations
·
Provide
administration support to the Technical community as and when necessary.
·
Manage
effective travel and accommodation arrangements for TD and Technical
directorate and visitors where requested.
·
Generate
GRN and ensure suppliers payments are made on time as per the budget.
·
Manage
the Technical Director’s budget for administrative processes
·
Manage
the Technical Director’s diary and appointments, ensuring effective use of time
and preparation of papers and information in advance.
·
A
diploma level education in Administration/Secretarial services or its
equivalent in a field relevant and related to the job
·
Excellent
communication skills (oral and writing in English and Kiswahili)
·
Experience
of taking and writing minutes, summarizing, discussions and writing reports.
·
Advanced
IT skills in modern Microsoft office packages and power-point packages,
·
Knowledge
in organizational tools such as Outlook, Flow centric and Syspro.
D.
OTHER ROLES AND ATTRIBUTES REQUIRED
·
An
effective and efficient Personal Assistant who is capable of understanding the
priorities of the Technical Director’s office.
·
Must
be dynamic, proactive and energetic with pleasant personality
·
A
self-starter who is able to work long hours with minimum supervision.
·
Should
be effective in time management
·
Should
understand how to handle customers complains
·
Excellent
interpersonal skills
·
Able
to keep confidential matters
·
Ability
to work under pressure
·
Self
reliant and confident
·
Initiative
and innovative
·
Disciplined
·
Willing
to experiment and learn
·
Have
attention to detail and ability to deliver on time
MODE OF APPLICATIONS:
All
Applications supported with CVs, Testimonials/Certificates and routed should be
addressed to Talent Manager ( lilian.makau@tz.sabmiller.com) by 25th July 2014. Successful candidates will
be contacted within two weeks of receiving the applications.
Executive Assistant Job at Tanzania Breweries Limited (TBL)
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