Associate Information Management Officer, Arusha, Tanzania

Posting Title: ASSOCIATE INFORMATION MANAGEMENT OFFICER, P2

Job Code Title: ASSOCIATE INFORMATION MANAGEMENT OFFICER

Department/ Office International Residual Mechanism for Criminal Tribunals

Duty Station ARUSHA

Posting Period 23 July 2014-22 August 2014

Job Opening number 14-IMA-RMT-36430-R-ARUSHA (O)

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

Special Notice

The appointment is limited to the Mechanism of International Criminal Tribunals (MICT). Appointment of the successful candidate on this position will be limited to the initial funding of the post. Extension of the appointment is subject to the extension of the mandate and/or the availability of funds.

As the international tribunals are not integrated in the Secretariat, UN Staff members serve on assignment or secondment from their parent department/office, if selected.

Appointments of staff members in the United Nations are subject to the authority of the Secretary-General. Staff members are expected to move periodically to new functions in accordance with established rules and procedures and may in this context be reassigned by the Secretary-General throughout the Organization based on the changing needs and mandates.

Organizational Setting and Reporting

The post is located in the Office of the Prosecutor (OTP) in Arusha Branch of Mechanism for International Criminal Tribunals (MICT). The incumbent will work under direct supervision of the Legal Officer and the general supervision of the Officer in Charge / Senior legal Officer.

Responsibilities

The incumbent will perform the following duties:

• Provides electronic record keeping support and advice to OTP by advising on electronic record keeping system standards and compliance; oversees the digital records accessioning process; provides training in the use of metadata standards for the capture, maintenance and accessioning of digital archives; and manages system upgrades and migration for digital archives databases.
• Supervises and undertakes records accession and disposition functions, including records appraisal, by liaising with OTP offices on the transfer and/or disposal of records, application of approved records retention schedules and security classifications, and analysing and evaluating records for evidential and informational value in support of records appraisal.
• Supervises and undertakes records identification and archival processing activities by producing descriptive inventories and indexes; prepares mark-up of inventories for electronic dissemination; monitors adherence to description, database, preservation standards;
• Ensures accurate electronic processing of OTP records by developing, enhancing and maintaining validations system and ensures proper confidentiality and security of records in OTP.
• Performs and supervises reference functions by advising internal and external users on holdings and accessibility and assisting in the administration of access and declassification activities.
• Keep abreast on the latest technology in the appropriate fields.
• Performs other related duties, as required.

Competencies

Professionalism: Knowledge of information management and record keeping in electronic media. Ability to provide maintenance and disposition of records, including appraisal and migration management; records preservation and description and research practices. Good research, analytical and problem-solving skills, advanced computer literacy and proficiency in the use of database applications.Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Education

Advanced university degree in Archival / Information Science, Information Systems, Social Science or related field. A first level university degree in combination with qualifying experience may be accepted in lieu of an advanced university degree. Extensive training in the use of computer systems, particularly with regards to databases. Knowledge in the use of ZyLAB and SharePoint will be an advantage.

Work Experience

A minimum of two years of progressively responsible experience in information management, archives management, record management and/or related field, preferably in law enforcement organizations. Experience at the ICTR or ICTY will be an advantage.

(No experience is required for candidates who have passed a United Nations Competitive Recruitment Examination.)

Languages

Fluency in one of the working languages of the MICT, English or French, (both oral and written) is required; knowledge of the other is an asset.

Assessment Method

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

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